Volume 7 Issue 11 - November 2024

Owned by Michelle Drewes
Last updated: Dec 05, 2024
6 min read

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Role Functionality in ESS

ESS user accounts can be assigned multiple roles. Below is a guide to the more popular ESS roles and their corresponding menu options. Additionally, the Video Spotlight area of the newsletter includes short recordings that demonstrate each role in action, helping users better understand the features and functionalities available in the application within their ESS role(s).

Depending on what your district has configured in their ESS application, some of the menu options noted below (with an asterisk *) may not be available.

User

Every user in ESS is granted the ‘User’ role by default. Listed below are the menu options available:

  1. Home

    1. User Profile: ESS user specific information including roles assigned, default start/end leave time, ability to opt out of emails, etc.

    2. Forgot Password: user may reset a forgotten password.

    3. *View Announcements: ability to view announcements posted to the ESS Announcement panel.

    4. View Custom Links: ability to view custom links posted to the ESS Custom Links panel.

  2. Employee Profile: Displays the employee’s biographical data from USPS.

    1. *Create New Data Change Request

  3. Position Details: Displays the employee’s position data from USPS.

  4. *View/Print Payslip: Displays the employee’s payslip information from USPS.

  5. *View/Print W2: Displays the employee’s W2s from USPS.

  6. Leave Information: Displays the employee’s leave balances from USPS.

  7. *Leave Requests: menu available to create new leave requests and view existing leave requests.

    1. Create Leave Request

    2. My Leave Requests

  8. *My Leave Calendar; displays the employee’s leave requests via calendar format.

  9. *My Timesheets: If the employee is a timesheet employee, allows employee to create new timesheets or view existing timesheets.

  10. Help: includes current information on application version and links to the ESS documentation.

Approver

Along with the User role options above, the following role(s) may be assigned to an approver in the district.

Leave Request Approver Role

  • Access via Home screen’s Pending Workflow Tasks grid - the Leave Request Approval area - in order to view/approve/reject their staff’s leave requests.

  • Access to the