Claimed by Other IRNs

Owned by Wendy Root
Last updated: Jul 26, 2024
3 min read

When the Claimed by Other IRNs option is selected from the navigation bar drop down, a summary list of the students enrolled at my district that have been claimed by another IRN (district) for enrollment, is displayed.  The records included in the list are based on the selected LEA and year.  The summary listing may be refined by using various query options.   By clicking on the student name or SSID, the user can see the full details surrounding that claim as made by the other district.

Find/Export

The LEA will have the ability to find students I have enrolled,claimed by another IRN based on several options.   The student name, SSID, claim and enrollment date ranges, enrollment reported, claimed by IRN, and canceled claims.   The user can select combinations of options.   When doing so, if the Clear is not used, when the user returns to the same screen, their last used selection option will be populated as the default.   The Clear option may be used to reset the selections to the default values.

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The find by Claim Date Between requires a range of claim dates be entered.   If the To date is left blank, 6/30 of the school year selected will be used. 

The find by Enrollment Date Between requires a range of enrollment dates be entered.   If the To date is left blank, 6/30 of the school year selected will be used.  

The find by Actual Enrollment Rptd selection allows the district to view whether the LEA that claimed the student has reported them in Student Cross Reference (SCR).  If the student has been reported, conflicts may be generated in SCR.

  • Reported

  • Not Reported

Claimed By selections will include a listing of all LEAs who have claimed any student enrolled at your district, for enrollment at their district.   By selecting a single district IRN from this drop down one sees a sub-set of students.

The Claim Canceled check box allows the district to select only the canceled claims.   Leaving the check box empty will display all claims regardless of status.   Any canceled will display with a strike thru.

Selecting the Clear link resets the query filters to empty/default values.

The query box is collapsible using the icon in the lower left corner of the query box.  The icon acts as a toggle allowing you to collapse and expand the query box as desired.

 

Export

Using the Export button, the user has the ability to export full details for each student claim included in the current selections (Find selections).  From the File Output Format drop down, select TAB delimited or comma separated (CSV) format.  The resulting file may be saved and imported into a spreadsheet.

Claimed by Other IRNs Summary Listing

Students will be listed in a summary format by SSID, which is the default sort.    Districts have the ability to sort by SSID, name, projected or actual enrollment date as well as by claim date. 

The Projected enrollment column represents the date the claimed by district believes the student will be enrolling at their district.  This date was entered by that entity during the claim.   The Actual Enrollment date is the admission date the claimed By district reported through the Student Cross Reference (SCR) Collection.   If the Actual Enrollment date is blank, this student has not been reported through SCR. 

If a student is listed multiple times, this would indicate multiple districts have claimed a student your district has currently enrolled.

A student showing with Strike-thru, indicates the Claimed By district has canceled the claim they had placed on this student.

Clicking on student name or SSID will display the full details of the claim.

 

Claimed by Other IRNs Detail Screen

The detail screen shows the complete details regarding the claimed enrollment for the selected student.