Table of Contents

Introduction

...

This guide assumes basic familiarity with USAS and the USAS account coding scheme. It also assumes the reader is familiar with SOAP, XML and other related technologies.

...

.

Glossary

DAS or DA Site - Data Acquisition Sites. This term is obsolete. OECN sites are now refered to as ITC's
ITC - Information Technology Centers are regional data processing centers that provide computer services to member school districts. Among the services ITC's provide is hosting of the USAS application for school districts.
OECN -
Ohio Education Computer Network
SSDT - State Software Development Team develops USAS, and other software, for school district on behalf of the Ohio Department of Education.
USAS - Uniform School Accounting system. USAS refers to both the USAS software developed by the SSDT on behalf of the Ohio Department of Education, and the USAS accounting structure defined by the Ohio Auditors of State and Ohio Department of Education.

...

The WSDL and Schemas are distributed by the SSDT as part of the SOAP service installation kit. Vendors should contact the school district's ITC or the SSDT for the WSDL for currently supported versions. The current development version of the USAS SOAP service is available at: http://devel.ssdt.nwoca.org/usassoap/. The latest WSDL and Schemas are available on that page. The latest WSDL and Schemas are available at /wiki/spaces/rtd/pages/2753089.

Note

title	Schema clarification: Requisitions

The deliver to address lines on the Requisition are limited to 24 characters, not 30 as stated by the schema. The datatype for the deliver to address on the Requisition and the delivery address on the Purchase Order are the same, so we are unable to change the schema.

...

Developers who need background documentation on USAS may wish to refer to the USAS User and Reference Manuals or the USAS System Managers Guide. This . These documents are available on-line at httphttps://ssdtmcoecn.oecn.k12.oh.us/projects/usas .

Developers who have questions or need technical advice on integrating with the USAS webservice are encouraged to join the ssdt-usas-dev-l list. This list is operated by the SSDT to assist developers with integration issues. For subscription options and to view the archives, visit http://listserv.nwoca.org/cgi/wa.exe?A0=ssdt-usas-dev-l.

Status of the USAS SOAP Service

The USAS SOAP service provides a limited subset of USAS functionality via a standards based SOAP service. See the WSDL for business functions supported by the service.

Standards Compliance

The SSDT atlassian.net/wiki/x/6oA2 .

Status of the USAS SOAP Service

The USAS SOAP service provides a limited subset of USAS functionality via a standards based SOAP service. See the WSDL for business functions supported by the service.

Standards Compliance

The SSDT believes that USAS SOAP service complies with the WS-I Basic Profile 1.0a WS-I Basic Profile 1.0a . The artifacts (definitions and messages) of the service have passed all assertions tested by the “WS-I Testing Tools v 1.0.1” provided by WS-I.

...

Developers interesting in a test account , should send mail to smith@nwoca becher@ssdt-ohio.org with their request. Please include contact information, company and a brief description of your application and intended use.

...

District Database Identification

For Classic USAS a single SOAP service endpoint is used to access all district databases at an ITC. Each unique database is identified by a "district code" or IRN. Some ITC's also support the use of NCES codes to identify district databases. After a SOAP client authenticates with the SOAP service, it must declare the district database on which it intends to operate. Alternatively, the SOAP client may query the service for the databases the user has access to and allow the user to select the district code.

For Redesign USAS, a separate endpoint is used for each district. In Redesign implementations of the SOAP service, the setDistrictAccess operation is a NOOP and is not necessary.

SOAP Service Endpoints

Each ITC that supports the Classic USAS SOAP service will provide one “SOAP endpoint” URL's for accessing the service for their districts. In most cases, a single endpoint will be used for all districts hosted by a given ITC Site. However, in some cases, an ITC may provide a different endpoint for specific districts.

For Redesign USAS SOAP, a Separate endpoints are used for each district.

SOAP Service Endpoints

A separate endpoint will be provided for each school district.

...

When a client connects to the service, it must provide username and password credentials for an account on the ITC server. Usernames and access rights are administered by the DA Site ITC on behalf of the member district. The access rights and functions the account can perform are limited by rights granted by the ITC and any USAS security profiles established by the district.

...

After these steps are completed, the client may invoke any other USAS operation. The client may perform as many operations as necessary to perform its work. When the client is finished using the service, it should invoke the _logout _operation to cleanly close down the session.

