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Bug Fixes

• The proposed amount service has been updated to properly display all errors related to inactive accounts when processing proposed amounts.  Previously only one error would display at a time.

Improvements

• 1099 UI changes
  • Per the IRS, any copy that is furnished to the payee can be truncated.  The following copies now have the option to Truncate TINs:
    • Reference Copy: When either Copy B or Copy 2 are selected, the truncate option will display.  
    • Printer/Sealer Copy, which includes both Copy B and Copy 2.  The TINs on the printer/sealer document will be truncated on both Copy B and Copy 2 if the truncate option is selected.
  • The truncate option that displays will now be labeled as "Truncate TINs (SSN/EIN)".
     
  • An active filter has been applied to the Account UI tabs (Cash, Appropriation, Expenditure and Revenue) and will display only active accounts by default.
    

Patches

• Patch for specific district who post migration had archived periods that remained open and several missing posting periods. The patch will close the open archived periods and create the missing posting periods for this district only.

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Bug Fixes

• W2 Submission Files
  • CCA:
    • Added a new property A new field called State Control Number was added to City Payroll Item Configurations - State Control Number
      • This field will store the 3 digit / 5 digit county or city code used on the RS record
      RS Record improvementsUse the new State Control Number property to Configuration screens. 

      • This field would contain 5 digits for City Control Numbers and 3 digits are for County Control Numbers.  Users should enter the 3 digit county control numbers in the City Payroll Item for Indiana Counties.  This will put the 3 digit or 5 digit (if entered for cities) in position 331-337, right-justified,  on the CCA RS record.  If there is a 3 digit control number entered, then position 308 will have code "D" for Deduction type.  If the control number is blank or not 3 digits, position 308 will have the code from the city payroll item for Deduction Type. 

    • RS record improvements:

      • The correct state code number will be used in positions 3-4 and positions 274-275.  Prior to this change we always moved Ohio state code number (39) to these positions.

        • 18 for IN
        • 21 for KY
        • 26 for MI
        • 42 for PA
        • 54 for WV
  • RITA
    • RS Record record improvements:
      • Position 3-4 will have the correct state code based on the state being reported. Prior to this change the state code 39 (Ohio) was always used.
        • 18 for IN
        • 21 for KY
        • 26 for MI
        • 42 for PA
        • 54 for WV
• Update made for an issue when importing Attendance and using Post to Current - set the start / stop dates based on the pay group when posting to current.When processing and payroll used additions, so retirement day counts will now be correct. 
• An earlier update to RITA and CCA submission files , it is possible to receive a caused a possible 'null point exception that ' error and the error would prevent the file from completing. This has been was corrected.
• Pay Report - Hours worked from dock pay types not reflected on report.
• Attendance / Absence Import - changes on USPS Corrected an issue with a Dock Pay Type with hours not correctly being reflected on the Pay Report and retirement reports. 
• Changes on the 6.84.0 caused a downstream process to throw a Release caused an error ('null pointer exception') with the Attendance / Absence Import.  This was corrected. 

Improvements

• Add validation to local contract code property on the CC Record
• Show docks on pay stubs and direct deposit as a negative figuresA validation to the EMIS Entry>EMIS Contracted Service>Local Contract Code field.  The system will now allow the value to be blank or 3 or less characters.  If save the record and the value greater than 3 characters, the save will fail with error - 'Local Contract Code Must be 3 Characters of Less.'
• The update of Dock Pay Types will now be listed as negatives values on payroll checks and direct deposits was actually released.
  • If no description is found for a dock pay amount, the abbreviation DCK will be used.
• Employee Onboarding - Remove STRS Advance field when creating compensations.
• Attendance Import - allow The 'STRS Advance' field was removed from creating and reviewing Employee Onboarding>Compensation.  The 'STRS Advance' checkbox will also be unchecked when the Compensation is created. 
• Attendance/Absence Import now allows double quotes around values in the CVS file.  For example, "01/25/23, 01/24/23".
• Payroll Accounts View - make the archived component consistent across both viewsUpdated the Payroll Accounts and Payroll Accounts - New 'Include Archived' to be consistent with each other. Prior to the change, if the Position or Employee was archived you had to select 'Include Archived Employees/Positions' in the Payroll Accounts - New grid to see them and in the Payroll Accounts you had to select 'Include Archived' to see archived Positions or archived Employees.  In both views, archiving a Position or archiving the Employee will also archiving the Payroll Accounts - unless the 'Include Archived or Include Archived Employees/Positions' checkbox is checked.

New Features

• Leaves user interface.
• Reporting Entity Count Summary Report (RPTSUM) replacement.
• Show docks on pay stubs and direct deposit as a negative figuresA new option has been added to the Core menu called Leaves- New.  
  • No Accumulations are listed here.  You will need to go to Core - Leaves to view Accumulations.
  • Only leaves the employee is eligible for will be listed in the grid.  At least 1 of the employee's active or inactive Positions must have the leave eligibility flag checked for an employee to be eligible for a given leave type.
  • The 'Create' button allows an initial balance to be entered (provided that you do not attempt to create leaves for an employee who already has leaves in which you are taken to the Edit view for the existing leaves and can not enter a new balance).
• Replacement for Classic's RPTSUM is now available.  Reports>Reporting Entity Count Summary Report.
  • Use quarter dates when running for ODJFS weeks. 
  • Use payroll start and stop dates (not pay dates) when running for retirement days.
• Dock Pay Types will now be listed as negatives values on payroll checks and direct deposits.
  • If no description is found for a dock pay amount, the abbreviation DCK will be used.

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• Updates to Transfers
  • Updated the transfer UI to allow processing transfers for all types except "Disposed of" items.  Previously transfers could be posted for active items only.
  • Only allow deleting the most recent transfer for an item.  The UI will now provide an error message and prevent users from deleting a transfer if it is not the most recent transfer transaction(by date).  
• When encountering an error when adding or modifying an object (item, acquisition, transfer, disposition, asset class, user, code or fiscal year), the application would display the original data with the unchanged values in a read only view.  The UI has been corrected to properly display any validation errors and remain in Edit mode to allow users to correct the invalid values.
• Acquisition amounts on the Fixed Asset by Source and Schedule of Change in Fixed Asset reports will no longer include amounts for "Payment" type acquisitions.  The beginning balance and capital leased amounts on the reports were including these amounts but have been updated to exclude them.
  • Included in this change was another update to the beginning balance value.  The beginning balance would display as 0.00 if an item did not have an acquisition transaction.  The beginning balance value will now return the item's beginning balance if no acquisitions exist for the item.
• When splitting items, if the original item is no longer capitalized due to the split, the capitalized flag is now updated to reflect the correct value.  Previously the grid would have to be refreshed in order to see the correct value of the capitalized flag.
• When an item is disposed of in a fiscal year that has been reopened, the depreciation that was calculated for that year and future years are no longer applicable.  The depreciation service was updated to remove the depreciation transaction(s) associated with the item that was disposed of.  This fix also includes a patch to find and remove any depreciation transactions related to items disposed of in years where a depreciation transaction still exists.
  

  • The patch for INV-422 is erroring out when encountering a disposition with a null date.  This fails the patch and prevents the application from starting. 

    • Update the patch to be null-safe when looking at the date.

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