USAS-R Releases

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• Performance improvements were made to posting pending transactions to POs and posting invoices.  
  • Posting pending transactions to POs improved 70%
  • Posting AP Invoices improved 44-50%
• Errors related to posting payables were not always being displayed to the user.  This problem has been corrected.
• The EMIS extract has been modified to remove the INFOTECIRN line from the extract file per ODE.
  • Information updated in the EMIS Manual. Specifically page 21 of this section: Organization General Information (DN) Record
  • This info was pulled from the ITC IRN field on the Core > Organization page in USAS-R. The field is still there, but is now optional to populate as it isn't being used for any reporting.
• The following improvements have been made to the Job Scheduler
  • renamed the label "Event Trigger" with "Cron Expression"
  • when scheduling a new job via the Create button on the Job Scheduler grid, the submit button will be disabled unless both fields (Job Type & Cron Expression) are populated.  Previously users would receive an error if both fields were not populated.
  • the grid will now refresh when the job is created to display the newly created job
  • corrected the view/edit display to prevent field labels from overlapping the field value.  The Description field previously overlapped the value of the job's description.
• A new role has been created to grant users permission to modify a specific set of fields on the user record.  The USAS_USER_PROFILE role grants users permission to view the User grid via the System menu option and modify the following fields for any user listed in the grid.  The permissions granted by this new role have been included with the existing USAS_MANAGER role.  This new role or "limited" permission should not be granted to users with SYSMAN_USER or ADMIN roles.
  • name
  • title
  • email address
  • filters
  • selectable group chains
  • requisition prefixes
  • restrict requisitions
  • balance checking flags: allow negative appropriation, allow negative budget and warn on negative amounts
• The canned version of the Purchase Order Detail report has been updated to show the current period remaining encumbrance when run for Outstanding POs.
• The various 1099 format options have been updated to allow selecting specific vendors.  Previously you could only select vendors if you were generating the IRS format.
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• The 2nd payee name has been added to Positive Pay.

  •  As part of this update, the Payee field was also renamed to Payee Name in order to be consistent with the way the field is named in USPS and also for consistency between the two Payee Name fields. An unfortunate side effect of these changes left the Payee field in existing Positive Pay extract definitions blank.  Districts will simply need to select the Payee Name field from the drop down to continue using the Payee field they were using previously.  This will be a one time change to the extract.

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• The Earnings Register Report was updated to handle refund of payroll items properly.  These will now be subtracted from the totals (as Classic did).
• The Employer Retirement Share Report and Submission was updated to sort the default pay account selection in position number order.
  • When no employer distribution account is found, the system attempts to generate default accounts to use.  It does this by searching through all of the positions paid for the employee on a given payroll and uses the accounts from the first position we find with valid percentage accounts.  
• The ACH Submission >Generate PDF Report will now properly list debit amounts.  If the Core>ACH Source is not set up to create a debit transaction, the 'Total Amount Debited' and 'Number of Debits' will be zero.  

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