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Create Audit Jobs

The Create option is can be used to schedule District Audit Job and SOC1 Audit Job. Audit Jobs are available to assist ITCs and districts with generating and submitting the necessary reports to AOS for both site and SOC1 audits. These jobs can be scheduled directly through the Job Scheduler on the Utilitiesthe Job Scheduler on the Utilities menu. When the Audit Job runs, it will send a list of preconfigured reports to the File Archive under the Audit Files tab. The reports are also zipped and securely sent to the Auditor of State via SFTP.

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1. Navigate to the Utilities menu > Job Scheduler.
2. Click  at the top of the grid. This will open a pop up window with the options to schedule the Job.
   
3. Select the Job Type from the drop down.   
   1. District Audit Job: class class org.ssdt_ohio.usas.reporting.audit.DistrictAuditJob
   2. SOC1 Audit Job: class org.ssdt_ohio.usas.reporting.audit.SOC1AuditJob
4. Enter a Cron Schedule.  

   1. The Cron Schedule is where the Cron Expression will be entered to schedule the job. The Cron Schedule represents the frequency at which the job should run. 

      Info
      title Cron Expression
      A Cron Expression is a command set up to run periodically at fixed times, dates, or intervals. Cron Expressions can be generated using an online source for the desired time period and then copied and pasted into the Event Trigger field. Free online cron expression generators: https://www.freeformatter.com/cron-expression-generator-quartz.html  http://www.cronmaker.com

      
      

5. Click  to schedule the Job.  This Submit button will not be available until the Job Type and Cron Schedule are populated.

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The Audit Files grid will contain 2 entries per fiscal year, one for each of the new audit jobs once they have been executed. 

Create 1099 Forms

The Create option can be used to schedule Jobs to run copies of the 1099 forms. These jobs can be scheduled directly through the Job Scheduler on the Utilities menu. The options include individual forms or an "all" job that will generate all copies. The Job will send the forms to the File Archive.

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The Calendar Year used for generating the forms is determined by the current period's first period of the fiscal year's calendar year. (For example: If the reports are run in January 2023, the first current period of FY23 is July 2022. The Calendar Year used will be 2022. ) This means for periods January through June, the prior Calendar Year will be used.

Schedule a Report to Run via a Cron Job

To generate a report to run for a specific date/time, please refer to the Report chapter for further details.