W2 Box | Explanation |
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a | Value in the Employee>SSN field. |
b | Value in the Organization>Federal Ein field |
c | Value in the Organization>Street 1, Street 2, City, State, Postal Code fields.
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e | Name as entered onEmployee>Legal Name>Last Name, First Name, Middle Name, Suffix fields. If blank, then Name>Last Name, First Name, Middle Name, Suffix fields. Legal Names fields always print first. |
f | Address as entered onEmployee>Address>Street 1, Street 2, City, State, Postal Code, Province (if applicable), Country (if applicable) |
1 | YTD Applicable Gross value on Payroll Item with Type = 001- Federal Tax |
2 | YTD Withholding value on Payroll Item with Type = 001 - Federal Tax |
3 | YTD Applicable Gross value on Payroll Item with Type = Social Security Tax Item |
4 | YTD Withholding value on Payroll Item with Type = Social Security Tax Item |
5 | YTD Applicable Gross value on Payroll Item with Type = Medicare Tax Item |
6 | YTD Withholding value on Payroll Item with Type = Medicare Tax Item |
10 | YTD Withholding value on the Payroll Item with Type>Dependent Care or Adjustments to the Federal Tax Payroll Item and the Type =Dependent Care |
12 | | C | Cost of life insurance over $50,000 | Taxable cost of group-term life insurance over $50,00. Total of payments processed using the Pay Type>Life Insurance Premium or Adjustments to the Federal Tax Payroll Item and the Type>Life Insurance Premium | | D | 401(k) amounts | Elective deferrals under a section 401(k) cash or deferred arrangement plan (including a SIMPLE 401(k) arrangement). YTD Withholding value(s) on all Payroll Item(s) with the Payroll Item Configuration>Annuity>Annuity Type = Type401K | | E | 403(b) | Elective deferrals under a section 403(b) salary reduction agreement. YTD Withholding value(s) on all Payroll Item(s) with the Payroll Item Configuration>Annuity>Annuity Type = Type403B | | F | 408(k) (6) | Elective deferrals under a section 408(k). YTD Withholding value(s) on all Payroll Item(s) with the Payroll Item Configuration>Annuity>Annuity Type = Type408K | | G | 457 | Elective deferrals and employer contributions (including non-elective deferrals) to any governmental or nongovernmental section 457(b) deferred compensation plan. YTD Withholding value(s) on all Payroll Item(s) with the Payroll Item Configuration>Annuity>Annuity Type = Type457 | | H | 501c (18) (d) | Elective deferrals under section 501(c)(18)(D) tax-exempt organization plan. YTD Withholding value(s) on all Payroll Item(s) with the Payroll Item Configuration>Annuity>Annuity Type = Type501C | | J | Non taxable sick pay | Nontaxable sick pay. Adjustments to the Federal Tax Payroll Item and the Type>Third Party Pay | | P | Excludable moving expenses | Excludable moving expense reimbursements paid directly to a member of the U.S. Armed Forces. Adjustments to the Federal Tax Payroll Item and the Type>Moving Expenses | | R | Employer contributions to an Archer MSA | Employer contributions to an Archer MSA. | | T | Adoption benefits | Adoption benefits. Total of payments processed using the Pay Type>Adoption Assistance or Adjustments to the Federal Tax Payroll Item and the Type>Adoption Assistance | | W | Employer contributions to Health Savings Accounts | Employee and employer contributions to a health savings account (HSA). YTD Withholding value and YTD Employer Amount on the Payroll Item(s) with the Payroll Item Configuration>HealthSavingsAccount and Annuity Type = Other | | AA | Designated Roth contributions to section 401(k) plan | Designated Roth contributions under a section 401(k) plan. YTD Withholding value(s) on all Payroll Item(s) with the Payroll Item Configuration>Regular>Designated Roth = ContributionsTo401K | | BB | Designated Roth contributions under section 403 (b) salary reduction agreements | Designated Roth contributions under a section 403(b) plan. YTD Withholding value(s) on all Payroll Item(s) with the Payroll Item Configuration>Regular>Designated Roth = ContributionsTo403B | | DD | Cost of employer-sponsored health coverage | Cost of employer-sponsored health coverage. YTD Withholding value and YTD Employer Amount on the Payroll Item(s) with the Payroll Item Configuration>Employer Health Coverage checkbox marked | | EE | Designated Roth contributions under a governmental section 457(b) plan | Designated Roth contributions under a governmental section 457(b) plan. YTD Withholding value(s) on all Payroll Item(s) with the Payroll Item Configuration>Regular>Designated Roth = ContributionsTo457B | | FF | Use this code to report the total amount of permitted benefits under a QSEHRA The maximum reimbursement for an eligible employee under a QSEHRA is $4,950 ($10,000 if it also provides reimbursements for family members), before indexing for Inflation. | Designated Roth contributions under a governmental section 457(b) plan. Applies to small businesses. |
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13 | Retirement plan - Based on the Payroll Item>Federal Tax>Pension Plan value. Automatically check the pension plan box based on retirement withholding If there is a value in the YTD Employer Amount or YTD Withholding amount on the 400 - SERS Payroll Item or the 450 - STRS Payroll Item, the checkbox will be marked. If there is not a value in the YTD Employer Amount or YTD Withholding amount on the 400 - SERS Payroll Item or the 450 - STRS Payroll Item, the checkbox will not be marked.
Yes, check the pension plan box No, never check the pension plan box
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14 | Core>Adjustments to the Federal Tax Payroll Item and the Type>Vehicle Lease, Core>Adjustments to the Federal Tax Payroll Item and the Type>Fringe Benefits, and/or any other specified Payroll Item codes selected when running W2 Reports>W2 Report and Submission>Include Fringe Benefits in Box 14? checkbox is marked and added in the Select Payroll Item Configurations section. |
15 | OH followed by the value in the Organization>State Ein field fieldfield. XX followed by the value in the Payroll Item Configuration>State Id field. |
16 | YTD Applicable Gross value on Payroll Item with Type = 002 - Ohio State Tax YTD Applicable Gross value on Payroll Item with Type = State Tax |
17 | YTD Withholding value on Payroll Item with Type = 002 - Ohio State Tax YTD Withholding value on Payroll Item with Type = State Tax |
18 | YTD Applicable Gross value for each Payroll Item with Type = City Tax |
19 | YTD Applicable Gross value on Payroll Item with Type = City Tax |
20 | Value in the Payroll Item Configuration>W2 Abbreviation field. |