Table of Contents
maxLevel 1 indent 1px style none

...

Bug Fixes

• A formatting error was corrected so that the user could include a date field as a control header on their custom report.   
• The Financial Summary by Fund report has been corrected to properly run for entities that do not have the 001 General Fund.  (i.e. entities that use Fund 025).

Improvements

• The Period H collection data (pulled from the SIF) will no longer include a value for the ODE Brief Description and will appear blank per ODE with FY23 EMIS change 23-86.  In addition, the payables value will now show as 0.00 to prevent confusion.  Prior to this change, the payables value was being populated by the current payables amount in USAS and did not reflect the payables as of the fiscal year's collection period.  The value reported in this element (QC260) was optional and not used by ODE financial departments.  ODE will eliminate this from EMIS reporting in FY24 under change 24-51.   

• Various improvements have been made to the User view
  • The component that displays the roles (available and granted) has been made larger so the value of the role is entirely visible.
  • The email address field has been made larger so that the value of the email address is entirely visible.
• The Federal Assistance Detail view has been updated to exclude transfer and advance amounts in the received and expenditures values for the 500 level funds.
• The ability to delete reports from the File Archive has been implemented.  The entire archive entry can be delete from the File Archive grid, as well as the ability to select individual reports to delete.  For example, with the proper permissions an entire month's reports can be removed via the grid.  Or, once a month is selected, a user can select individual reports from the highlight view and delete them via the Delete button. 
  1. As part of this change we also made the following Role changes:
     1. A new role has been created that grants the permission to delete from the file archive: USAS_FILEARCHIVE_MANAGER
     2. The existing USAS_FILEARCHIVE role no longer includes the permission to delete from the archive.  
     3. The USAS_MANAGER role has been updated to remove the permission to delete from the file archive.  
  2. The importance and timing of these changes are related to the Document Management and Archival project currently in progress.  Once completed, we will begin phase 1 which is to migrate the data stored in the File Archives for USAS and USPS out of the separate USAS and USPS databases into one database.  ITCs may want to clean up duplicate entries and/or other unneeded reports from these file archives in anticipation of the upcoming document archival and management changes.  Any files in the archive when the migration to the document store takes place will be migrated as is. This migration is projected to begin in the second quarter, so ITCs and districts should have ample time to review and remove unneeded files prior to that point.  Each report has a version number, so you can easily keep the desired version and remove any others that are no longer needed.
• A previous change that included adding a warning message when closing a posting period if report bundles are disabled was corrected.  The warning message will now properly display if report bundles are disabled when closing a posting period.

New Features

Patches

• A patch for a specific district to correct problems related to the Disbursement "void old checks" option that was removed on the 8.55.0 release.
• A patch for a specific district to correct POs impacted by a bug in the account change process that impacted paid POs that exceeded the original encumbrance amount.  The bug that caused the issue was fixed on the 8.46.0 release.
• A patch for a specific district to properly update the status of a failed job.
• A patch for a specific district to correct a transaction related to a previously corrected account change bug, as well as several POs with incorrect remaining encumbrance values as a result of the Classic migration.  District was imported prior to the availability of the manual encumbrance adjustments.

...

• Payroll Item Detail Report - gross wages were not always the same between Pre and Posted payrolls.

  • The Applicable Gross is correct (same) before and after posting the pay on the Payroll Item Detail Report.

    The Total Gross is still incorrect and does not match.  It is incorrect for the payroll items for the 400 and 450.

    • Jira issue USPSR-6463
• Attendance Import Service - include warning and errors on screen when loading attendance csv file.
• Deferred dock improvements
  • bug when deleting payrolls with Dock employees and deferred docks.
  • If payroll is deleted, deferred docks will now go back to Future as Description:
    • Backup of Deferred Dock amount from deleted payroll, keep exceptions.
• Correct count for ODJFS employees on Posted Pay Report.
  • Was excluding Dock employees from Total ODJFS count.
• CCA RS Record - Non-Ohio records should fill spaces for State account number.
  • If positions 3-4 has 39 (OHIO), then the state id number is in positions 248-267.  If pos 3-4 has a state other than 39 (OHIO), then the state id number in positions 248-268 is spaces.
• YTD Report - restore deleted query.
  • when selecting a pay group, no YTD report was being created, due to a Position entity being deleted behind the scenes
• Earnings Register / Account History v2 is not handling percentages correctly.
  • • Earnings Register now shows pay Type and % only for Percent accounts, not fixed. will not show position number, charge type and charge % for pay accounts in the Employee Totals section. 
    • 
    • 
  • Account History and V2
    • 
• Attendance / Absence Import - Apostrophe character is in csv file causes incorrect parsing of data. 
• YTD Report - Employee is skipped when an error occurs during processing.
  • due to no 'Contract work days' on compensation
• EMIS Position - non contract compensation workdays count should be limited to FY
  • using EMIS reporting configuration to count days now

...