Single Student

Owned by Former user (Deleted)
Last updated: Nov 01, 2023 by Kyle Miller
3 min read

When the Single Student option is selected from the Records drop down, a summary listing will be provided that includes all of the available students based on the selected LEA and year.  The summary listing may be refined by using various query options.  By clicking on the SSID link from the listing, enrollment history and other applicable information about the student may be viewed.  The user can select combinations of options.  When doing so, if the Clear is not used, when the user returns to the same screen, their last used selection options will be populated as the default.  The Clear option may be used to reset the selections to their default values.

Summary Listing

Students will be listed in a summary format ordered by SSID by default.  Columns in the grid whose headings are blue and contain the up & down icon    are sortable.  The column heading acts as a toggle allowing the data to be sorted in ascending or descending order by repeatedly clicking on the column heading.

Clicking on the SSID link will list the detail for the SSID for each year on record.

If the person icon appears in the claims column, this indicates the student was claimed thru the Student Claiming Module (SCM) but has not been reported through an EMIS Data Collector Student Cross Reference submission. 

 

Find



Districts will have the ability to use the various find options.   The find selections from the primary Records screen are all at the student level.  The query options are

  • Last name

  • First Name

  • SSID

  • Gender

  • Admitted Since

  • Only students with Special Education data

  • Only students with Assessment data

Using the Clear link resets all of the query filters to empty/default values.

When selecting the Admitted Since, a date value may be manually entered into the input box or by clicking on the calendar icon and using a date picker.  The date picker function varies depending on the browser being used.   The selection of records will be any student with an educating record on or after the date entered.

If a record submitted for a student becomes inactive, possibly due to an 81 EMIS withdrawn reason, these inactive records will not be available to the district for viewing.

The find box is collapsible/expandable by clicking on the +/- to the left of the Find/Filter heading.  

If a user account has access to more than one district, select the district from the drop down in the navigation bar. For historical purposes, districts that are closed may be included in the drop down.

Users will want to select the year of the data they wish to view from the drop down in the navigation bar.

Export

Using the Export button, the user has the ability to export all data for the students included in the current Find (query) selections.  From the File Output Format drop down, select TAB delimited or comma separated (CSV) format. The resulting output file may be saved and imported into a spreadsheet.  When importing a TAB delimited or CSV file into a spreadsheet, be certain to select the appropriate delimiter.

 

Tabs Within Single Student

After clicking on an SSID from the summary listing, the user will be taken to a tabbed area.  The tabs available are based upon data available for the student and the users access to the data.  The active tab displayed will be dependent upon the last one visited by the user.  If the selected student does not have data for the last visited tab, the History tab will be displayed by default.  The History tab applies to all students.