For Classic instances, it is important that the client invoke setDistrictAccess code to establish the district database to which the session is bound. This must be done exactly once after login and prior to any other USAS operation.

...

title	Important

...

down the session.

After the database context is established, the client application may optionally invoke assumeUserProfile to impersonate the profile of a different USAS user. This operation will only succeed if the authenticated user is authorized to impersonate other users and if a suitable profile exists on the USAS server. The _assumeUserProfile _operation may be used multiple times for a given session.

...

Sessions consume resources on both the SOAP server and the back-end USAS server. Therefore, inactivity timeouts apply to the SOAP sessions. The timeout interval is configurable by each DA Site ITC and defaults to approximately 45 minutes. If there is no activity for a session in during the timeout interval, the session will be deleted from the SOAP service. Any subsequent invocations using an expired sessionId will result in a fault being returned. Client applications that attempt to maintain long running connections, must be prepared to handle such faults.

...

HTML Table

border	1

Table Row (tr)

Table Head (th)
Qty !! Description !! Price !! Account Code

Table Row (tr)

Table Cell (td)

Reading Books	$15.00	05 001 1100 521 0000 000000 001 00 000

Table Row (tr)

Table Cell (td)

$15.00	05 001 1100 521 0000 000000 005 00 000

Table Row (tr)

Table Cell (td)

$15.00	05 001 1100 520 0000 000000 006 00 000

Resulting printed PO item:

HTML Table

border	1

Table Row (tr)

Table Head (th)
Qty !! Description !! Price !! Total

Table Row (tr)

Table Cell (td)

Reading Books	$15.00	$3,750.00

Splitting the Price

This type of split involves splitting the price of a particular item among several different account codes. The quantity field must be 1 for the combined item and zero for the split items.

...

HTML Table

border	1

Table Row (tr)

Table Head (th)
Qty !! Description !! Price !! Account Code

Table Row (tr)

Table Cell (td)

Color Printer	$250.00	05 001 2411 740 0000 000000 060 00 000

Table Row (tr)

Table Cell (td)

$275.00	05 001 2421 640 0000 000000 010 00 000

Table Row (tr)

Table Cell (td)

	$300.00	05 001 2411 740 0000 000000 030 00 000

Resulting printed PO item:

HTML Table

border	1

Table Row (tr)

Table Head (th)
Qty !! Description !! Price !! Total

Table Row (tr)

Table Cell (td)

Color Printer	$825.00	$825.00

Usage of "<SplitTag>"

In the requisition or purchase order xml document, the tag <SplitFlag> is required to be included as a part of the <item> information for both the combined and split items. The following values are accepted:

...

For faults that contain response-msgs _elements, each message (_fatal, error or _warning _element) may contain a _code _element. Developers may use these codes to programmatically test for specific types of USAS errors.

...

.

Info
The codes in this table are the complete set of codes that can theoretically be produced by the current OpenVMS back-end implementation of USAS. However, in practice, some codes could never be returned by the USAS SOAP service. For example, “INVALIDXMLDATA” could not be returned in a USAS fault since the SOAP service would reject XML documents that do not conform to the USAS XML Schema.

...

HTML Table

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Category

Table Cell (td)

nowrap	nowrap
valign	top

Code

Table Cell (td)

nowrap	nowrap
valign	top

Description

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

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Table Row (tr)

Table Cell (td)

nowrap	nowrap
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Common Messages

Table Cell (td)

nowrap	nowrap
valign	top

INVALIDXMLDATA

Table Cell (td)

valign	top

An incorrect tag was found, or XML document not in expected format.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

KEYNOTPROVIDED

Table Cell (td)

valign	top

The key field is blank or zero.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

ALREADYONFILE

Table Cell (td)

valign	top

The key is already on file.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

INVALIDFUNCTION

Table Cell (td)

valign	top

An invalid 'function' tag value is present.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

INVALIDOPERATION

Table Cell (td)

valign	top

An invalid 'operation' tag value is present

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

RECORDNOTFOUND

Table Cell (td)

valign	top

The record or records being read or searched for were not found.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

INVALIDDATE

Table Cell (td)

valign	top

The date is invalid or not in the correct range.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

FILEOPENINPUTFAIL

Table Cell (td)

valign	top

A data file failed to open for input.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

FILEOPENIOFAIL

Table Cell (td)

valign	top

A data file failed to open for I/O.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

