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  • syncAbsencesJob: automatically scheduled to run hourly every 15 minutes

  • leaveBalancesSyncJob: automatically scheduled to run nightly unless the (3:00 AM) unless a manual sync has been performed under System>USPS Data SyncSync>Sync Leave Balances

  • positionSyncJob: automatically scheduled to sync weekly nightly (3:00 AM) unless the manual sync has been performed under System>USPS Data SyncSync>Sync Positions

  • generatePeriodsJob: automatically scheduled to run ??

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  • depending on Automatic Period Generator set up under Timesheet Manager>Automatic Period Generator

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Configuration

Please click herefor more information on the system’s Configuration options.

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Field

Format

Definition

USER_ID

Automatically populated when extracting existing ESS User data (via the User grid ‘Export Grid Items’ option)

Required field if updating existing ESS user data.  Otherwise, it is not required for new user imports. **Please see bulleted User Import Criteria above for more information on updating existing ESS User data.**

USERNAME

No maximum number of characters

Required. ESS Username

FIRST_NAME

No maximum number of characters

Required: ESS User’s first name

MIDDLE_NAME

No maximum number of characters

ESS User’s middle name

LAST_NAME

No maximum number of characters

Required. ESS User’s last name

SUFFIX_NAME

No maximum number of characters

ESS User’s Suffix (i.e. Jr, PhD, etc)

EMPLOYEE_NUMBER

If an employee of the district, must use the Employee’s Identification Number from USPS

USPS Employee Identification Number

TITLE

No maximum number of characters

Employee Job Title

EMAIL

must use a valid email format

Required. Recommended to use employee’s Primary Email Address from USPS>Employee record

EXTERNAL_AUTH

true or false

Enter true if user is using External Authentication (Active Directory). Otherwise leave blank and it will default to false.

ENABLED

true or false

Enter true if user account should be disabled.   Otherwise leave blank and it will default to false.

PASSWORD_EXP

accepts ISO_LOCAL_DATE_TIME (yyyy-MM-ddThh:mm:ss) format

EX: 2024-05-01T00:00:00 is May 1st, 2024 at midnight

If entered, date user's password will expire.  The user will be required to change the password after this date.  Does not affect externally authenticated users.

ACCOUNT_EXP

accepts ISO_LOCAL_DATE_TIME (yyyy-MM-ddThh:mm:ss) format

EX: 2024-05-01T00:00:00 is May 1st, 2024 at midnight

If entered, date at which the user account will expire.  After this date, the user will be effectively disabled.  This affects both locally and externally authenticated users.

LOCKED

true or false

Leave blank to default to false for new account creation. Locked accounts are usually temporary situations caused by excessive login failures or other account status problems.  Set the 'enabled' flag to false to disable a user.  

2FA

true or false

Enter true if user is using Two-Factor Authentication.   Otherwise leave blank and it will default to false.

SYNC_TO_AESOP

true or false

Enter true if the user should be synced to AESOP.

ROLES

If multiple roles, separate each ESS role with a hyphen. Role names are case sensitive and must be in UPPERCASE.

NOTE: The USER role does not need to be included in the spreadsheet. The application will add the role by default to the user account.

NOTE: ADMIN role cannot be assigned via mass load.

Please refer to the ‘Roles’ table below for proper format on how role names are to be entered in the ‘Roles’ column

Example below of entering multiple ESS roles for a user.

image-20240905-155117.png

After import, when viewing the user account in ESS, it will display as follows (automatically added User role by default)

image-20240905-155250.png

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