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Employee Self Service Import from Kiosk

Employee Self Service Import from Kiosk

To help ITC’s / Districts with the conversion from Kiosk to Employee Self Service multiple CSV loaders have been created. There is a required load order and each step will provide any extra necessary details.

 

Before you begin the import process, please make sure the Employee Self Service application is connected to USPS and Workflows. You can verify the connections under the system menu in Employee Self Service.

If your district did not use leave requests in Kiosk nor do they plan to use them in ESS, you may skip step 2 (Leave Type Configuration) and steps 7-11 below (includes Groups, Group Members, Sub Categories, Workflows and Workflow Levels).

Import Process

The outline of the import process is as follows.

  1. Import Kiosk District Configuration

  2. Import Kiosk Leave Type Configuration

  3. Import Kiosk Users

  4. Import Kiosk User Time Preferences

  5. Sync Position Data

  6. Sync Leave Balance Data

  7. Import Kiosk Leave Request Groups

  8. Import Kiosk Leave Request Group Members

  9. Import Kiosk Sub Categories

  10. Import Kiosk Leave Request Workflows

  11. Import Kiosk Leave Request Workflow Levels

  12. Import Kiosk URL’s

For any of following Import processes you perform via the System>Kiosk Load option in ESS, please review any error messages generated from each import as well as the error file generated. Please fix the errors on the generated error file (not the original CSV) and import the updated error file to fix the errors. Repeat until all errors have been resolved. For any errors that aren’t resolved, please create a ticket to the SSDT.

We also strongly recommend to review the converted data in ESS after import to ensure all data is reflected correctly in ESS.

1. Import Kiosk District Config

The file for Kiosk District should be in the form of IRN_KIOSK_DISTRICTS.csv

This file will load the Organization data and the majority of Kiosk District Configuration options.

Navigate to System / Kiosk Load, upload the file and select Kiosk District

Headers Required

  • IRN

  • DISTRICT_NAME

  • ADDRESS

  • CITY

  • STATE

  • ZIP

  • COUNTY

  • LEAVE_EXPENSE_FLAGS

  • LEAVE_TYPE_DISPLAY_FLAGS

  • KIOSK_FUNCTIONALITY_FLAGS

  • PROFILE_DISPLAY_FLAGS

  • MILEAGE_RATE

  • JOB_STATUS_DISPLAY_FLAGS

  • POSITION_DETAILS_FLAGS

  • HOURLY_LEAVE_INCREMENT

  • DAILY_LEAVE_INCREMENT

  • SUB_NEEDED_APPOINTMENTTYPE

  • PASSWORD_EXP_DAYS

  • MILEAGE_RATE_CLASSIFIED

  • USER_EXPIRATION

  • AESOP_INTEGRATION

  • ABSENCE_WARNING_THRESHOLD

  • LEAVE_BALANCE_FLAGS

2. Import Kiosk Leave Type Configuration

The file for Kiosk Leave Type Configuration should be in the form of IRN_KIOSK_ABSENCE_CATEGORIES_ATTR.csv

Once this import has been completed, you can find the results in the Leave Type Configuration found in the System menu

Navigate to System / Kiosk Load, upload the file and select Kiosk Leave Type Configurations

Headers Required

  • ABS_NUM

  • ABS_REASON_REQUIRED

  • ABS_SUBSTITUTE_NEEDED

  • ABS_INCLUDE_EXPENSE

  • SUB_CATEGORY_REQUIRED

  • DISALLOW_BLACKOUT

  • CANCELLATION_REASON

  • ADD_TO_LEAVE_BALANCES_CONTROL

3. Import Kiosk Users

The file for Kiosk Users should be in the form of IRN_KIOSK_USERS.csv