Volume 5 Issue 4 - March 2022

Owned by Michelle Drewes
Last updated: Mar 17, 2022Version comment
5 min read
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Job Calendars


It's that time of year already....time to start thinking about next school year!  If your 22- 23 school calendar has been approved, you can begin building your job calendars at any time.   

Creating Job Calendars Using the Copy Option

The quickest means to create job calendars for the upcoming school year is to use the Copy option.  In order to use this feature, one type of calendar should be created.  This should be your most common job calendar - for example, the teachers.   

  • To create the new job calendars go to Core>Job Calendars and edit the calendar type.  

  • Using the Start Date and End Date fields, enter the date range for the calendars wanting to be added.  Indicate whether weekends should or should not be included when the calendars are created by using the 'Include Weekends' checkbox.  Click Mass Update.

  • Once the days are added, a quick check of the days added can be made by using the job calendar grid.  

  • If changes are needed, use the << or >> to move to the correct calendar month and year.  

  • Right click on the day needed to be changed and select the appropriate type of day from the drop down.

  • Using the Copy option, other job calendars can now be created.  

  • In the Copy From, select the calendar type just created.  Enter the range of dates wanting to be created in the Start Date and End Date.  Lastly, move all job calendar types wanting to be created to the Selected side.  Click Copy.

  • Repeat the process outlined above using the job calendar grid to verify the calendar is created correctly and make any changes if necessary.

Job Calendar Report

The Job Calendar Report is a canned report that can be found under Reports>Job Calendar Report.  It can be run for a specific date range and all or specific job calendar types.  The Job Calendar has recently been enhanced to include the following:

  • the ability to print the report portrait or landscape
  • the ability to print mid-month
  • allow the ability to print a full year calendar on one page
  • and the option to add an outline to the job calendar report.  

  • Example of a Job Calendar Report- Without Calendar Outline:

  • Example of a Job Calendar Report - With Calendar Outline:


Useful links:



Did You Know?

Active Directory available for Inventory

A 'Configuration' option has been added under the System menu allowing the enabling of external authentication (active directory service) in Inventory.  Once this has been enabled, a user's account in SYSTEM>User must have the 'external authentication' box checked in order to use active directory.





REDESIGN STATUS

709

Sites Live on Redesign

113

Total Wave 9 Sites

17

Participating ITCs

766

Total Districts Participating


Please view the Current List of Districts & Status to see a comprehensive list of school districts along with their ITC, implementation status and the wave they are scheduled to migrate from Classic to Redesign.

The following terminology is used to determine where in the implementation process the entity is currently at:

  • Implementing: The ITC is running test imports and balancing reports on the entity.  The district and ITC are working to schedule dates to begin dual processing and go live.

  • Paralleling: The entity is inputting all production transactions into both Classic and Redesign.

  • Live: The entity is using Redesign for production processing; no parallel processing is being performed;  Classic is available in 'read-only' mode.


Did You Know?

If you would like to make adjustments to current year expendable figures via Budget Scenarios, SSDT has a step-by-step guide available to walk you through it.  Listed below are a couple of other helpful tips.   

Regenerate Budgeting Sheets

Within a budgeting scenario, each budget sheet contains a Regenerate option image2020-4-2_20-0-43.png allowing you to make updates to your existing sheet.  It will open a window where changes to the properties or filters can be made and applied. For example, you created an adjustments only scenario, with a 'General' spreadsheet containing all 001 expenditure accounts and realized it should have only contained 001 24xx accounts, use image2020-4-2_20-0-43.png  to update the filter and save your changes.  It will override the previous sheets settings, including only 001 24xx accounts and any existing proposed amounts will be removed.


Entering Adjustments

You can enter your updated expendable amounts on the updated budget sheets by using the ensuring the column header states PA-2022.  The amount entered should be the new expendable amount. You can also the budget sheet into EXCEL, enter the new figures and back into the scenario.

Once promoted, the new amount will appear in the proposed amounts grid

When applying and selecting 'Adjustment' type, the system will calculate the difference between the current expendable and the amount displayed in the proposed budgets grid and will create an adjustment for the difference. In our example, if the current expendable is $27,500 but the new expendable is $28,500, a positive $1,000 will be added to the FY and Month adjustment fields on the account.  The initial budget will not be affected.