USAS v2026.8.0 Release Notes

Summary

This release of USAS-R contains the following improvements, detailed in the release notes below.  Please keep in mind that these release notes only reflect the changes included in this release.  Many other features of the software that were previously released will not be reflected in these release notes.  General information about all of the features available in USAS-R can be found in our USAS-R Documentation.  The documentation also includes a section that details the significant changes between USAS-R and Classic USAS. 

Important Highlights

Improvements

• Implemented Cash Account Change (Classic’s FNDCHG)

  • The Account Change option has been updated to include the ability to process an account change at the cash account level. This feature works like the Classic FNDCHG. When processing a cash account change the following restrictions apply:

    • A valid cash account must be changed to another valid cash account with an SCC of 0000 or 9xxx. The new SCC may not be 0001 through 8999.

      • The new cash account must not already exist. This is not a merge of two existing cash accounts, but a movement of monies from one cash account to a completely new cash account (including underlying accounts).

    • Cash accounts with an SCC of 0000 may be changed to contain an SCC of 9xxx, ONLY if no duplicate account codes would occur.

    • All accounts that existed under the “old” cash account will be created under the new cash account. All current fiscal year transactions tied to the existing account will be updated to reflect the new account. A budget adjustment will be created on Expenditure accounts with a prior year encumbrance to move the carryover amount to the new account.

    • This change applies to the current fiscal year forward, no history is being changed.

    • Schedule Job is optional, leaving this blank will allow the job to run immediately. The scheduling option allows you to select the date and time.

      • Cash Account Change jobs must have a 45 minute buffer between them to allow for completion.

    • As with any account change, the old account will be marked inactive.

    • A CashChangeSubmissionResult.txt file will be generated stating the job was validated and submitted for X number of accounts. You will also see a popup that includes this information.

Patch

• Included with the 7.0 release, issue USASR-5613, was a patch to update the journal entries for all Void Refunds. The patch set the posting period associated with the void date on the journal entry.

Bug Fix

• Corrected the account change process to update AR Billing, AR Payment and AR Ledgers. These objects were not previously being updated when an account change was processed. A patch to update transactions will be available on a later release.