Review Students

For users with the appropriate OEDS access, there will be a Review Students option from the CNDC drop down menu of the navigation bar.  

CNDC Not Open For Your District

Districts will not be able to access their FY26 data until their FY26 enrollment data has been submitted to EMIS or uploaded and benefit data has been received and processed from either Medicaid Ohio or ODJFS. For all district types, this condition means CNDC for your selected school year is not open and you won't be able to view enrollments even if submitted or uploaded. If a district tries to access CNDC before both parts needed to complete matches are in place, an alert will be issued in a pop-up box indicating their CNDC school year is not yet open, with the option of returning to the home page.

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For non-public districts, the alert will include the option to return to the Home Page or to go to the Upload student option. These non-pubs should choose the option best suited for where the district is at in their school year preparation.

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Not an Active NSLP Participant

Only entities that are/were active National School Lunch Program participants for the selected school year will be able to access the various CNDC menu options. If the selected entity was not an active NSLP participant for the selected school year and the user attempts to access the Review Students option, the following popup alert will be shown.

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If the user attempts to access either the Upload or Vendor Configuration option for an entity and/or year in which the entity is not an NSLP participant, the user will be taken to the Landing Page without an alert being shown.

Find/Export

Districts will have the ability to use the various Find options.   By default, Free and Reduced Meals is selected in the Benefit Level search entry displaying only records that have matched benefits that qualify for a free or reduced benefit.  You can clear this selection to display all records, including those without a matching benefit.  The user can select combinations of options.  When doing so, if the Clear is not used, when the user returns to the same screen, their last used selection options will be populated as the default.  The Clear option may be used to clear all of the selection options, with the exception of the Benefit Level.  Benefit Level will be set back to the default value of Free and Reduced Meals when the Clear option is used. 

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Grade will allow the students to be filtered based on a grade range, or a single grade, by entering values in both the From and To fields.  If a value is only selected for one of the From/To drop downs, it will be treated as a single grade selection.  The values for the grade selection are PS (Preschool) through 12+. 

By default, the Benefit Level selection is set to Free and Reduced meals.  The user may update this selection at their discretion.  The following options are available:

• Free and Reduced Meals - students that have qualified/matched for a Free or Reduced meal benefit.  If the Clear function is used, the Benefit Level filter will be reset to this option.

• Free Meal - students that have qualified/matched for a Free meal benefit.

• Reduced Meal - students that have qualified/matched for a Reduced meal benefit

• No Benefit - students that have a potential match or no potential matches and/or eligibility qualifications

Qualified By

• Data Match - there was a match between ODJFS/Medicaid benefit data and the district supplied student data qualifying the student for the benefit.

• User Match - a user manually matched a potential benefit.

• Potential Match - there was not enough data that matched between the ODJFS/Medicaid benefit data and the district supplied data to automatically qualify the student for the benefit.   However, there were enough data points matching where it is potentially the correct student for the benefit.   The district may review the details for the student to determine if the benefit should be allowed and manually matched.  See details on that process under the Student Detail section below.

• Foster Eligible - For those students reported through EMIS SCR, any that have been reported with a qualifying foster placement value will qualify as eligible

• Homeless Eligible - Those students that have been reported as homeless will qualify as eligible

• Migrant Eligible - Those students that have been reported with a migrant status will qualify as eligible

• Household Eligible - If a student in a household is identified as eligible for any benefits, other children at the same address with the same parent or guardian are also eligible for benefits.   Any students found with this situation are marked as household eligible and included with a green check if they are not eligible by way of a direct match on ODJFS/Medicaid data.  Students involved in a foster placement are not included in the Household eligibility determination.

• Prior District Eligible - If a student enrolls in a new district within the same school year and was eligible for free or reduced meal benefits in their prior district, the student is marked as Prior District Eligible at the new district. More details on the Prior District Eligible may be found below.

Using the Attending Building the data may be filtered to those students attending a specific building.  The building options available will appear in the drop down with the building name and it's IRN.