PROTVIO

Table Cell (td)

valign	top

A protection violation occurred when trying to open a data file.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

valign	top

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Account Balances

Table Cell (td)

nowrap	nowrap
valign	top

CASHNEGFUND

Table Cell (td)

valign	top

Negative fund balance for cash account.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

CASHNEGREMAIN

Table Cell (td)

valign	top

Negative remaining balance for cash account.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

CASHNEGBALLESSPAY

Table Cell (td)

valign	top

Negative cash balance less payables for cash account.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

APPNEGREMAIN

Table Cell (td)

valign	top

Negative remaining balance for appropriation account.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

BUDNEGREMAIN

Table Cell (td)

valign	top

Negative remaining balance for budget account.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

APPNEGNEXTYEAR

Table Cell (td)

valign	top

Negative next year balance for appropriation account.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

BUDNEGNEXTYEAR

Table Cell (td)

valign	top

Negative next year balance for budget account.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

valign	top

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Invalid Accounts

Table Cell (td)

nowrap	nowrap
valign	top

NOACCOUNTACCESS

Table Cell (td)

valign	top

Access to given Account is denied.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

ACCTNOTACTIVE

Table Cell (td)

valign	top

Account is not active.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

CASHACCTNOTFOUND

Table Cell (td)

valign	top

Cash Account was not found on file.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

APPACCTNOTFOUND

Table Cell (td)

valign	top

Appropriation Account was not found on file.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

BUDACCTNOTFOUND

Table Cell (td)

valign	top

Budget Account was not found on file.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

REVACCTNOTFOUND

Table Cell (td)

valign	top

Revenue Account was not found on file.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

INVALIDTRANSIND

Table Cell (td)

valign	top

Invalid Transaction Indicator.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

INVALIDFUNCTION

Table Cell (td)

valign	top

Invalid Function Code.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

INVALIDRECEIPT

Table Cell (td)

valign	top

Invalid Receipt Code.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

valign	top

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Account I/O

Table Cell (td)

nowrap	nowrap
valign	top

BUDACCTWRITEFAIL

Table Cell (td)

valign	top

Creation of Budget Account failed.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

REVACCTWRITEFAIL

Table Cell (td)

valign	top

Creation of Revenue Account failed.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

CASHACCTREWRITEFAIL

Table Cell (td)

valign	top

Update of Cash Account failed.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

APPACCTREWRITEFAIL

Table Cell (td)

valign	top

Update of Appropriation Account failed.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

BUDACCTREWRITEFAIL

Table Cell (td)

valign	top

Update of Budget Account failed.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

REVACCTREWRITEFAIL

Table Cell (td)

valign	top

Update of Revenue Account failed.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

valign	top

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Vendors

Table Cell (td)

nowrap	nowrap
valign	top

VENDORNOTFOUND

Table Cell (td)

valign	top

Vendor number was not found or is invalid.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

VENDORNOTACTIVE

Table Cell (td)

valign	top

Vendor is not active.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

VENDORISMULTIVENDOR

Table Cell (td)

valign	top

Vendor is a Multi-Vendor.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

VENDORREWRITEFAIL

Table Cell (td)

valign	top

Update of Vendor record failed.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

VENDORDIFFPO

Table Cell (td)

valign	top

Vendor number provided is different from Vendor on the Purchase Order.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

valign	top

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

General Transaction

Table Cell (td)

nowrap	nowrap
valign	top

ITEMOVERFLOW

Table Cell (td)

valign	top

The maximum allowable number of items per transaction was exceeded.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

valign	top

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Requisitions

Table Cell (td)

nowrap	nowrap
valign	top

INVALIDREQNUMBER

Table Cell (td)

valign	top

Requisition number supplied is not valid or is already on file.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

REQNOTFOUND

Table Cell (td)

valign	top

Requisition was not found on file.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

NOASSOCIATEDITEMS

Table Cell (td)

valign	top

There were no item records posted for this Requisition.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

REQWRITEFAIL

Table Cell (td)

valign	top

Creation of Requisition record failed.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

REQDELONERECORD

Table Cell (td)

valign	top

Only one record is permitted when performing a delete operation.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

REQACCESSDENIED

Table Cell (td)

valign	top

Access is denied to the Requisition.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

REQALREADYPOSTED

Table Cell (td)

valign	top

Requisition already converted to a Purchase Order.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

