EMIS Checklist
- ___ Import this EMIS Demographic Data Report to Reports/Report Manager or create a report from the Employee grid Report option to verify Employee Demographic EMIS (CI) elements will be included from the Employee records records records when the SIF data collection is processed. http://education.ohio. gov/getattachment/Topics/Data/EMIS/EMIS-Documentation/Current-EMIS-Manual/3-3-EMIS Guide Section 3.3 Staff-Demographic -(CI-Record-v7-0.pdf.aspx?lang=en-US) Record
Verify Identification- Number, SSN, Credential ID
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Race- Primary Race, American Indian Alaska Native, Asian, Black, Hispanic Latino Option, Native Hawaiian
Pacific Pacific Islander, White
State Reporting- ECE Qualification, Degree Type, Non-Certificate Employer ID, Semester Hours
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To find all EMIS reportable Staff Demographic elements for specific reporting windows go to the following URL and view the STAFF DEMOGRAPHIC (CI) RECORD |
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3.___ Verify that all Years of Experience (Authorized, Total and Principal) have been previously incremented for Initial Report Period L for the fiscal year on the Employee record.
4 ___ Import the following Position and Compensation Reports to Reports/Report Manager or create Reports from the Position and Compensation grid to verify Staff Employment EMIS (CK) elements will be included
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from the Position or Compensation records when the SIF data collection is processed-
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EMIS Guide Section 3.4 Staff Employment (CK) Record
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Name- Last Name, First Name 
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To find all EMIS reportable Staff Employment elements go to the following URL and view the STAFF EMPLOYMENT (CK) RECORD FILE LAYOUT--https://education.ohio.gov/getattachment/Topics/Data/EMIS/EMIS-Documentation/Current-EMIS-Manual/3-4-Staff-Employment-CK-Record-v9-0b.pdf |
5. ___ Verify that all Supplemental (8XX) Compensations (contract and non contract) records have been created and the Reportable to EMIS flag is set checked.
6. ___ If applicable-verify that any CC (Contact Only Staff Records) are created under Core/EMIS Entry/EMIS Contracted Service (CC). See- http://education.ohio.gov/getattachment/Topics/Data/EMIS/EMIS-Documentation/Current-EMIS-Manual/3-6-EMIS Guide Section 3.6 Contract-Only - Staff -(CC-Record-v43.pdf.aspx?lang=en-US) Record for reporting data requirements for CC records.
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8.___ If applicable-verify that any CJ (EMIS Contractor Records) are created under Core/EMIS Entry/EMIS Contractor CJ. – See- http://education.ohio.gov/getattachment/Topics/Data/EMIS/EMIS-Documentation/Current-EMIS-Manual/3-5-Contractor-Staff-Employment-CJ-Record-v53.pdf.aspx? lang=en-US for ODE EMIS Guide Section 3.5 Contractor Staff Employment (CJ) Record for reporting data requirements for CJ records.
9. ___ Create an EMIS Contractor Staff Employment (CJ) Extract file for uploading to the SIF data collector.
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11.___ Populate any value needed in EMIS override fields (Go to Positions under EMIS Related Information - Contract Amount/Contract Work Days/EMIS Override Hours In the Day or you can use Mass Load creating a spreadsheet using the format format 'Excel-FieldNames' from the Position grid, including Number, Pos#, Contract Amount, Contract Work Days, Hours In the Day.
**NOTE** If a Mid-Year Contract change was processed, additional steps need to be taken for the data to be accurate:
- On Position record, in the 'EMIS Related Information' section, update the Contract Amount, Contract Work Days, Hours In The Day and Full Time Equivalence to reflect the original contract plus mid year contract values.
- Mass Load can be used to add these values on the Position record
- employeeNumber
- number
- customFields.contractAmount.value
- customFields.contractWorkDays.value
- customFields.hoursInTheDay.value
12.___ Import the EMIS List report from the Public Shared USPS-R Reports Library. (Note- This report lists employees with their compensation and position flags. Also lists employee's position information.)
OR run the EMIS Reports for Employee and Position.
13.___ For any employee that will be leaving the district enter a Separation Date and Separation Reason on the Position record. This will then be reported for the EMIS Fiscal Year that is closing.
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