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USAS Releases

Bug Fixes

• Corrected the following canned reports to correctly apply account filters when generating. Also improved the account filter drop downs on these reports to sort consistently.     
  • • Budget Summary
    • Disbursement Detail
    • Purchase Order Detail
    • Revenues and Expenditures
    • Financial Detail
    • Financial Summary by Fund
• Corrected the problem with creating Budget/Revenue adjustments with the calendar date outside of the fiscal year.   
• Refactored the Spending Plan to improve the encumbrance calculation to be more performant and also corrected a specific district that reported being unable to generate the spending plan reports.

New Features

• A new Metrics endpoint has been added.  

Patches

• Patch to correct encumbrances related to migration data for a specific district.
• Patch to remove desynced workflow for a deleted requisition for a specific district.

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Bug Fixes

• Fix a bug that could cause orphaned Employee Pay records An issue with orphaned Positions being included in a payroll when pay groups are were removed from payroll was corrected. This could issue was only happen when the delete button was used happening when the Deleteoption was selected from the Modify Payroll - Pay Groups grid.
  • The side effect was an orphaned Employee Pay record that would cause behind the scenes errors on the pay reportPay Report.
• New Contract Import - retro types updated to import contract work days from CSV file
• Earnings Register - When importing a 'Retro' type of New Contract and the Contract Work Days are provided in the import file, the value was not being set on the New Contract.  This has been corrected and will now be updated on the New Contract as expected.
• The Earnings Register Report was updated to properly handle refund payments with multiple transactions.  The report previously listed the payment twice causing balancing issues.

Improvements

• New Contract Import - exclude archived compensations when searching for active compensations. This is used when no label is provided to search old compensations.
• Compensation Journals - no longer including negative amount earned for Dock pay types and non stretch pay employees.
• EMIS Reporting ChangesWhen no label is provided to search old Compensations, new Contract will now exclude Archived Compensations when searching for Active Compensations.
  • Here is the process to determine which compensation to select:
    1. Verify Employee Number is provided
    2. Verify Position Number is provided
    3. Verify New Contract Type is provided
    4. Lookup employee by number / if no employee found, try SSN / Otherwise return an error
    5. Lookup position by number / if no position found return an error
    6. Use the Position and Compensation Label to lookup the compensation
    a. If the compensation label is blank or null
    i. Find the first active compensation -excluding Archived Compensations.
    1. Search for all contract compensations
    a. If none are found return an error
    2. If 1 contract is found, return it
    3. If multiple contracts are found
    a. Find all that are not legacy compensations and sort by contract stop date. Take the last compensation (most recent)
    b. If the compensation label is not blank
    i. Find the compensation that matches the position and label
    1. If more than one found, an error is returned
• When docking an employee, no matter if the employee's Compensation>Stretch Pay checkbox is marked or not marked the following will happen:
  • Amount Earned will remain the same.
  • Amount Paid should be increased by their Pay Per Period minus the Dock amount.
  • Amount Dock should be increased by the Dock amount.
  • Accrued Wages should be decreased by the Pay Per Period amount.
• EMIS Reporting Changes:
  • No longer return High and Low grade elements
  • No longer return Suffix
  • No longer return Extended Service
  • Minor changes to funding source options

**These updates were reversed with the 6.97.1 Release.

• Updated Employee Onboarding - Allow to allow edit components to work as expected when the Created Date Time custom field type is used.
• W2 Processing - will now prevent any negative box 12 itemsvalue in Box 12.
  • Moving Expenses
  • Life Insurance
  • Adoption Assistance
  • Third Party Pay
  • Annuity 401K
  • Annuity 403B
  • Annuity 457
  • Annuity 408K
  • Annuity 501C
  • Health Savings Account
  • Health Reimbursement

New Features

• Add a new Metrics endpoint
• Add a A new property was added to the Attendance / Absence detail view. This property Attendance and the Leave Activity Report and is called   Leave Activity Date and . For an Absence, this date is the date the absence was applied to the Leave Balance. Attendance records will show the   For an Attendance record, this date of the attendanceAttendance.  
• The ability to generate an Earnings Register CSV - add a new output time that breaks the earnings register down by payroll accountsin CSV format is available.  This new version of the report breaks the Earnings Register down by Payroll Accounts.

Patches

• Add a startup patch to create Payroll Batch Job Data entries for all Payroll Batch Jobs in USPS.
• Add a startup patch to clear invalid funding source values from Positions.

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Inventory Releases

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• The Fixed Asset by Source report was causing the report bundle to fail when it encountered null values for the account code.  The report has been corrected to allow null account codes.
• Username field has been updated so it is enabled when a user attempts to change their password.
  
• The creation of the fiscal year has been improved to check the migration year and allow creating subsequent fiscal years.
• The User Listing report has been updated to cope with users who have not yet had a role assigned.  Previously the report would fail if a user did not have an assigned role.
• The Item UI has been updated properly handle depreciation dates.
  • When editing items the user will now see a warning if the depreciation date is before the acquisition date. (Previously an error)
  • When adding a new item an error will display if the depreciation date is before the acquisition date based on month and year only.
  • The importer has also been updated to cope with the above changes.
• The Book Value report has been updated to include the item category when sorting by item category.
  Image Added
  
• Refactored the Capitalization Criteria option to properly calculate capitalization for leased items.

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