Subscribe to the SSDT Newsletter by clicking here.  Your email will be added to a distribution list.             

Wave Status Update

It's hard to believe that we are officially in Wave 8 of our migration!  Waves 6 and 7 were our biggest waves and I can't thank ITC staff and districts enough for their hard work in migrating over 300 districts within the past year alone!  Such a huge accomplishment.  We are on the downhill slide, I promise, with the remaining districts scheduled in waves 8 and 9.  As ODE stated, wave 10 is to be used for emergency migrations only so we appreciate everyone's flexibility in making this happen. Our Classic software will retire in December 2022 meaning we will no longer support it nor will districts be able to process a payroll for calendar year 2023.  If you are still undecided on the Redesign or not sure which wave or when you are scheduled to migrate, please contact your ITC for further assistance. 

Wave 8 will prove to be very exciting with major new enhancements unfolding.  The Inventory application, a separate brand spanking new application, will make its production debut mid-August. (Beta release is projected for Friday, July 23rd). We have been testing, and testing (and did I say testing?) the application and I have to tell you, it's sweet!  For those loyal EIS users (wait, is there such a thing?), I think we will quickly win you over with how easy, clean and fluid the redesigned application is.  As if a new application isn't enough, the implementation of workflows within the USPS-R and USAS-R applications is right around the corner! We plan on officially releasing the production version September 22nd (with a beta release scheduled for August).  The initial release of workflows will include requisition approval in USAS-R and employee onboarding in USPS-R. 

SSDT will be presenting (in person!) both the Inventory application and Workflow system at the OEDSA conference this fall.  The conference will be held at a new venue this year (Hilton Polaris Columbus) and is scheduled for September 15th - 17th.  We're so looking forward to seeing you all again and being able to share the latest features and enhancements of state software!

It is Here! Posting a Voided or Unvoided Payment from USPS-R to USAS-R

The capability of posting a voided or unvoided payment from USPS-R to USAS-R is now available making it so much easier to make updates in both applications. After you have Voided a payroll payment in the Payments screen you will want to go to the USAS Integration tab and choose Payment Void/Unvoid Submission. Here you can see the Type (which would be Void Payment), Payment Number, Employee Last Name, Employee First Name, Employee Number, Posted to USAS (status), Timestamp for Void or Unvoid, and the USAS Posting Status:

You will click on the tab. When you do this you will get a USAS Payment Void/Unvoid Submission-Detail screen that will show you the Employee First Name, Employee Last Name, Employee Number, Payment Number, Timestamp For Void or Unvoid, Type, Username of the employee processing the void and the Payment Total Gross.

You will also see the Account Description, Account Code and the Amount you are processing the Void for.

After you verify this is the correct information you will want to click on the tab.

You will get a verification that the submission was sent to USAS successfully

You can return to the USAS Payment Void/Unvoid Submission screen by clicking on the  tab.

Here you can see that the USAS Posting Status has been changed to Pending

The same process would be followed for an Unvoided Payment as well.

After you have Unvoided a payroll payment in the Payments screen you will want to go to the USAS Integration tab and choose Payment Void/Unvoid Submission. Here you can see the Type (Unvoid Payment), Payment Number, Employee Last Name, Employee First Name, Employee Number, Posted to USAS (status), Timestamp for Void or Unvoid, and the USAS Posting Status:

You will click on the    tab. When you do this you will get a USAS Payment Void/Unvoid Submission-Detail screen that will show you the Employee First Name, Employee Last Name, Employee Number, Payment Number, Timestamp For Void or Unvoid, Type, Username of the employee processing the void and the Payment Total Gross.

You will also see the Account Description, Account Code and the Amount you are processing the Unvoid for.

After you verify this is the correct information you will want to click on the  tab.

You will get a verification that the submission was sent to USAS successfully

You can return to the USAS Payment Void/Unvoid Submission screen by clicking on the   tab.

Here you can see that the USAS Posting Status has been changed to Pending

When the Void/Unvoid  file has  been Submitted to USAS-R via USAS Integration>Payment Void/Unvoid Submission. a pending transaction will show in USAS-R under Transaction>Pending File.  

When USPS-R submits a Void to USAS, the USAS-R user will have a choice to Validate for any Warning/Error messages as well as to Post or Reject the pending transaction.  If the USAS-R user Posts the Void, the user can choose the Transaction Date and a Receipt will be generated reversing the original expenditure entry by processing a Reduction of Expenditure.  The Amount Expended will be reduced on the account.   If the USAS-R user Rejects the Void, the user can enter a Rejection Reason and the file is returned to USPS-R without affecting the expenditure accounts. 

When USPS-R submits an Unvoid to USAS, the USAS-R user will again have a choice to Validate for any Warning/Error messages as well as to Post or Reject the pending Unvoid transaction.  If the USAS-R user Posts the Unvoid, the user can choose a Transaction Date and a disbursement will be generated increasing the Amount Expended on the account.    If the USAS-R user Rejects the Unvoid, the user can enter the Rejection Reason and the file is returned to USPS-R without affecting the expenditure accounts.  

If the Void/Unvoid file is Resubmitted to USAS-R, the USPS-R user will be informed that the Payment has already been submitted and require a Confirmation of OK to continue.