USAS-R Releases

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• The tooltip in the system found when hovering over the CFDA number when creating a detailed Federal Assistance record has been updated to display the new URL.
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• Payables performance improvements:   
  • 60% increase posting Payables  (creating disbursements)  
  • 6% increase posting Invoices
  • 18% increase creating POs from Pending Transactions. 
  • Additional improvements related to the performance of the expenditure process related transactions is ongoing.
• 1099 Improvements
  • Implemented the ability to truncate the TIN/EIN when generating 1099s.  This option applies to Copies B and C only per the IRS rules.
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  • 1099 PDF documents were created for both the 1099-MISC and 1099-NEC options.   Copy A was added with this release and can be found when selecting the new Output File Type value "Reference Copy."
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    • This is not the folder/sealer copy that will be provided to the vendor.
    • The PDF versions used last year are still available under the Output File Type: PDF Format.
    • Additional 1099 printing issues are being worked and when 1099 printing from USAS-R is fully available we will detail that in the release notes.  
  • The ability to schedule a job in order to generate 1099 print forms has been implemented.
    • • Image Modified
    • You can submit a job to run a specific Copy or you can submit a single job to generate all Copies (B, C, 1 & 2).  Copy A has not yet been implemented and will be done on a later Jira issue.
    • Anyone who previously had access to 1099s will have access to the new jobs.
    • You can still generate the 1099 print forms from the 1099 Extract page.  Either way you choose to generate the print forms, a copy will download for you to print and a copy will also be sent to the file archive. 
    • It's worth noting that our 1099 changes are ongoing and therefore are not yet complete.  It will be noted in future release notes when all of our planned 1099 print changes have been completed.
  • New parameters were added to the IRS Form 1099 Submission Configuration under the heading "Job Parameters"  These must be populated here to apply to the documents created by the jobs.  If populated here they will also apply to the 1099 Extract UI.  Those fields are:
    • • Truncate EIN/TIN
      • Exclude Vendors With No Tax Id
      • Approved for the combined Federal/State Filing Program
      • Amount Type Limit
      • Royalty Type Limit  

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• Payroll Accounts New View - Add remaining max amount.
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• Future / Current Expenditure Account Combo box will search account descriptions and xref codes will ignore Lower/upper case and look at all.
  • Can be entered in lower/upper case in search
    • expenditure Account
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    • xref Codes
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• Allow reports to run in CSV / Excel and PDF:
  • Perfect Attendance Report
  • ABS-101
  • Payment Transaction Status Report
• Add formatting to Total Position Hours Worked property on Historical Position Pay for custom reporting.
  • $ has been removed from Hours worked field 
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• Compensation - deleting a compensation that hasn't been paid will remove the record instead of archiving.

  • If a compensation has never been paid or there are no compensation journals, it will be removed instead of archived.  It will archive all others.

    Legacy compensations should NEVER be deleted (they will be archived).

    FYI:  If New contracts is the only place a compensation is referenced and you try to delete the compensation, you will get a "Object is referenced and cannot be deleted" exception. If the user takes these steps, the Compensation is not used anywhere else and should just be repurposed to fit their need instead of using it as a base for a new contract.

• Future Pay Mass Load - add specific pay account to employees payroll accounts on load.

  • specificPayAccount.accountOrXrefCode

    • (provide expenditure account xRef OR full account code)
    •  (no hyphens between account dimensions). 
    • Pay accounts will be added to the employee's Pay Accounts (a Specific Pay Account) if none exists for employee/position/pay account.
    • If a Specific pay Account with a matching expenditure account already exists (but with a different charge amount) this will NOT create a new Specific Pay Account.  It will see that available Specific Pay Account and use the existing one
• SERS Surcharge  FY22 minimum compensation level is $25,000
  • SERS Surcharge Report
• ABS103 - add option to include all employees
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  • If checked, all employee will be on report, including one's with no absences.  
  • Employee's must still be valid for the report based on other entered selectins criteria to appear on the report.
• Direct Deposits - Change description from Building / District to Building for sort options when processing payments
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• CSV  / Excel Report Options
  • SERS Per Pay
  • ODJFS Report
  • STRS Per Pay
• Allow date shortcuts on Attendance Mass Add date fields-Start and end dates
  • Attendance#MassAddOption
• Include accounts that are Active on the HOME/SSDT New Contract Pay Account Report
  • The report will only show Pay Accounts for New Contracts that are Active payroll accounts. * 
    • *Active payroll accounts are when the payroll account status is Active or Maximum Amount in Effect.
      •   The Maximum pay amount must have it's maximum > 0 and the historical amount paid to this account is less than the maximum amount.  The charge/percent amount is not = 0 and the current date of running the report is between the pay account start and stop date.
• Remove the '$' from the Contract Work Days property of the New Contract Summary Report

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