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USPS-Beginning of the Year Annuity/Regular Rate Changes
(Contacting your ITC may be required if Mass Change privileges are not allowed at the district level)
If rate changes are needed to Payroll Items before the first pay in 2022 Mass Change or Mass Load can be used to update the employee rate, employer rate or both amounts.
Mass Change-
- Select Payroll Item- Annuity Item or Regular Item
- Make sure that Rate and or Employer Rate are chosen under the More button
- Filter the data by Payroll Item- Code, Dates, etc to have the data needing to be changed appearing on the screen.
- Click on the Mass Change button.
- In Maintenance Mode-Click on the Import Definition button and import any or all of the following scripts:
- Under Load Definition choose the script you wish to use to make the rate change.
- Update the “New Value” to the new rate amount.
- Click the Execution Mode option.
- Repeat if necessary for Employer Rate if setup as a different Payroll Item.
Note- Always remember to filter the data before every Mass Change process
Mass Load-
- Select Payroll Item- Annuity Item or Regular Item
- Make sure that Configuration Code, Employee Number, Position Number, Rate and or Employer Rate are chosen under the More option. First Name and Last Name can also be included for easier recognition on the records.
- Using Payroll Item filter the data by Code.
- Click on the Report button to create a report of the Payroll Item you are needing to update, choosing the Excel Field Names format
- Make Rate and or Employer Rate changes on the file.
- Save the file with the changes to a csv formatted file.
- Go to Utilities/Mass Load
- Choose your file
- Choose Importable Entities-Payroll Item
- Click Load
Note- The import file can contain multiple payroll items and employees in one import. Example-- you are changing multiple annuity record rates (codes 542, 543, 544) all of this data can be included on one file.
Preparing for 1099s
Useful links:
Dependent Care Exclusion Change-
There has been a one year increase in the exclusion for employer-provided dependent care benefits . The change is from $5000.00 to $10,500.00 for the 2021 taxable year under the American Rescue Plan Act.
Deceased Employee Information-
If you made the payment in the same year the employee died and the employee was paying into Social Security and Medicare you must withhold Social Security and Medicare taxes on the final payment. Report the payment on the employee’s Form W-2 only as Social Security and Medicare wages to ensure proper Social Security and Medicare credit is received.
If you made the payment in the same year the employee died and the employee was paying into Medicare you must withhold Medicare taxes on the final payment. Report the payment on the employee’s Form W-2 only as Medicare wages to ensure proper Medicare credit is received.
If you made the payment after the year of death, do not report it on Form W-2, and do not withhold Social Security and Medicare taxes.
Whether the payment is made in the year of death or after the year of death, you also must report it in Box 3 of Form 1099-MISC, Miscellaneous Income, for the payment to the estate or beneficiary. Use the name and taxpayer identification number (TIN) of the payment recipient on Form 1099-MISC
See Deceased Employee Final Payment document for complete details pertaining to the payment for a deceased employee.
REDESIGN STATUS | |
|---|---|
525 Sites Live on Redesign | 196 Total Wave 7 Sites |
17 Participating ITCs | 543 Total Districts Participating |
Please view the Current List of Districts & Status to see a comprehensive list of school districts along with their ITC, implementation status and the wave they are scheduled to migrate from Classic to Redesign.
The following terminology is used to determine where in the implementation process the entity is currently at:
Implementing: The ITC is running test imports and balancing reports on the entity. The district and ITC are working to schedule dates to begin dual processing and go live.
Paralleling: The entity is inputting all production transactions into both Classic and Redesign.
Live: The entity is using Redesign for production processing; no parallel processing is being performed; Classic is available in 'read-only' mode.