REQDELETEFAIL

Table Cell (td)

valign	top

Deletion of Requisition record failed.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

GENERICBADLOCATION

Table Cell (td)

valign	top

The generic record type did not precede all other records in batch.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

valign	top

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Purchase Orders

Table Cell (td)

nowrap	nowrap
valign	top

INVALIDPONUMBER

Table Cell (td)

valign	top

The Purchase Order number supplied is not valid or is already on file.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

INVALIDDESCLINE

Table Cell (td)

valign	top

The Purchase Order Description line number is not valid or is already on file.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

INVALIDDESCTYPE

Table Cell (td)

valign	top

The Purchase Order Description Type field is not valid.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

PONOTFOUND

Table Cell (td)

valign	top

Purchase Order was not found on file.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

POITEMNOTFOUND

Table Cell (td)

valign	top

Purchase Order Item was not found on file.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

POHISTWRITEFAIL

Table Cell (td)

valign	top

Creation of POHIST record failed.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

POHISTREWRITEFAIL

Table Cell (td)

valign	top

Update of POHIST record failed.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

POHISTDELETEFAIL

Table Cell (td)

valign	top

Deletion of POHIST record failed.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

POITEMWRITEFAIL

Table Cell (td)

valign	top

Creation of POAMT record failed.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

POITEMREWRITEFAIL

Table Cell (td)

valign	top

Update of POAMT record failed.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

POITEMDELETEFAIL

Table Cell (td)

valign	top

Deletion of POAMT record failed.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

PODESCWRITEFAIL

Table Cell (td)

valign	top

Creation of PODESC record failed.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

PODESCDELETEFAIL

Table Cell (td)

valign	top

Deletion of PODESC record failed.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

PODESCREWRITEFAIL

Table Cell (td)

valign	top

Update of PODESC record failed.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

FUTPODELETEFAIL

Table Cell (td)

valign	top

Deletion of FUTPO record failed.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

ZEROQUANTITY

Table Cell (td)

valign	top

Purchase Order item quantity must not equal zero.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

NOCHANGEKEY

Table Cell (td)

valign	top

The key cannot be changed.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

valign	top

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Combined Items

Table Cell (td)

nowrap	nowrap
valign	top

QUANTITYNONZERO

Table Cell (td)

valign	top

Quantity did not equal zero for split-price item.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

PRICENOTEQUAL

Table Cell (td)

valign	top

Price is not equal for all split-quantity items.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

COMBINEDPRECEDESPLIT

Table Cell (td)

valign	top

A combined item did not precede split item.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

INVALIDSPLITFLAG

Table Cell (td)

valign	top

The Split Flag field is not valid.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

QUANTITYNOTONE

Table Cell (td)

valign	top

The quantity does not equal one for a split-price item.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

DESCEQUALDASH

Table Cell (td)

valign	top

The description field does not equal a dash for split items.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

valign	top

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Change Orders

Table Cell (td)

nowrap	nowrap
valign	top

NOCHANGEDATEPRIORYR

Table Cell (td)

valign	top

The Purchase Order date may not be changed on a Purchase Order from a prior fiscal year.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

NOAMENDPO

Table Cell (td)

valign	top

Only new, partially filled or partially paid Purchase Orders may be amended.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

NOCHANGEDATEAMENDED

Table Cell (td)

valign	top

The date cannot be changed on a Purchase Order that has already been amended.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

NOCHANGEVENDOR

Table Cell (td)

valign	top

The Vendor cannot be changed because there is an associated invoice or the PO status is not new.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

ISSUELESSTHANPODATE

Table Cell (td)

valign	top

An item's Issue Date must not be before the Purchase Order date.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

INVALIDACCTMOD

Table Cell (td)

valign	top

The account code may not be changed on an existing Purchase Order item.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

INVALIDQUANTMOD

Table Cell (td)

valign	top

The quantity may not be changed on an existing Purchase Order item.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

INVALIDPRICEMOD

Table Cell (td)

valign	top

The price may not be changed on an existing Purchase Order item.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

NOCANCELCOMBINED

Table Cell (td)

valign	top

You cannot cancel a combined item without canceling all of the associated split items.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

