LEA Agreements

Owned by Former user (Deleted)
Last updated: Aug 28, 2024 by Wendy Root
3 min read

CCP Agreements - LEA View 

Information pertaining to the agreement between the LEA and HEI may be found and reviewed from Agreements menu option under CCP on the main navigation bar.  The records appearing in the Summary view may be filtered using the following options:

The user can select combinations of options.  When doing so, if the Clear is not used, when the user returns to the same screen, their last used selection options will be populated as the default.  The Clear option may be used to reset the selections to their default values.

Reported By - Each HEI that reports an agreement with your LEA will appear in this drop-down list.  Leaving the selection blank allows all Agreements to be displayed.

Status

  • Blank - all Agreements regardless of status

  • Unreviewed - agreements that have not been reviewed by the contracting LEA

  • Approved - agreements that have been approved by the contracting LEA

  • Rejected - agreements that were reviewed and rejected by the contracting LEA

  • DEW Aged out - agreements that have had no activity and are over 45 days old

Find by Term uses the course term submitted by the Higher Ed Institution

  • AU - Autumn/Fall

  • WI - Winter

  • SP - Spring

  • SM - Summer

Active Only check box.  This allows a district to eliminate the records which are no longer active from the summary listing.  Inactive agreements are agreements that may have been reported in error previously or have been replaced with more accurate data. 

Selecting the Clear link resets the query filters to empty/default values.

The query box is collapsible using the icon in the lower left corner of the query box.  The icon acts as a toggle allowing you to collapse and expand the query box as desired.

Export

Using the Export button, the user has the ability to export Agreement data for the agreements included in the current query selections.  Using the File Output Format drop down, select TAB delimited or comma separated (CSV) format.  The resulting file may be saved and imported into a spreadsheet.

 

Summary Listing

Inactive records will be displayed with a strike-thru and are not taken into consideration.

A district may see more than one agreement with a particular HEI depending upon the delivery method of the various courses it's students are taking.

 

 

Clicking on the Higher Ed Agency hyperlink from the Summary view will bring up a popup window showing the full details on the Agreement.

The user may print the agreement details by clicking on the Printer icon in the upper left corner.

Review

The LEA will review the Agreement by clicking on the "Review Agreement" button.  Clicking on this button will take the user to a new screen where they may approve or reject the agreement.  If rejecting the agreement, a reason for the rejection must be entered in the "Comment" area of the form.

The agreement is either approved or rejected.  The HEI may continue to submit Agreement data until the Agreement between the two entities is approved.   

Aging Out

Agreements will age out based upon the latter of the last modified date or the term aging start date.  Each term has a specific aging date as follows

  • Summer - September 1

  • Fall - September 1

  • Winter - December 1

  • Spring - February 1

If the agreement has not been modified, approved or rejected in 45 days, the agreement will be automatically aged out and considered approved for funding.