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Do blackout dates appear on leave calendars?
Yes. Blackout dates appear on the Calendars if the Blackout date is enabled.
How do I restrict users from creating a leave request on a blackout day?
District must access System>Configuration>Leave Type Configuration, and check the ‘Disallow Blackout Date’ box for any specific leave types they want restricted. This will prevent an employee from creating a leave request for the specified leave type during a blackout period. A Blackout Date Exception pop up message will notify the user that the leave request is disallowed if attempting to create a leave request on a blackout date.
Does the Leave Manager get notified when a leave request is created on a blackout date?
Yes, if the blackout date’s ‘Notify Managers’ is marked, users with the leave manager role will be sent an email when a user creates a leave request on a blackout date.
If I have an existing leave request and a new blackout date is created that falls on the same date as my leave request, what happens to my request?
When the Leave Manager creates the blackout date, and the corresponding leave type is set to ‘disallow blackout dates’, a pop-up warning notification will be displayed to the creator of the Blackout Date stating there are existing leave requests that will be canceled once the blackout date is created. If the creator of the Blackout date proceeds, your leave request will be automatically updated to a canceled status and you will receive an email notifying you that your leave request has been updated due to the Blackout date. NOTE: It will only cancel leave requests with a status of initiated or approved. It will not cancel exported or rejected leave requests.
Email Notifications
NOTE: Email must be configured for a district in ESS in order to receive email notifications.
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What do the colors on the leave calendars signify?
The color coding indicates the status of the leave request. Click on the calendar item to view details of the leave request. The ‘leave request approval trail’ will display the current status of it.
Leave requests shaded blue signify initiated or in progress (aka outstanding)
Leave requests shaded green signify (fully) approved
Leave requests shaded red signify rejected or cancelled
Leave requests shaded soft black signify they are exported
Dates on the calendar shaded black signify district blackout dates
After filtering my calendar, it does not seem to save my settings? Why?
Correct, currently, when you use the ‘Filters’ on a calendar, it does not retain your settings once you exit leave calendars. ESSFB-87
Standard User has been assigned the Leave Calendar by Building role. Under Leave Calendars, the ‘District Leave Calendar’ is display but the calendar is blank. How can the user see the calendars for her building?
Currently, they will need to click on ‘Filters’ to select the desired building codes in order to display staff who have positions defined for that building. The staff leave requests for their building will then be displayed on the user’s ‘district leave’ calendar.
Standard User has been assigned the Leave Calendar by Department Code
Standard User has been assigned the Leave Calendar by District Building
Standard User has been assigned the Leave Calendar by Pay Group
Standard User has been assigned the Leave Calendar for District Staff
Is the leave type sub category included on the Leave Calendars? For example, SI is displayed for sick leave however the sub category (FI for family illness) is not.
Currently the sub category on leave request details do not appear on leave calendars.
What does the image below reference on a leave calendar?
It displays the name - Type of leave (PR for personal) and length of leave (i.e. 3 days)
Can I print a leave calendar?
Yes. Each calendar view contains a Print Calendar option.
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When setting up my columns on a grid, are my settings retained?
Currently only the User grid will retain grid settings (such as adding/removing columns or resequencing the column order.
How can a user request a change be made on their employee record?
How are blackout dates added in ESS and what is their effect in ESS?
How can I add announcements on the home screen?
What’s the advantage of filling out the user’s profile record?
If your district is configured to allow employees to consent to receiving their W2s digitally, the user must consent to a digital W2 in their Profile record.
Do I need to run USPS Data Sync periodically?
Can I track FBI/BCI checks in ESS?
Currently District Manager or Admin role can enter the existing Custom Date Code you have set up in USPS Core>Date Codes for FBI check into ESS via System>Date Codes. Please refer to the Date Codes chapter for more details on how to set it up. NOTE: ESS doesn’t have a way to notify users (via email, notification or at login) of an approaching Date Code deadline. This is a planned enhancement for CY2025. ESS-1295-Notification for Date Codes
If I update position information in USPS today, (i.e. changing building code or dept code on an employee's position), when will it reflect the updated position information in ESS?
The updated USPS information will sync with ESS upon user login. This not only includes position information, but also employee, compensation and leave balance information as well.
ESS also has a nightly scheduled sync job that will sync USPS leave balance and position information with ESS.