The EMIS Employee Report list employees that are set to report to EMIS and will be included when the data collector is ran.  If any data related errors occur for an employee, there will be an error message on the reporting stating: "ERROR: This employee will not be reported to EMIS. An error occurred while gathering EMIS data. Please contact your ITC."  This is the only error that is created.  This is the result of invalid data existing somewhere on the Employee Screen.  We do not validate each field individually, but just catch any exception encountered when converting the data for EMIS.

• Criteria for Employee to be included on EMIS Employee Report
  • Employee must be set to report to EMIS and not be archived
    

The EMIS Position Report list Positions/Compensations that are set to report to EMIS and will be included when the data collector is ran. If any data related errors occur for a position/compensation, there will be an error message on the reporting stating: "ERROR: This position will not be reported to EMIS. An error occurred while gathering EMIS data. Please contact your ITC." This is the only error you will see. This is the result of invalid data existing somewhere on the position/compensation. We do not validate each field individually, but rather just catch any exception encountered when converting the data for EMIS. 

• Criteria for employee to be included on EMIS Position Report
  • The employee, position, and compensation must all be marked as reportable to EMIS and the employee and compensation can not be archived. If this is all true, then the compensation date range must overlap the current EMIS fiscal year date range. The EMIS fiscal year date range is determined based upon the fiscal year that is on the EMIS Reporting Configuration. If FY on the config is set to 2020, for example, then the EMIS FY date range is July 1, 2019 through June 30, 2020. If the position record has a separation date, then if that separation date falls within the prior EMIS fiscal year, then the compensation will be included. In the example above with EMIS FY set to 2020, the prior year fiscal date range would be July 1, 2018 through June 30, 2019. If this criteria is met, then the compensation will be on the position report.

The position number that you see on the report can vary based upon whether an EMIS data collection has been performed on your data set or not.  When a collection is done, a local contract code is assigned to any compensations that will be reported.  For EMIS reporting purposes, each compensation is converted to a 'Position'.  There may be multiple compensations reported for a given position.  The local contract code is what uniquely identifies the compensation.  If a collection has been run, then the position number on the report will show something like 1a as the Position # / Local Contract Code.  This local contract code is also displayed when viewing the compensation on the compensation screen.  If an EMIS data collection has not been performed on your data set, then you will simply see the position number on the report.  We do NOT assigned local contract codes when running the report, so if one does not exist, we will provide the job number.

Field Definitions:

Sort By

• Employee Number
• Employee Name

Report Format

• PDF (download)
• Comma Separated Values
• Excel

Click on  to create Employee Report

or

Click on  to create the Position Report

Example of EMIS Employee Reports  

There is only 1 error that will appear on the report to let them know that this employee will NOT be reported to EMIS:

ERROR:  This employee will not be reported to EMIS.  An error occurred while gathering EMIS data.  Please contact your ITC.

The district will need to contact their ITC to let SSDT know.   The SSDT will use the SYSTEM/MONITOR/APP Log, to find out which line the error was showing and be able to tell the district what field was causing the error.

Example EMIS Employee Report with Errors

Example of EMIS Position Report

There is only 1 error that will appear on the report to let them know that this employee will NOT be reported to EMIS:

ERROR:  This Position/compensation will not be reported to EMIS.  An error occurred while gathering EMIS data.  Please contact your ITC.

The district will need to contact their ITC to let SSDT know.   The SSDT will use the SYSTEM/MONITOR/APP Log, to find out which line the error was showing and be able to tell the district what field was causing the error.

Example of EMIS Position Report with errors:

EMIS Calculating of Days for Reporting purposes

How the Data collector counts Absence Days

Attendance Days from work days and makeup days that are on the calendar as well as any attendance entries.  The days from the calendar and the attendance entries will use the Compensation Calendar Date range to determine if a day should be counted.  We also add in any adjustments of EMIS Attendance.  The attendance days are also reduced if the employee has an absence for a given date that we found on the calendar or on an attendance record.  For example, if we find a work day on 8-6-21 on the calendar, but we also find an absence of 1 day on 8-6-21, then the day count for 8-6-21 is 0.

Absence Days equal the absences and any adjustments of EMIS absences that fall within the EMIS FY.  The compensation that is assigned to the absence must have a Calendar Date range that includes the absence date.  Many times this is what causes the absence count to be low.  Either the calendar date range doesn't include the absence date, or the district selected the wrong compensation in Attendance, with a calendar date range that does not include the absence date.

Absence Days - Long Term Illness Days counts the Absence days that are 15 "Consecutive Days" and uses the Calendar Start and Stop date of the compensation being paid.  If employee had a mid year contract change, make sure to look at both, to get the full count of days.