Please click here to view a short video on how to create a Pay Distributions.
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To use the 'Highlight Viewer', select the row in the grid to view. The 'Highlight Viewer' on the right hand side will appear:
Audit Report option after creating/editing a Pay Distributions
After creating/editing and saving a Pay Distributions, have the option to run an Audit Report on the new information entered:
Create Pay Distributions
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If a new bank is added, the Routing Number has to be added to the ACH Destination first before the employee can be added to Pay Distributions. |
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4. Enter in the required Information:
Field Definitions
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An Abbreviation can be added for this Pay Distribution.
An Account Number field field contains the account number ( to which the which the amount deducted on this record should be posted. Allows both Alpha and numeric. This field is mandatory.
The amount of the direct deposit or check can be deducted as a Fixed Or Percent amount.
Depending in the option chosen for the Fixed or percent field, either a dollar amount or percentage will be entered in the Rate field field. This field is mandatory.
The Start date is the pay date of the payroll for which the Pay Distribution should start being deducted.
The Stop date needs to be prior to the pay date of the payroll for which the Pay Distribution should stop being deducted.
The Priority field is used for employee's with mulitple multiple 'fixed' Pay Distributions. They can be prioritized in the order of which to be deposited first.
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- Prenotification of Savings Credit Authorization - **Note** The system is setup to not process an employee as a prenote until the employee truly is paid. Once they are paid, they will appear on the ACH tape file as a prenote and will receive a physical check. When the
Flag is checked during the ACH run, that prenote will then be set to live.
ACH Information
Each financial institution has its own identification (routing) number. This identification number can be selected from the drop down box or the user can enter partial or all of the bank name in the ACH Destination. These routing numbers need to be entered first in the CORE/ACH Destination option. This field is mandatory.
The districts now have the option to have mulitple banks multiple banks to choose from under the ACH Source. The banks need to be setup first in the CORE/ACH Source
Standard CF
- Code 1 is utilized to store unique information for the district which is not tracked elsewhere. This may contain any value the user desires.
- Code 2 is utilized to store unique information for the district which is not tracked elsewhere. This may contain any value the user desires.
- Date is utilized to store unique information for the district which is not tracked elsewhere. This may contain any value the user desires.
- Money 1 is utilized to store unique information for the district which is not tracked elsewhere. This may contain any value the user desires.
- Money 2 is utilized to store unique information for the district which is not tracked elsewhere. This may contain any value the user desires.
- Text is utilized to store unique information for the district which is not tracked elsewhere. This may contain any value the user desires.
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