Page Comparison

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• • Adoption Assistance - NC2
  • *Dock - Dock amounts are subtracted from gross wages.   If there is not enough pay to cover the Dock, then a Deferred Dock Pay Type for the remaining Dock that could not be paid, will automatically be created.  This Deferred Dock will then try to be paid on the next pay, if there is enough earnings to cover it. (DFR - Deferred Dock is Not included in the Pay Group Totals on pay report)
  • **Irregular - Irregular pays update the contract amount paid, but do not update pays paid and days worked. This can be used to pay retro amount on a separate check. Irregular pay type is not allowed when employee is in Advance, error will be created.
    
  • Life Insurance Premium - NC1- This pay type is used in the processing of the taxable amount of life insurance premiums on W2's for coverage in excess of $50,000.  Any NC1 amounts are taxed by Medicare and Social Security, as applicable. No Federal, state, or OSDI tax is deducted from this amount. The software provides the ability to withhold city tax on non-cash earnings. This can be activated by checking the "Tax Non Cash Earn" box on the city tax record in the Core/Payroll Item Configuration option. (Not included in the Pay Group Totals on pay report)
  • Miscellaneous -  Does not update the contract amount paid. Miscellaneous pays can be taxed at different rates and charged to different accounts.
  • Non-cash Taxable Benefit - NC3 -  This pay type will represent the non-cash taxable benefit amount. (Not included in the Pay Group Totals on pay report)
  • Non-taxable Reimbursement - Can be used to pay mileage or meal reimbursement. (Not included in the Pay Group Totals on pay report)
    • No Retirement will be withheld. 
    • No tax will be withheld with this Pay Type and will not be added to the employee's W2. The employee will just be paid this amount. It will be included in their Net Pay but not in the Total Gross.  
    • This amount is not included in the Employer Distribution to USAS
    • This amount is not included in the Payroll Submission to USAS. In order to add to the expenditure for this amount, the district will need to run it through the standard Expenditure process (PO, Invoice, Disbursement). They can attach  a memo vendor for a Payroll Correction to help indicate that its related to the payroll charge.
    • Or the district can pay this amount out of USAS and not include it in payroll
  • Overtime - These do not update the contract amount paid. If the rate field is left blank the system will enter a rate of 1 1/2.   Overtime wages are charged to an overtime account based on the employee's regular pay account.
    • If using the Configuration/Overtime Object Codes, the system will create a new payroll account, if not found on the USAS side.
  • *Pay Off Accrued Wages - Pay off of total accrued wages. This pay type updates the contract amount paid. This amount is calculated by the system.
    
  • **Regular - Regular wages for contracted employees. These count toward the fulfillment of the contract. When adding regular wages to an employee leaving the rate blank will cause the system to default to the employee's regular rate. Regular pay types are charged according to how they are set-up in Core/Payroll Accounts. Regular pay type is not allowed when employee is in Advance, error will be created.
  • **Retro - BCK - Retro pay updates the contract amount paid.  Can be used as a negative or positive pay.
  • Shift Premium - Shift Premium can be chosen from Pay Type drop down box. The Shift Premium Rate needs to be manually added accordingly.
  • Termination -  Pays an employee a specific amount as termination pay, for example severance pay. You must supply the tax and retirement options. The Job Status field will be changed to 'Termination' once the payroll has been posted.
     

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**If an employee's account, used during payroll, was marked as 'No" for Employer Distribution and the Employer Distribution Report option "Use Only Employer Distribution Accounts' was marked as 'Yes', it will then look at the employees employee's Active payroll accounts for an account that is marked as "Employer Distribution" and use this account.

**If an employee's account, used during payroll, was marked as 'Yes' for Employer distribution and they run the report both ways, 'Yes' or 'No' to "Use Only Employer Distribution Accounts", this employee will be charged the same accounts on both report.

Example:

• If district needs only Medicare to be charged to this board paid account but no other board paid amounts:
  • 012 1490 111 0000 176000 012 00 000

The object code for Medicare and other board paid benefits would be different. This is defined on the Core>Payroll Item Configuration>Object Codes area:

Image Added

• The district could check the 'Employer Distribution' checkbox on the payroll account.
  • 012-1490-111-0000-176000-012-00-000   Image Added

• Medicare would be charged to this account by default

  • 012-1490-213-0000-176000-012-00-000

• Then they would use Account Mapping to map the other board benefits (Life and Medical for example) from these accounts below, back to the general fund account. They will need to enter more than one line of mapping to cover all of the other board paid benefits:

  602 012-1490-241-0000-176000-012-00-000
  607 012-1490-242-0000-176000-012-00-000

The Expenditure Account will show accounts setup for the employee in Payroll Accounts for that Position only. The Account can be searched by using dashes, not using dashes, by XRef Code or description:

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