Transfers and Advances
Create a Transfer
Go to Transactions/ Transfer-Advances
- Click + Create
- Select Transfer
- Enter Details:
- Amount
- Date (System will default to current date)
- Description
- Amount
- Select Account from the drop down menu or Search with
(accounts will show by the type entered ie: Transfer)- Debit Account Function 72**
- Credit Account Receipt 51**
- Debit Account Function 72**
- Optional: Select Create New or Close
- Click SAVE
- Click the X in the upper right corner to close the window
Edit a Transfer
Go to Transactions/ Transfer-Advances
- Enter filters in grid rows to find the transfer to edit
- Click on the
to edit the Transfer - Modify current info
- Click SAVE
- Click the X in the upper right corner to close the window
Create an Advance
Go to Transactions/ Transfer-Advances
- Click +CREATE
- Select Advance
- Enter Details:
- Amount
- Date (System will default to current date)
- Description
- Amount
- Select Accounts from the drop down menu or Search with (accounts show by the type entered ie: Advance)
- Debit Account Function 74**
- Credit Account Receipt 52**
- Debit Account Function 74**
- Optional: Select Create New or Close
- Click SAVE
- Click the X in the upper right corner to close the window
Repay an Advance
Go to Transactions/ Transfer-Advances
- Click on the
(on the left side of the grid) for the Advance you want to repay - Click on the
icon in the Repayments section to add a Repay- Enter the Amount
- Enter the Date (System will default to current date)
- Enter a Description
- Enter the Amount
- Select Accounts from the drop down menu
- Debit (Expenditure) Account with Function/Object 74xx-92x
- Credit (Revenue) Account with Receipt 522X
- Click SAVE
- Repay will show in Repayments section
- Click the X in the upper right corner to close the window
Advances may be paid in increments
If there is money to be repaid the "Repaid" checkbox will not be checked. The Repaid/Repayable status can also be added to the Transfers/Advances grid to sort on.