Did You Know?

Getting Ready for FYE - Options for Closing Purchase Orders

If you have purchase orders that will no longer be needed or used, you may want to close these purchase orders so that the account encumbrances are not carried forward into FY2025. Depending on the Rules of your district, there are different options to close purchase orders.

Users may create an AP Invoice in the current/open posting period to cancel the remaining encumbrance amounts. Select PO item(s) and select Cancel_Full for Item Status.
Open purchase orders that have never been invoiced may also be Amended. By Amending the PO, the user may cancel the PO line item(s) by clicking on the Cancel button and selecting a date in an Open posting period.
The user also may have the option to change the Status on a previously paid AP Invoice if the last partially paid invoice is dated in an open posting period, or if the posting period can be reopened per district rules. To do this, locate the last partially paid invoice by sorting the AP Invoice grid, viewing that Invoice and clicking to update the Status from Partial to Full.

Browser not supported