Page Comparison

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• • Adoption Assistance - NC2
  • *Dock - Dock amounts are subtracted from gross wages.   If there is not enough pay to cover the Dock, then a Deferred Dock Pay Type for the remaining Dock that could not be paid, will automatically be created.  This Deferred Dock will then try to be paid on the next pay, if there is enough earnings to cover it. (DFR - Deferred Dock is Not included in the Pay Group Totals on pay report)
  • **Irregular - Irregular pays update the contract amount paid, but do not update pays paid and days worked. This can be used to pay retro amount on a separate check. Irregular pay type is not allowed when employee is in Advance, error will be created.
    
  • Life Insurance Premium - NC1- This pay type is used in the processing of the taxable amount of life insurance premiums on W2's for coverage in excess of $50,000.  Any NC1 amounts are taxed by Medicare and Social Security, as applicable. No Federal, state, or OSDI tax is deducted from this amount. The software provides the ability to withhold city tax on non-cash earnings. This can be activated by checking the "Tax Non Cash Earn" box on the city tax record in the Core/Payroll Item Configuration option. (Not included in the Pay Group Totals on pay report)
  • Miscellaneous -  Does not update the contract amount paid. Miscellaneous pays can be taxed at different rates and charged to different accounts.
  • Non-cash Taxable Benefit - NC3 -  This pay type will represent the non-cash taxable benefit amount. (Not included in the Pay Group Totals on pay report)
  • Non-taxable Reimbursement - Can be used to pay mileage or meal reimbursement. (Not included in the Pay Group Totals on pay report)
    • No Retirement will be withheld. 
    • No tax will be withheld with this Pay Type and will not be added to the employee's W2. The employee will just be paid this amount. It will be included in their Net Pay but not in the Total Gross.  
    • This amount is not included in the Employer Distribution to USAS
    • This amount is not included in the Payroll Submission to USAS. In order to add to the expenditure for this amount, the district will need to run it through the standard Expenditure process (PO, Invoice, Disbursement). They can attach  a memo vendor for a Payroll Correction to help indicate that its related to the payroll charge.
    • Or the district can pay this amount out of USAS and not include it in payroll
  • Overtime - These do not update the contract amount paid. If the rate field is left blank the system will enter a rate of 1 1/2.   Overtime wages are charged to an overtime account based on the employee's regular pay account.
    • If using the Configuration/Overtime Object Codes, the system will create a new payroll account, if not found on the USAS side.
  • *Pay Off Accrued Wages - Pay off of total accrued wages. This pay type updates the contract amount paid. This amount is calculated by the system.
    
  • **Regular - Regular wages for contracted employees. These count toward the fulfillment of the contract. When adding regular wages to an employee leaving the rate blank will cause the system to default to the employee's regular rate. Regular pay types are charged according to how they are set-up in Core/Payroll Accounts. Regular pay type is not allowed when employee is in Advance, error will be created.
  • **Retro - BCK - Retro pay updates the contract amount paid.  Can be used as a negative or positive pay.
  • Shift Premium - Shift Premium can be chosen from Pay Type drop down box. The Shift Premium Rate needs to be manually added accordingly.
  • Termination -  Pays an employee a specific amount as termination pay, for example severance pay. You must supply the tax and retirement options. The Job Status field will be changed to 'Termination' once the payroll has been posted.
     

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Error - Pay Type 'Adoption Assistance' cannot apply for retirement, Employee#xxxxxxxxx, Position# X

Warning  Warning -Payable units have been adjusted to match days remaining in contract for Employee:XXXXXXXXX Job 01- The contract work days  

The contract workdays in the legacy compensation could be incorrect, the job calendar could have more days than the contract as well. Both of these conditions could cause this warning. Start by taking a look at the legacy compensation for one of the employee's in question and compare the contract work days with the job calendar days:

• • The compensation is a Legacy compensation
  • The compensation contract work days does not equal 0
  • The units from the job calendar + contract days worked > contract work days If all of these conditions are true then we adjust the units  contract work days - contract days worked
  • Possibly Compensation Stop date is inclusive of current payroll beginning and ending dates.