Releases Since Our Last Meeting (

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8-

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19-2020)

USAS-R v7.46.0

• Limit EMIS extract field length to comply with data collector.  
• Add new fund per AOS: 510 Coronavirus Relief Fund
• Add fiscal year user parameter to Federal Assistance Detail report.
• Added new tab delimited user listing extract per Auditors; report added to Monthly Report Bundle as requested.
• Created infrastructure to allow importing transactions via CSV files.
• Corrected create new/save close feature to provide message to user when record can't be created.

USAS-R v7.46.1

• Patch to correct a problem with the change password link on the login page.

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USAS-R v8.0.0

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1

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USAS-R v8.0.1

• Corrected the Mass Add option of Cash Accounts to allow mass adding all valid accounts and provide an error message for any accounts that could not be added due to invalid dimensions.
• Corrected the import process to not required the AR sswat files.
• Corrected the permissions related to transactions that are impacted by both USAS and Accounts Receivable.

USAS-R v8.0.2

• Corrected a problem with the account histories that was caused by changes to the account summaries.
• Corrected additional permission problems related to the Accounts Receivable module.  The USAS_RO role was not excluding permissions to the Accounts Receivable options.

USAS-R v8.0.3

• Corrected a problem with the budget histories caused by changes to the account summaries.  The bug caused additional carryover impacts to be posted which impacted the CCOR report.  The budget histories were created incorrectly due to a timing issue which caused the carryovers to be created in error.

USAS-R v8.1.0

• Improve performance of the Revenues and Expenditures report by 98%.
• Corrected a problem with the AR customer import related to address fields having null values.  We also improved the import when comparing the address of vendors being imported to prevent duplicates.
• Corrected the Web-GAAP extract to only pull the first 50 characters of the cash account description, which is a limitation of Web-GAAP.
• Corrected the account change process to also update the account on void disbursements.

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• Hotfix to remove a patch that was no longer needed and causing problems for districts who were imported between 7/1/20 - 8/20/20.

USAS-R v8.2.0

• Per Updated the Online Checkbook extract per the State Treasurer's Office we updated to rename the menu option and caption for the checkbook extract to be " OhioCheckbook.gov".
• Corrected a bug that allowed posting more than one an initial budgeting transaction to post the initial amount via the Expenditure accountvia the Budget Transactions on the Expenditure account if an initial amount already existed.  The process checked the posting period for initial transactions but has been corrected to check for initial transactions for the fiscal year.
• Improved the account change process to only allow one account change to be processed at a time.  Due to the opening and closing of posting periods done by the as part of the account change process to update all transactions, more than one process running at a time could interfere with each other causing one to fail.  If an account change job is "in progress" another one cannot be started until it completes.  We also refactored the handling of posting periods to improve the performance of the account change job.
• Wrote a discovery patch to determine user preferences related to customizing grids and saved queries.  This information will be used as we are rewriting the UIs to be more performantuser interfaces to improve their performance.

USAS-R v8.2.1

• Hotfix to recreate the histories previously deleted by the patch that was removed with the 8.1.1 hotfix.

USAS-R v8.3.0

• Corrected a bug that prevented districts from printing with customized Requisition documents.
• Corrected a bug with the Account Change process to make sure all payables are also updated when an account change process is run.  This was an edge case found in house where a PO was posted and invoiced in a prior fiscal year, then an account change was processed.  Once that was complete the disbursement was created.  The expenditure was posted to the new account but the encumbrances were still tied to the old account.
• Corrected various schema and SOAP problems impacting data posted by 3rd party vendor applications.
  1. Corrected a problem that allowed 3rd party software to invoice a canceled PO.
  2. Corrected a problem when converting a split item po to make sure the quantity is set properly.
  3. Corrected a problem with Requisition header and item descriptions as well as the PO deliver to address field limits.  These fields were updated to allow larger values.
• Corrected a problem with the change void date option that allowed a user to make the disbursement appear as though it was no longer void but the ledger associated with the void remained, causing an error when the user attempted to void the disbursement again.

Upcoming Releases

USAS-R v8.4.0

• Implemented Classic's TR1099 option in Redesign so districts may submit their 1099 data to the IRS FIRE system on their own behalf.
• Corrected a bug that allowed POs to be in an invalid state, preventing them from being modified or invoiced.
• Enhanced the phone number validation to handle additional delimiters and prevent errors.