Calculating Days (and Weeks) for Contract and Reporting Purposes
The following information outlines how the payroll process and different reporting entities treat different each type of day. Please refer to the specific report for details on how these days are counted.
The Compensation>Contract Days Worked value is calculated using a combination of Job Calendars and the Compensation>Compensation Start Date and Stop Date values. When a Compensation is included in a payroll, the system firsts locates the Compensation’s Job Calendar - located in the Compensation>Job Calendar field. The system will then find the payroll start and stop dates of the Compensation. This is determined by looking at the Position>Pay Group and then the dates entered as the Start Date and Stop Dates for that pay group when the payroll was initialized. Those days that fall between the payroll pay group date range on the associated Job Calendar are then counted. When the payroll is posted, that value is added to the current Compensation>Contract Days Worked value. Compensation Adjustments (and the Days Worked field) can be used to manually update the Contract Days Worked field.
Type of Day | From | Considered a Contract Work Day? |
|---|---|---|
Work Day | Job Calendar | Yes |
Holiday | Job Calendar | Yes |
Calamity Day | Job Calendar | Yes |
Make-up Day | Job Calendar | No |
None | Job Calendar | No |
Type of Day | From | Considered a Service Day? |
|---|---|---|
Work Day | Job Calendar | Yes |
Holiday | Job Calendar | Yes |
Calamity Day | Job Calendar | Yes |
Make-up Day | Job Calendar | No |
Attendance | Attendance>Attendance Record | Yes |
Substituting | Attendance>Attendance Record | Yes |
Dock | Attendance>Absence Record | Not if the day is a full dock day |
Professional | Attendance>Absence Record | Yes |
Sick | Attendance>Absence Record | Yes |
Personal | Attendance>Absence Record | Yes |
Vacation | Attendance>Absence Record | Yes |
Military | Attendance>Absence Record | Yes |
Unknown | Attendance>Absence Record | No |
Other | Attendance>Absence Record | No |
Type of Day | From | Considered a Service Day? |
|---|---|---|
Work Day | Job Calendar | Yes |
Holiday | Job Calendar | Yes |
Calamity Day | Job Calendar | Yes |
Make-up Day | Job Calendar | No |
Attendance | Attendance>Attendance Record | Yes |
Substituting | Attendance>Attendance Record | Yes |
Sick | Attendance>Absence Record | Yes |
Vacation | Attendance>Absence Record | Yes |
Personal | Attendance>Absence Record | Yes |
Military | Attendance>Absence Record | Yes |
Dock | Attendance>Absence Record | Not if the day is a full dock day |
Other | Attendance>Absence Record | No |
Type of Day | From | Counts toward ODJFS? |
|---|---|---|
Work Day | Job Calendar | Yes |
Holiday | Job Calendar | Yes |
Calamity Day | Job Calendar | Yes |
Make-Up Day | Job Calendar | Yes |
Attendance | Attendance>Attendance Record | Yes |
Substituting | Attendance>Attendance Record | Yes |
Other | Attendance>Absence Record
| Yes |
Military | Attendance>Absence Record | Yes |
Dock | Attendance>Absence Record | Not if it is a full dock day |
Type of Day | From | Effect On Attendances | Effect on Absences |
Work Day | Job Calendar | Add One Day | No Adjustment |
Holiday | Job Calendar | No Adjustment | No Adjustment |
Calamity | Job Calendar | No Adjustment | No Adjustment |
Make-up | Job Calendar | Add One Day | No Adjustment |
Attendance | Attendance | Add Length | No Adjustment |
Substitute | Attendance | Add Length | No Adjustment |
Vacation | Attendance | Deduct Length | Add Length |
Sick | Attendance | Deduct Length | Add Length |
Personal | Attendance | Deduct Length | Add Length |
Professional Leave | Attendance | No Adjustment | No Adjustment |
Dock Units | Attendance | Deduct Length | Add Length |
Jury Duty | Attendance | Deduct Length | Add Length |
Military | Attendance | Deduct Length | Add Length |
Calamity | Attendance | Deduct Length | No Adjustment |
Holiday | Attendance | Deduct Length | No Adjustment |
Other | Attendance | Deduct Length | Add Length |