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In the example below, both July and August are open and August is my the current period; therefore, so when viewing MTD figures in on accounts or on reports, they will reflect August amounts. The current period is displayed at all times in USAS -R in the top right-hand corner of the screen and is also highlighted in green on the grid.
Closing for the month
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When creating the June posting period, the following confirmation window will appear:
When you have balanced for the fiscal year (June) and are ready to close the posting period (which also closes the fiscal year), the following error will be produced if there are periods still open in the fiscal year. The user will not be able to close June until all other posting periods in the fiscal year are closed.
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In order to enter transactions for a particular month, the period needs to be created. The period will automatically be at an 'open' status when it 's is created. If the period should also be the current period, checkmark 'current' when creating the period. Posting periods must be created in succession for the fiscal year. For example, if April is open and you want to skip May and create a posting period for June, the system will not allow you to create June unless May exists.
- From the Core menu select 'Posting Periods'
- Click on
- Enter in the required information:
- Check the
box if the user wishes to make this new posting period the current period.
- Check the
- Click on
to create the posting period, click on X to not create the posting period and return to the Posting period grid.
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- From the Core menu select 'Posting Periods.'
- Click on
beside the posting period the user wants to close. - The function on the grid have now changed beside that posting period to show the option to open the period
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| Note | ||
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NOTE: If a Posting Period is re-opened, the Monthly Bundle will automatically run again when the period is closed adding to any existing Monthly reports already populated in the Monthly Report Archive. For information on disabling report bundles, please see Disable Automatically Generated Report Bundles. A warning will show when attempting to close a posting period if the SSDT Monthly Report bundle is disabled to ensure this is intentional. |
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- From the Core menu select 'Posting Periods.'
- Click on
beside the posting period the user wants to make current.Tip Only one period can be made current at a time.
- The functions on the grid have now changed beside that posting period to show the column as blank. When another posting period is made current the will appear again giving the user the option to make it current once again.
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- From the Core menu, select 'Posting Periods'
- Search for desired posting period
- Click on
beside the posting period the user wants to delete.
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The import process will create 'previous' posting periods. Any posting period not in the current fiscal year will be set to archived. Archived posting periods can not currently be 're-opened'. If a posting period exists in a future fiscal year, it will can not be archived either.