USAS-R v7.19.0-10 Release Notes

Summary

This release contains bug fixes, exciting new features and various report and performance improvements as detailed in the release notes below.

Important Highlights

1. Implemented State Treasurer's Online Checkbook export file 

2. Various improvements to the Budget Scenario interface including the ability to clone scenarios.  Any new scenarios created after this release will be able to be cloned.  Scenarios created prior to this release cannot be cloned.

3. Updated the budgeting worksheets to put each prior year's amounts in separate columns.

4. Improved the Five Year Forecast extract to include expendable and receivable amounts.  We've also improved the grid sorting so that within forecast line number the lines show in account code order.

5. Added username to the Activity Ledger.

6. Corrected a problem with the CSV format with regard to commas.  Commas in item descriptions was causing data to shift and not appear in the appropriate columns.  We've also updated the CSV option to use data from the extended report properties, overriding column names for example.

7. Updated the USAS_MANAGER role to include permissions for the Mass Load option and Transaction Configuration.

8. Corrected a problem with the check number not printing on Refund checks, PDF and XML formats.

9. Improvements to the Financial Detail Reports.

   1. Improved report titles so user can easily distinguish between the three available versions.

   2. Corrected the ending balance on the Financial Detail Report July 1 Cash Balances.

   3. Corrected a problem with encumbrances not appearing on the Financial Detail report.  This was due to the PO transaction type incorrectly being excluded.

10. Improved performance of posting payables to disbursements.  Users should see a significant improvement with performance.

Please keep in mind these release notes only reflect the changes included in this release.  There are many other features of the software that were previously released that will not be reflected in these release notes.  General information about all of the features available in USAS-R can be found in our USAS-R Documentation.  There is a section in the documentation that also details the significant changes between USAS-R and classic USAS. 

Reported Performance Problems

We are working to improve performance in the following areas as reported through feedback.

1. Purchase Order item entry https://mcoecn.atlassian.net/browse/USASR-3508

2. Loading report definitions https://mcoecn.atlassian.net/browse/USASR-3128

Known Limitations

1. For those districts who have entered additional bank accounts, the default bank account will reset when the application is restarted and the application currently doesn't allow the user to select the default bank account.  Also, when processing refunds with checks, the refund interface does not allow the user to select the bank account they want to choose when creating the check.  These problems will be corrected shortly via the 7.19.1 hotfix.

2. Cannot currently reopen a purchase order that was imported as closed.  We are currently working to correct this and will make it available on the 7.19.2 hotfix .

3. The SSDT Revenue and Expenditures by Cash Account and by Fund reports have a grand total that sums the Revenue and Expenditure amounts, which is not accurate for this report.  The Classic FNDREVEX shows a difference (Revenue - Expenditures).   These reports cannot include a difference as template reports.  We will need to create a canned report in order to "correct" the grand totals and include the difference. USASR-3693 - Correct totals on both SSDT Revenue and Expenditure reports (FNDREVEX) NEW

Feature Notice

The ability to generate reports "As of " a certain posting period was implemented with the 7.17 release.  Here is the current list of reports that include the new user parameter to run a report for a particular posting period without having to change the current period.  The user parameter looks like this:    Simply enter a date that falls in the posting period you want to generate the report for.

• SSDT Auditable Events

• SSDT Audit Trail

• SSDT 1099 Vendor Report

• SSDT Account Change Report 

• SSDT Budget Account Activity Report

• SSDT Budget Transactions

• SSDT Cash Account History

• SSDT Cash Account History Detail

• SSDT Civil Proceedings

• SSDT Classic Carryover Reconciliation

• SSDT Federal Assistance Detail

• SSDT Federal Assistance Summary

• SSDT Financial Detail Report

• SSDT Inventory Pending Transaction

• SSDT Listing of Transactions by Account

• SSDT Monthly Balance Report

• SSDT Outstanding Disbursement Summary

• SSDT Purchase Order Summary

• SSDT Reduction of Expenditure Ledger Report

• SSDT Refund Ledger Report

• SSDT Requisition Summary

• SSDT Revenue Account Activity Report

• SSDT Revenue and Expenditure Report by Cash Account

• SSDT Revenue and Expenditure Report by Fund

• SSDT Summary of Cash Balances by Fund

• SSDT Summary of Expenditures by Fund

• SSDT Summary of Revenues by Fund

• SSDT Transaction Ledger - Vendor Activity

• SSDT Transfer Advance Summary

• SSDT USAS Auditor Extract - Transaction

• SSDT Vendor Listing

• SSDT Vendor Master Listing

Upcoming Features

1. Ability to run reports by the following reporting levels: 

   1. Function: 1st and 2nd digit

   2. Receipt: 1st and 2nd digit

   3. Object: 1st digit

   4. Subject: 2 digit

   5. OPU: 1st digit

2. Auto assign preferences for requisitions

3. Account filters will apply to all reports, including PO Detail and Financial Detail report

4. Include "As of Period" option to remaining reports, including Cash/Budget/Revenue Summary

5. Implementing balance validations for future year requisitions and purchase orders

6. Schedulable report process to replace Classic's MonthlyCD program

Issues included on this release