Mid-Year Contract Change Using New Contract Maintenance

Mid-Contract No Retro-New Contract Maintenance

1._____Go to Processing>New Contracts>New Contract Maintenance and click on Copy

...

7._____To mass activate several contracts, filter the grid for only those contracts you wish to activate, click the 'select all' check and click activate.

NOTE: When the new contract is activated, on the old compensation record, the system will automatically enter a compensation stop date equaling one day less than the new compensation start date. 

8.____  For EMIS reporting, go to the Position record and verify the information in the EMIS Related Information>Contract Amount, Contract Work Days, Hours In The Day, and Full Time Equivalence fields is still accurate. If not, update any fields to the appropriate value. 

...

• employee.number

• number

• customFields.contractAmount.value

• customFields.contractWorkDays.value

• customFields.hoursInTheDay.value

Mid-Contract With Retro Spread Over Remaining Pays-New Contract Maintenance

1._____Go to Processing>New Contracts>New Contract Maintenance and click on Copy

...

3._____Enter a Raise date.  The Raise date should reflect when the rate increase took effect. The Days Since Raise field will be automatically populated, utilizing the raise date, when the Calculate button is clicked.

4._____Add the mid year contract change amount in the Contract Amount field. This is the full "new" amount of the contract (contract obligation will be calculated by the system.)

...

8._____To mass activate several contracts, filter the grid for only those contracts you wish to activate, click the 'select all' check and click activate.

NOTE: When the new contract is activated, on the old compensation record, the system will automatically enter a compensation stop date equaling one day less than the new compensation start date. 

9.____  For EMIS reporting, go to the Position record and verify the information in the EMIS Related Information>Contract Amount, Contract Work Days, Hours In The Day, and Full Time Equivalence fields is still accurate. If not, update any fields to the appropriate value. 

...

• employee.number

• number

• customFields.contractAmount.value

• customFields.contractWorkDays.value

• customFields.hoursInTheDay.value

Mid-Contract With Lump Sum Retro-New Contract Maintenance

1._____Go to Processing>New Contracts>New Contract Maintenance and click on Copy

...

3._____Enter a Raise date.  The Raise date should reflect when the rate increase took effect. The Days Since Raise field will be automatically populated, utilizing the raise date, when the Calculate button is clicked.

4._____Add the mid year contract change amount in the Contract Amount field. This is the full "new" amount of the contract (contract obligation will be calculated by the system.)

...

8._____To mass activate several contracts, filter the grid for only those contracts you wish to activate, click the 'select all' check and click activate.

NOTE: When the new contract is activated, on the old compensation record, the system will automatically enter a compensation stop date equaling one day less than the new compensation start date. 

9.____  For EMIS reporting, go to the Position record and verify the information in the EMIS Related Information>Contract Amount, Contract Work Days, Hours In The Day, and Full Time Equivalence fields is still accurate. If not, update any fields to the appropriate value. 

...

• employee.number

• number

• customFields.contractAmount.value

• customFields.contractWorkDays.value

• customFields.hoursInTheDay.value

Mid-Year Contract Change Using Mass Copy Compensations

Mid-Contract With No Retro-Mass Copy Compensations

1._____Go to Processing>New Contracts>Mass Copy Compensations

...

15._____To mass activate several contracts, filter the grid for only those contracts you wish to activate, click the 'select all' check and click activate.

NOTE: When the new contract is activated, on the old compensation record, the system will automatically enter a compensation stop date equaling one day less than the new compensation start date. 

16.____ For EMIS reporting, go to the Position record and verify the information in the EMIS Related Information>Contract Amount, Contract Work Days, Hours In The Day, and Full Time Equivalence fields is still accurate. If not, update any fields to the appropriate value. 

...

• employee.number

• number

• customFields.contractAmount.value

• customFields.contractWorkDays.value

• customFields.hoursInTheDay.value

Mid-Contract With Retro Spread Over Remaining Pays-Mass Copy Compensations

1._____Go to Processing>New Contracts>Mass Copy Compensations

...

11._____Enter a Raise date.  The Raise date should reflect when the rate increase took effect. The Days Since Raise field will be automatically populated, utilizing the raise date, when the Calculate button is clicked.

12._____Add the mid year contract change amount in the Contract Amount field. This is the full "new" amount of the contract (contract obligation will be calculated by the system.)

...

16._____To mass activate several contracts, filter the grid for only those contracts you wish to activate, click the 'select all' check and click activate.

NOTE: When the new contract is activated, on the old compensation record, the system will automatically enter a compensation stop date equaling one day less than the new compensation start date. 

17.____ For EMIS reporting, go to the Position record and verify the information in the EMIS Related Information>Contract Amount, Contract Work Days, Hours In The Day, and Full Time Equivalence fields is still accurate. If not, update any fields to the appropriate value. 

...

• employee.number

• number

• customFields.contractAmount.value

• customFields.contractWorkDays.value

• customFields.hoursInTheDay.value

Mid-Contract With Lump Sum Retro-Mass Copy Compensations

1._____Go to Processing>New Contracts>Mass Copy Compensations

...

11._____Enter a Raise date.  The Raise date should reflect when the rate increase took effect. The Days Since Raise field will be automatically populated, utilizing the raise date, when the Calculate button is clicked.

12._____Add the mid year contract change amount in the Contract Amount field. This is the full "new" amount of the contract (contract obligation will be calculated by the system.)

...

16._____To mass activate several contracts, filter the grid for only those contracts you wish to activate, click the 'select all' check and click activate.

NOTE: When the new contract is activated, on the old compensation record, the system will automatically enter a compensation stop date equaling one day less than the new compensation start date. 

17.____  For EMIS reporting, go to the Position record and verify the information in the EMIS Related Information>Contract Amount, Contract Work Days, Hours In The Day, and Full Time Equivalence fields is still accurate. If not, update any fields to the appropriate value. 

...

• employee.number

• number

• customFields.contractAmount.value

• customFields.contractWorkDays.value

• customFields.hoursInTheDay.value

Mid-Year Contract Change Using Import 

Mid-Year Contract Change- Import New Contracts 

1 _____Create a CSV file containing the new contract information using the following headers:

...

8._____To mass activate several contracts, filter the grid for only those contracts you wish to activate, click the 'select all' check and click activate.

NOTE: When the new contract is activated, on the old compensation record, the system will automatically enter a compensation stop date equaling one day less than the new compensation start date. 

9.____ For EMIS reporting, go to the Position record and verify the information in the EMIS Related Information>Contract Amount, Contract Work Days, Hours In The Day, and Full Time Equivalence fields is still accurate. If not, update any fields to the appropriate value. 

...

• employee.number

• number

• customFields.contractAmount.value

• customFields.contractWorkDays.value

• customFields.hoursInTheDay.value

Mid-Year Contract Change Calculations

• New Compensation Pays in Contract = Old Compensation Pays in Contract - Old Compensation Pays Paid

• Amount to be Earned = [(Old Compensation Contract Work Days - Old Compensation Contract Days Worked) x New Compensation Daily Rate]

• Retro Amount = (New Compensation Daily Rate - Old Compensation Daily Rate) x Days Since Raise

• New Compensation Amount Earned = Old Compensation Accrued Wages

• New Compensation Contract Obligation = Amount to be Earned + Old Compensation Accrued Wages

...