INVALIDAMENDMENT

Table Cell (td)

valign	top

Invalid amendment record or original Purchase Order item was not found.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

valign	top

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Purchase Order Delete

Table Cell (td)

nowrap	nowrap
valign	top

PODELETEONERECORD

Table Cell (td)

valign	top

Only one record is permitted when deleting a Purchase Order.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

POSTATUSNOTNEW

Table Cell (td)

valign	top

Purchase Order status is not new, cannot be deleted.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

ASSOCINVCKNODELETE

Table Cell (td)

valign	top

There is an associated Invoice or Check, Purchase Order cannot be deleted.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

ASSOCCANINVEXIST

Table Cell (td)

valign	top

There is an associated 'cancel' Invoice.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

valign	top

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Invoices

Table Cell (td)

nowrap	nowrap
valign	top

INVALIDINVNUMBER

Table Cell (td)

valign	top

Invoice number supplied is not valid or is already on file.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

INVOICENOTFOUND

Table Cell (td)

valign	top

Invoice number was not found on file.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

INVOICEWRITEFAIL

Table Cell (td)

valign	top

Creation of INAMT record failed.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

INVOICEREWRITEFAIL

Table Cell (td)

valign	top

Update of INAMT record failed.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

INVPAYNOTFOUND

Table Cell (td)

valign	top

INVPAY record was not found on file.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

INVPAYWRITEFAIL

Table Cell (td)

valign	top

Creation of INVPAY record failed.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

INVPAYDELETEFAIL

Table Cell (td)

valign	top

Deletion of INVPAY record failed.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

AMOUNTSBOTHNEGORPOS

Table Cell (td)

valign	top

Remaining encumbered amount and invoice amount must be both negative or both positive.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

INVALIDINVSTATUS

Table Cell (td)

valign	top

Invalid Invoice status.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

CANCELEXCEEDSENC

Table Cell (td)

valign	top

The canceled amount exceeds the remaining encumbrance amount.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

POITEMCOMPFILLED

Table Cell (td)

valign	top

Invoice cannot be posted because Purchase Order item is already completely filled.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

valign	top

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Checks

Table Cell (td)

nowrap	nowrap
valign	top

INVALIDCHECKNUMBER

Table Cell (td)

valign	top

Check number supplied is not valid or is already on file.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

CHECKWRITEFAIL

Table Cell (td)

valign	top

Creation of Check record failed.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

CHECKREWRITEFAIL

Table Cell (td)

valign	top

Update of Check record failed.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

CHECKITEMWRITEFAIL

Table Cell (td)

valign	top

Creation of Check Item failed.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

NEGATIVECHECK

Table Cell (td)

valign	top

The check to be created will be a 'negative check'.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

NOUPDATEHIGHCHECK

Table Cell (td)

valign	top

The highest Check number on file was not updated.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

NOPOSTPAYWITHOUTPO

Table Cell (td)

valign	top

Cannot post a payroll check without posting Purchase Order.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

NOPOSTCHECKWOUTPOINV

Table Cell (td)

valign	top

Cannot post a check without posting Purchase Order and Invoice.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

NOPOSTCHECKINVC

Table Cell (td)

valign	top

Cannot post a check when the Invoice status is 'Canceled'.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

FINALMONTHCLOSE

Table Cell (td)

valign	top

Final month closed, but fiscal year is not.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

NOPENDINGINVOICE

Table Cell (td)

valign	top

No associated pending invoice was found for selection.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

NOSELECTIONSMADE

Table Cell (td)

valign	top

No invoices were selected for processing.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

COLLAPSESETPROMPT

Table Cell (td)

valign	top

The collapse check items flag is set to 'prompt', instead of Y or N.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

valign	top

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Receipts

Table Cell (td)

nowrap	nowrap
valign	top

INVALIDRCPTNUMBER

Table Cell (td)

valign	top

Receipt number supplied is not valid or is already on file.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

RECEIPTWRITEFAIL

Table Cell (td)

valign	top

Creation of Receipt record failed.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

RECEIPTREWRITEFAIL

Table Cell (td)

valign	top

Update of Receipt record failed.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

RECEIPTDELETEFAIL

Table Cell (td)

valign	top

Deletion of Receipt record failed.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

NOITEMS

Table Cell (td)

valign	top

No items associated with Receipt record.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

valign	top

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Other I/O

Table Cell (td)

nowrap	nowrap
valign	top

USASDATREWRITEFAIL

Table Cell (td)

valign	top

Update of USASDAT record failed.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

