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Payroll

Processing.. things to know...

Stop Dates on Contracted Compensations-

In USPSR it is important to know that Contracted Compensation records need to have a Compensation Stop date populated in order for the contract to be calculated out correctly and paid correctly throughout the contract cycle.

What needs to be done if I need to modify the payroll-

If a change needs to be made to a Compensation record during the payroll process. After that change is made you will need to click on the Modify Payroll button and then you can choose the specific pay group that the Compensation record you made changes to is in and then click on the Update Payroll button. The change that was made on the Compensation record should then be reflected on the Pay Report when processed.

If making changes to any other properties during the payroll (Payroll Item, Pay Account, Pay Distribution, Position, Employee.) Those changes are made on the fly and will be reflected when the Pay Report is re-ran so Modifying the payroll is not necessary.

Modifying the Payroll will not affect any manual changes that may have been made to an employee in Current.

How do I:

Set up retirement records for an employee with regular retirement-

Go to Payroll Items and create a 400 (SERS) or 450 (STRS) Employer share of retirement record with the appropriate 14% Employer Rate withholding amount setup. If your district does not withhold the employee portion of retirement as an annuity you will enter in the 10% (SERS) or 14% (STRS) in the Rate field on the 400/450 record.

If your district withholds the Employee portion of retirement as an annuity- In Payroll Items create a 590 (SERS) or 591 (STRS) Employee (annuity) record with the appropriate 10% for SERS or 14% for STRS set up as the Rate.

Set up retirement records for an employee with partial retirement pickup-

Go to Payroll Items and create a 400 (SERS) or 450 (STRS) Employer share of retirement record with the appropriate 14% Employer Rate withholding amount setup. If your district does not withhold the employee portion of retirement as an annuity you will enter in the appropriate Employee partial percentage amount in the Rate field on the 400 (SERS) or 450 (STRS) record. (Example 5.00%)

If your district withholds the Employee portion of retirement as an annuity- In Payroll Items create a 590 (SERS) or 591 (STRS)  Employee annuity record with the appropriate partial percentage on the 590 (SERS) or 591 (STRS) added in the Rate field. (Example- partial Rate 5.00%)

In Payroll Items create a 690 (SERS) or 691 (STRS) Employer Pickup record and add the remaining partial amount in the Employer Rate field. (Example- SERS 5.00% or STRS 9.00%.)

Set up retirement records for an employee with full pickup on pickup-

Go to Payroll Items and create a 400 (SERS) or 450 (STRS) Employer share of retirement with the appropriate 14% Employer Rate withholding amount setup.

In Payroll Items create a 690 (SERS) or 691 (STRS) Employer Pickup record and enter in the appropriate Employer Rate SERS (10.00%) or STRS (14.00%)

Set up a retirement record for an employee who has partial retirement pickup on pickup with Increased Compensation and the board pays the additional retirement-

Go to Payroll Items and create a 400 (SERS) or 450 (STRS) record and check the Increased Compensation box and enter in the Employer share of retirement with the appropriate inflated withholding amount in the Employer Rate field. (SERS Example 14.42%, STRS Example 14.42%.) If your district does not withhold the employee portion of retirement as an annuity you will enter in the appropriate Employee partial percentage amount in the Rate field on the 400 (SERS) or 450 (STRS) record. (Example SERS partial Rate 7.00% STRS partial Rate 11.00%)

If your district withholds the employee portion of retirement as an annuity- In Payroll Items create a 590 (SERS) or 591 (STRS)  Employee annuity record with the appropriate Employee  partial percentage on the 590 (SERS) or 591 (STRS) added in the Rate field. (Example- SERS partial Rate 7.00%, STRS partial Rate 11%)

In Payroll Items create a 690 (SERS) or 691 (STRS) Employer Pickup record and enter in the appropriate partial inflated Employer Rate SERS (3.3%) or STRS (3.42%)

Set up a retirement record for an employee who has full retirement pickup on pickup with Increased Compensation and the board pays the additional retirement-

Go to Payroll Items and create a 400 (SERS) or 450 (STRS) Check the Increased Compensation box and enter in the Employer share of retirement with the appropriate inflated withholding amount in the Employer Rate field (SERS Example 15.4%%, STRS Example 15.96%.)

In Payroll Items create a 690 (SERS) or 691 (STRS) record and enter in the appropriate inflated Employer Rate SERS (11.00%) or STRS (15.96%)

**NOTE**For other retirement setup scenarios and information regarding setting up inflated percentages see the following link https://wiki.ssdt-ohio.org/display/uspsrdoc/Calculating+Regular+and+Retirement+Pickup

SSSC