USAS-R Releases

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• • A new tab has been added to the W2 Reporting view to print W2 Forms.
    • This option is  for legal sized pressure seal W2's
  • The W2 report tab form option should be used to create any 8.5 x 11 forms needed.
  • Still to come...
    • • A job to schedule the form generation
        • Merging thousands of pdf's is time consuming, to help with this there will be a job to process the forms in the background.
      • A job to create individual pdf for Kiosk
        • This job will create an individual pdf for each employee and store them in the file archive to be accessed by the Kiosk. 
• YTDRPT Replacement–Reports>YTD Report

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Bug Fixes

• Reports: Schedule of Change in Fixed Assets/Schedule of Change in Depreciation
  • Updated the transfer amount to be the original cost if there are no acquisitions for the item 
• Schedule of Change In Fixed Assets report
  • Causing migration balancing issues because it was not including negative acquisitions on the detail version of the report. INV-341
• Schedule of Change In Depreciation summary reportwas not looking at 
  all acquisitions when calculating acquisition error adjustments.
  Updated the
  • Fixed Asset By Source report
    • Updated to look for
    an
    • the item's
    original
    • asset_fund if the acquisition account code fund dimension is blank.  If the fund cannot be determined the item will be listed as having an INVALID fund on the report. 
    INV-366
  • To fix this the acquisition can be edited and the account code can be populated with the correct value. - inv-347
• Corrected a problem with FTD depreciation.  This impacts districts who have reset depreciation via the Depreciate button from the Items grid.  The current year LTD depreciation is correct, but the FTD depreciation was calculating incorrectly.  
  • Any district who had incorrect depreciation, if they closed the FY they will need to reopen and reclose the FY.  To determine if there is a depreciation problem, run the Schedule of Change in Depreciation or the Book Value report after the FY was closed and review depreciation amounts.
• Items>Depreciate: We also corrected a problem where depreciation was being calculated for items that were fully depreciated and had a LTD of zero. INV-362
• The depreciation calculation was corrected to subtract salvage value when recalculating depreciation.  If you have items that have a salvage value the calculated depreciation may not be correct, select those items from the grid and click the 'Depreciate' button.  You can run a projection report first to verify the depreciation is correct.  Then, uncheck the projection only value and generate again to correct the depreciation values. inv-375
• Reports: The Schedule of Change in Fixed Assets (Function and Asset Class) were not including the adjustment amounts for Transfers correctly.  The Function and Asset Class versions of the Schedule of Change in Fixed Assets (summary and detail reports) were corrected to look at the Fund transfers and include those items that changed fund type. inv-361
• • • 1.25 INV-366
    • Corrected a problem introduced on the 1.25.0 release (INV-366) that caused the Fixed Asset by Source report to incorrectly inflate values.  The problem was caused when trying to retrieve the fund associated with an item when
  the  acquisition
  • • the  acquisition's fund is
  null
  • • blank/zero and the fund dimension of the account code is left blank.
   
  • • The Fixed Asset by Source report has been corrected to display the fund's value on the report even if the fund is not defined in Core→Fund.
   Reports> Schedule of Change in Fixed Assets/Schedule of Change in Depreciation - INV298
  • • 1.25.1 INV-401
      • Please be aware, if the fund dimension of the acquisition's account code is
    000 (all zeros)
    • • blank/zeroes, it will currently show as INVALID on the report.
    created will be fixed on
    • • We have since created INV-408
• Transaction>Items has been updated to require a Lease Type if the acquisition method selected is Leased.  The calculation for properly setting an item as capitalized was updated to look at both the acquisition method and lease type. INV-360
• Transaction>Items has been corrected to show the true value of the acquisition date.  Previously when importing an item, if the date was blank the UI would display the current system date. INV-345
  • Note, capitalized items with blank acquisition dates will show under Acquisitions Prior to System Startup on the Fixed Assets by Source report.
• • • • to improve this
  • Schedule of Change In Fixed Assets report
    • Causing migration balancing issues because the SCFA detail  wasn’t including neg acq but the SCFA summary was. 1.25 INV-341
    • The Function and Asset Class report types were not including the adjustment amounts for Transfers correctly (on both summary and detail).  These were corrected to look at the Fund transfers and include those items that changed fund type. 1.25.1 inv-361
  • Schedule of Change in Depreciation
    • Causing migration balancing issues because the SCDEP summary wasn’t include all acqs correctly 1.25 INV-341
    • Summary report only
      • was not looking at all acquisitions when calculating acquisition error adjustments. 1.25 INV-341
  • On both change schedule reports, 
    • updated the transfer amounts to be the original cost if there are no acquisitions for the item  1.25 INV-341
    • Items that were both acquired and disposed of in the current year were not reporting acquisitions amounts correctly.  1.26 INV-298
    • Also, disposition adjustments were showing up as a positive value
    on the Schedule of Change in Fixed Assets and Schedule of Change in Depreciation reports
    • instead of a negative value. 1.
    This issue corrects the depreciation
    • 26 INV-298
    • Depreciation values for disposed of items in the current fiscal year
    .  Items
    • should depreciate up through the disposal date only
    , previously
    • . This was fixed. Previously the system was calculating depreciation for the full fiscal year.
    The following reports will now display these values correctly: Schedule of Change in Fixed Assets and Schedule of Change in Depreciation. The Book Value report should now display the correct YTD depreciation amount as well.
    • 1.26 INV-298
  • Book Value:
    • Corrected a problem where FTD depreciation was being calculated for items that were fully depreciated and had a LTD of zero. 1.25 INV-375
    • Depreciation values for disposed of items in the current fiscal year should depreciate up through the disposal date only. This was fixed. Previously the system was calculating depreciation for the full fiscal year. 1.26 INV-298
      • Important: if you had items that were displaying incorrect depreciation amounts because the items were both acquired and disposed of in the current year, you should
    do the following
    • • • for previously closed fiscal years, reopen and close the fiscal year to recalculate depreciation values
        • for current fiscal year items the depreciation will be correct, you can confirm by running the Book Value and Schedule of Change in Depreciation
      reports
      • • report
• Transaction>Items
  • Depreciate option: Updated to correct problem with FTD depreciation.  Only impacted districts who had used Depreciate button.  The current year LTD depreciation is correct, but the FTD depreciation was not calculating incorrectly; for fully depreciated items (it was still calculating FTD).   
    • Any district who had incorrect depreciation due to this, if they closed that FY they will need to reopen and reclose the FY.  To determine if there is a depreciation problem, run the Schedule of Change in Depreciation or the Book Value report after the FY was closed and review depreciation amounts. 1.25 INV-375
  • Depreciation option: Updated to correct problem with it not subtracting salvage value when recalculating depreciation.  If you have items that have a salvage value the calculated depreciation may not be correct, select those items from the grid and click the 'Depreciate' button.  You can run a projection report first to verify the depreciation is correct.  Then, uncheck the projection only value and generate again to correct the depreciation values. 1.25 inv-362
  • Updated to require a Lease Type if the acquisition method selected is Leased.  Also, the calculation for setting an item as capitalized was updated to look at both the acquisition method and lease type - mimics Classic’s behavior. 1.26 INV-360
  • Corrected item migration import to show the true value of the acquisition date.  Previously when importing an item, if the acquisition date was blank, the UI would display the current system date. 1.26 INV-345
    • Note, capitalized items with blank acquisition dates will show under Acquisitions Prior to System Startup on the Fixed Assets by Source report - mimics classic behavior