W2C Merge contain three options:
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Using the drop down, select the District.
Enter the 'Calendar Year' you want to report.
Click ‘Processed’The ‘Processed’ flag determines if the W2C should be included in the merge file. The query looks for all W2C’s for the reporting year that has not been processed.
Upload the file by using one of the following options:
Click the ‘Upload W2 Correction File’ to select the file you want to import. Only the files created from USPS-R>Reports>W2 Corrections>W2C Report and Submission (in the proper file format) will be accepted. Click ‘Save’.
Drag and drop the file in the ‘Drop W2 Correction File here’ area. Click ‘Save’
A ‘Note’ can be entered for future reference.
Click ‘Edit' Item to edit a record. Only fields that are allowed to be edited will be displayed. From the Eidt Item screen, you can also 'Delete’ the record. This will remove that district’s file from the grid.
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Year - Defaults to the current year.
Preparer Code - Defaults to Self-Prepared.
Account Firm
Self-Prepared
Service Bureau
Parent Company
Other
Federal ID Number - Defaults to value the entered in Organization>Federal EIN.
Additional Federal ID Number - Enter an additional Federal EIN number if applicable.
Submitter User ID - Unique ID assigned when registering with the Social Security Administration - Business Services On-line (SSA-BSO).
You’re existing BSO User ID and password is no longer used to access BSO employer services. You must use a Social Security online account, Login.gov, or http://ID.me credential to gain access to the BSO application. For more information, click here. All submitters must obtain a BSO User Identification (ID) through our registration process (see Section 5) and must enter that BSO User ID in the RA (Submitter) Record.
Resubmission? - Check the checkbox if the file being merged is due to needing to resubmit.
Wage File Identifier - Enter the wage file identifier provided in the notification.
Employer Information - Defaults to the information entered in Organization. Click > to open the section and verify all information is accurate.
Contact Information - Defaults to the information entered in Organization. Click > to open the section and verify all information is accurate.
A ‘Note’ can be entered for future reference.
Click ‘Start W2C Merge’ to merge all files selected into one file. The message 'W2C Merge Job Scheduled Successfully' will appear at the bottom left of the screen when complete. Please proceed to the ' W2 Correction Merge Results' option to review the merged files.
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To quickly review the districts included in the merged file, click on ‘Edit’. When you click on ‘Edit’, under 'District Results', you can use the scroll bars to review the districts included in the merged file. It will display:
Employer Name.
Federal EIN.
Number of records in each district.
Original Entry
Correction Entry
A 'Note' can be entered for future reference.
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If you would prefer to download the merge data into a spreadsheet, you can click on the 'Extract Results'.
If you need to delete the merged file, you can click on Delete.
To download the merged the file in the required file format, click on ‘Down-arrow’. This file can be used to submit to the various reporting entities.
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