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A disbursement is payment to a vendor for goods or services provided to the district. Disbursement types include physical checks, and electronic postings based on the “default payment type” from the vendor. All disbursements regardless of type are numbered automatically with a disbursement number (Reference Number). When a disbursement is posted, the purchase order is no longer “filled” and has an updated status of “paid”.
Users have the ability to create Disbursements through the Payables interface.
Create Disbursements
Please refer to the Payables chapter for more information on creating disbursements.
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The disbursements grid allows you to search for existing disbursements by clicking in the filter row in the grid columns and entering in the desired information. Click on 
to generate a quick report based on what you filtered. Click on any row of the search results to see a summary view of the record. Click on beside a disbursement to see the full details. The Advanced Search can be utilized by clicking on the
in the upper right side of the grid.
Show Printable Disbursements
The disbursements grid allows you to reduce the list to only outstanding disbursements that have no check number assigned yet.
- Click the
Generate Print File
This option is used to assign a check number and create a print file for outstanding disbursements. You can assign check numbers to both electronic and check type disbursements. Disbursements that have already been printed will have a printable status of false on the grid.
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- From the Transaction menu select "Disbursements"
- Click on
- Select the format
- Choose the extracted file from the bank.
- Click on
to upload the reconciled check status on the system as well as record the reconciled date.
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To determine if any items on the voided check were paid on another disbursement, you can view the Voided disbursement to see if this field is checkmarked
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- From the Transaction menu, select "Disbursements".
- Search for the disbursement(s) to be UnVoided and click in the
beside the desired disbursement(s). - Click on
. - Click on Confirm to Unvoid the selected disbursement or Cancel to return to the grid.
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