Subscribe to the SSDT Newsletter by clicking here.  Your email will be added to a distribution list.             

Exciting News---Did You Know That You Can Submit your own W2 Data Now??-

A district can now submit their own W2 submission files. This must be a mutual decision between the ITC and the district as there is additional setup required for this option to be available.

Updates have been made that will now allow the user to create their own W2 submission files that contains all pertinent data required for uploading. This will hold true for the SSA, RITA, CCA, and City options. We have also added the capability of creating State submission files for a variety of surrounding states. You can go to Reports/W2 Report and Submission/ W2 State Options and choose which state you would like to create a submission file for by clicking the bubble next to the state. Available states are-Ohio, Indiana, Kentucky, Michigan, Pennsylvania and West Virginia. Each State setup requires different data so must be populated accordingly.

Login accounts are required to be able to upload your file to the appropriate sites.

For the SSN file an account setup on the Business Services Online (BSO)- https://www.ssa.gov/bso/bsowelcome.htm  

For RITA-https://www.ritaohio.com      

For CCA-http://ccatax.ci.cleveland.oh.us/

For the state of Ohio an account on Ohio Business Gateway (OBG)- https://gateway.ohio.gov/wps/portal/gateway/BusinessGateway/Home For West Virginia-https://mytaxes.wvtax.gov/_

For Michigan-https://mto.treasury.michigan.gov/eai/mtologin/authenticate?URL=/

For Kentucky-https://revenue.ky.gov/Pages/index.aspx

For Indiana-https://www.in.gov/dor/files/w-2book.pdf

For Pennsylvania-https://www.etides.state.pa.us/ESignature/Account/LogOn

More News you Can Use About W2 Reporting

Fields have been added to the Federal (001) Payroll Item record that will allow for FFFCRA (Families First Coronavirus Response Act) data to be entered for reporting on the W2 Report and the employee W2. These fields can be populated with the sick leave pay amount that was utilized for COVID-19 related purposes. All related information must be tracked by the district on a spreadsheet and can then be manually entered or Mass Loaded on the Federal 001 Payroll Item. *Note this data will only appear on the W2 Report as well as in Box 14 on the Employee's W2. The data is NOT submitted on the tape file and would need to be reported using Worksheet 1 for the 941 https://www.irs.gov/pub/irs-pdf/i941.pdf. (Remember that since most school districts do not withhold Social Security they more than likely would not qualify for a reimbursement)

A covered employer must provide to an employee that it has employed for at least 30 days

• Self- Amount that can be entered allows for 2 weeks (up to 80 hours) of paid leave at the regular rate of pay, $511.00 per day limit. If employee is unable to work because the employee is quarantined (pursuant to Federal, State, or local government order or advice of a health care provider), and/or experiencing COVID-19 symptoms and seeking a medical diagnosis.
• Other-Allows for 2 weeks (up to 80 hours) of paid sick leave paid at 2/3 the employees regular rate of pay, $200.00 per day limit. If employee is unable to work because of a bona fide need to care for an individual subject to quarantine (pursuant to Federal, State, or local government order or advice of a health care provider), or care for a child (under 18 years of age) whose school or child care provider is closed or unavailable for reasons related to COVID-19, and/or the employee is experiencing a substantially similar condition as specified by the Secretary of Health and Human Services, in consultation with the Secretaries of the Treasury and Labor.
• Emergency-Amount that can be entered allows for up to 10 additional weeks of paid expanded family and medical leave at 2/3 the employee’s regular rate of pay. If employee is unable to work due to a bona fide need for leave to care for a child who’s school or child care provider is closed or unavailable for reasons related to COVID-19.

This information (up to 3 options including Vehicle Lease) will be available in Box 14 on the W2. Defined as following on the W2. If Vehicle Lease is defined and employee has all three COVID codes defined only Vehicle Lease, Self COVID and Other COVID will appear in box 14.

• COVID-SE 
• COVID-OT
• COVID-EM

Feature Article - 1099 Updates

1099 NEC

Self Report 1099s