USAS-R Releases

Bug Fixes

• PO Refresh utility was corrected to properly update the invoiceable flag on POs 
  • Utilities > Purchase Order Refresh
  • Only available to Admin users
    
• Account change corrected to properly cope with PO item quantity = 0.00
  • Suggested to avoid POs with 0.00 Quantity
  • The PO Item amount is calculated Quantity X Unit Price so if it should be zero, enter Quantity = 1.0 and Unit Price = 0
  • Jira Issue USASR-4463 to add an optional rule for a warning/error if 0.00 is entered for the quantity
• Audit report corrected to prevent returning a null id which resulted in a null pointer exception and prevented the report from generating.
• Find and fix memory leaks that contributed to a degradation in performance over time.
• Corrected a bug that introduced a performance problem for the Account UIs and account based reports.

...

• Reports:
  • Leased Asset Listing report was corrected to properly apply the status & lease type user parameters if selected.
  • The following reports were not properly applying the Exclude Id parameter.  The reports have been corrected to exclude the selected Entity Ids when generated.
    • Fixed Asset By Source
    • Schedule of Change in Fixed Assets 
    • Schedule of Change in Depreciation 
  • Fixed Asset By Source:
    • Updated the Acquisition view to allow modifying the account code regardless of acquisition date.  Once the account codes are updated the items will no longer show as INVALID on the Fixed Asset by Source Report.  If the account code remains unpopulated, those items will be included in the Acquisitions Prior to System Startup.
  • Schedule of Change in Fixed Assets:
    • The service that calculates the beginning balance values (for the new fiscal year when the prior fiscal year is closed) has been corrected to properly calculate the beginning balance.  The Schedule of Change in Fixed Assets report can be run to verify the beginning balance amounts.  If your district has invalid beginning balance amounts, they can reopen and close the prior fiscal year to correct those values.
      • if the beginning balance is equal to the original cost, no updates are made to the beginning balance
      • if there are no future acquisitions the beginning balance should equal the original cost
      • if future fiscal year acquisitions exist, the beginning balance for the current fiscal year is equal to the total of the "update original cost" acquisitions for the current fiscal year
  • Schedule of Change in Depreciation report
    • The beginning and continuing items columns were including future depreciation amounts.  If the fiscal year has been closed, the LTD depreciation amounts have been updated. However, if districts run the Schedule of Change in Depreciation report, it will include the updated LTD depreciation as well as the current year depreciation, causing it to appear inflated.  This has been corrected.
  • Schedule of Change in Fixed Asset and Schedule of Change in Depreciation reports
    • were excluding items that have been disposed of in future years. These items were being excluded when calculating depreciation as well as being excluded from the reports.  This has been corrected.
  • Book Value was updated to 
    • include only those items for the fiscal year the report is generated for, filtering out items with an acquisition date equal to null or acquisition date less than or equal to the stop date of the fiscal year the report is generated for
    • the report title was corrected to show the fiscal year the report was generated for
    • the Function column has been added to the report
    • sorting and subtotaling will now be based on user parameter selections, the report will no longer default to fund type and fund regardless of user selections
    • corrected the report to include unknown fund type items.  These items should be displaying in the "Undetermined" section of the Book Value report.
  • Book Value report has been corrected to properly display the values for the fiscal year the report was generated for.  Previously, if currently in 2023 but running the report for 2022, the report would display 2023 values.  This has been corrected.
    • Please Note:  If a fiscal year is reopened and disposition transactions are created for an item in the reopened fiscal year, the item's depreciation will not be correct.  When the fiscal year was closed depreciation was calculated for the item and an internal depreciation transaction was created.  When the fiscal year was reopened and the item was disposed of, the depreciation transaction is currently not removed, therefore depreciation is still calculated for the disposed of item when it should not be.  This is a specific use case when a prior year is reopened and an item is disposed of in the reopened fiscal year.  When generating the Book Value report, if you have items that fit this use case, you'll want to exclude the disposed of item status.
  • System>Configuration>Migration Migration Importer has been updated to remove any existing depreciation transactions for updated items. 
  • Import: Prevent disposition records (via disposition extract file) to not migrate if there it not an associated item record on file (have not been imported).  An error will be generated in the import log to indicate disposition items that were not imported due to items not being on file.  This is similar to how the acquisition and transfer importers are already working.

...