Educated In My Schools allow districts the abilitity to select only the students they are educating. The selection will give districts the ability to get a more accurate list, count and data export of the students they are providing meals for. This option only appears if school year 2026 or above is selected.

Data Matched Since will filter the students that have had a benefit match since the date entered.

Potential Data Match Since will filter students that have had a potential benefit created since the date entered.  Potential benefits are those that the system was unable to make a full match to the student based on the data provided by ODJFS/Medicaid and the district.

Enrollment Eligible Since will filter those students that have qualified for the benefit based on Foster Placement, Homeless status, Migrant status, Household eligible and Prior District eligible since the date entered.

Using the First Enrolled in District the students may be filtered based on their enrollment/admission date.  If the To date is left blank, it will default to 6/30 of the selected school year.  

Export Options

There are two export options available.  The PoS/Vendor Export option is to be used for extracting data that will be supplied to a Vendor or Point of Sale (POS) system.  The Vendor Export is customizable as to what data elements are included, the order of the data and the column headings. The Vendor Export will include the data as configured, for the students included in the current Find selections and will include a single row that contains the highest level of benefit eligibility.  The benefit eligibility is determined by a hierarchy defined by The Office of Child Nutrition; SNAP, TANF, Medicaid Free, Eligibility Flags and Medicaid Reduced. During the matching routines, if a student qualifies under SNAP, TANF or Medicaid free, the remaining levels are not considered since a child qualifies under only 1 benefit. Please refer to the Vendor Export Configuration for details on customizing the Vendor Export. 

The standard Export will export all data for the students included in the current Find selections. The standard Export option is not customizable.  The standard Export will include more data about each student than what is available from the Vendor Export option.   Each student will have a single row that contains the highest level of benefit eligibility.  

The Sch Yr End Export will export data specifically in the format needed for import into CNDC using the Upload options.   See additional on the School Year end roll-over processing here.

From the File Output Format drop down, select TAB delimited or comma separated (CSV) format. The default output format is CSV which is generally required for importing into Point of Sale systems.   The resulting output file may be saved and imported into a spreadsheet.  When importing a TAB delimited or CSV file into a spreadsheet, be certain to select the appropriate delimiter.

Summary Listing Screen

In the summary listing screen, basic student information is displayed along with the matched and/or potential benefits.  The icon appearing to the right of each benefit indicates the status of that particular benefit.  The icon appearing to the left of the student name indicates the overall status for the student.  This status would show the highest level of all qualifying events as a whole.   This might be if the student has a qualifying benefit, no qualifying event or if the student was removed/inactivated.

The benefit order listed on the right side is determined by a hierarchy defined by The Office of Child Nutrition; SNAP, TANF, Medicaid Free, Eligibility Flags and Medicaid Reduced.

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Status Icons

• Red / X Icon 

  - Unmatched or No Match

• Yellow / Exclamation Point Icon 

  - Potential Match

  •  This icon represents situations where there was not enough data that matched between the ODJFS/Medicaid benefit data and the district supplied data to automatically qualify the student for the benefit.   However, there were enough data points matching where it is potentially the correct student for the benefit.   The district may review the details for the student to determine if the benefit should be allowed and manually matched.  See details on that process under the Student Detail section below. 

• Green / Check Mark Icon 

   - Matched, Student is certified as eligible for Free or Reduced meal benefits through the National School Lunch Program.

Columns in the grid whose headings are blue and contain an icon with up/down arrows

Inactive records are displayed with a strike-thru.

A summary of Audit information about a course record may be seen by clicking on the blue triangle

Qualified By - Prior District Match 

If a match was made based on the student having had a benefit at a prior district in the current school year, it will appear in the summary listing with the prefix of "PriorDist" in the Qualified By column.  The prefix will then be followed by a two character abbreviation to indicate the type of benefit the student qualified for at the prior district.

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MD - Medicaid
SN - SNAP
TN - TANF
FS - Foster
HM - Homeless
MG - Migrant
HE - Household

Student Detail

Clicking on the overall (left side) status icon or any of the student name hyperlinks will take you to the student detail page showing the full details of the student's CNDC information.