INVENTWRITEFAIL

Table Cell (td)

valign	top

Creation of INVENT record failed.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

valign	top

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Invalid Dates

Table Cell (td)

nowrap	nowrap
valign	top

INVALIDPODATE

Table Cell (td)

valign	top

Purchase Order date is invalid or not in proper processing period.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

INVALIDPAYDATE

Table Cell (td)

valign	top

Payroll date is invalid or not in proper processing period.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

INVALIDINVDATE

Table Cell (td)

valign	top

Invoice date is invalid or not in proper processing period.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

INVALIDPAYDUEDATE

Table Cell (td)

valign	top

Payment Due date is invalid or not in proper processing period.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

INVALIDCHECKDATE

Table Cell (td)

valign	top

Check date is invalid or not in proper processing period.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

INVALIDISSUEDATE

Table Cell (td)

valign	top

Issue Date is invalid or not in proper processing period.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

INVALIDRCVDDATE

Table Cell (td)

valign	top

Received date is invalid or not in proper processing period.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

INVALIDRCPTDATE

Table Cell (td)

valign	top

Receipt date is invalid or not in proper processing period.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

INVALIDREQDATE

Table Cell (td)

valign	top

Requisition date is invalid or not in proper processing period.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

INVALIDDELDATE

Table Cell (td)

valign	top

Delivery date is invalid.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

valign	top

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

AUTOPOST General

Table Cell (td)

nowrap	nowrap
valign	top

NOTALLFILESAVAIL

Table Cell (td)

valign	top

Not all USAS files were available for exclusive access.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

NORECORDSINBATCH

Table Cell (td)

valign	top

No batch records were found in the batch.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

RECNUMNOTNUMERIC

Table Cell (td)

valign	top

Record number is not numeric.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

REFNUMNOTNUMERIC

Table Cell (td)

valign	top

Reference number is not numeric.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

valign	top

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Inconsistent Data

Table Cell (td)

nowrap	nowrap
valign	top

INCONSISTENTVENDOR

Table Cell (td)

valign	top

Vendor number field is not consistent.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

INCONSISTENTPOFLAG

Table Cell (td)

valign	top

Purchase Order posting flag is not consistent.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

INCONSISTENTCHECKFLG

Table Cell (td)

valign	top

Check posting flag is not consistent.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

INCONSISTENTREFDATE

Table Cell (td)

valign	top

Refund date field is not consistent.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

INCONSISTENTCREATE

Table Cell (td)

valign	top

Check create flag is not consistent.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

INCONSISTENTCHECK

Table Cell (td)

valign	top

Check number is not consistent.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

INCONSISTENTCHECKDT

Table Cell (td)

valign	top

Check date is not consistent.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

valign	top

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Invalid Numerics

Table Cell (td)

nowrap	nowrap
valign	top

POITEMNOTNUMERIC

Table Cell (td)

valign	top

Purchase Order item number is not numeric.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

QUANTNOTNUMERIC

Table Cell (td)

valign	top

Quantity field is not numeric.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

PRICENOTNUMERIC

Table Cell (td)

valign	top

Price field is not numeric.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

INVAMTNOTNUMERIC

Table Cell (td)

valign	top

Invoice Amount field is not numeric.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

AMOUNTNOTNUMERIC

Table Cell (td)

valign	top

Amount is not numeric.

Table Row (tr)

Table Cell (td)

nowrap	nowrap
valign	top

Table Cell (td)

nowrap	nowrap
valign	top

INVALIDNUMERIC

Table Cell (td)

valign	top

Field is not numeric.

Table Row (tr)

Table Cell (td)

valign	top

Table Cell (td)

valign	top

Table Cell (td)

valign	top

...

Versions Compared

Old Version 21

New Version Current

Key

Introduction

Status of the USAS SOAP Service

Standards Compliance

Status of the USAS SOAP Service

Standards Compliance

District Database Identification

SOAP Service Endpoints

SOAP Service Endpoints

Splitting the Price

Usage of "<SplitTag>"

Page Comparison

Versions Compared

Old Version 21

New Version Current

Key

Introduction

Status of the USAS SOAP Service

Standards Compliance

Status of the USAS SOAP Service

Standards Compliance

District Database Identification

SOAP Service Endpoints

SOAP Service Endpoints

Splitting the Price

Usage of "<SplitTag>"