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Job Calendar

Job Calendar



Job Calendars are used to indicate the work schedule of an employee. Included in the work schedule are holidays, calamity days and make-up days. Each Compensation in the USPS system will reference a certain job calendar.

Purpose of a Job Calendar

Job Calendars used in conjunction with the attendance programs will determine retirement service days, ODJFS work weeks and EMIS attendance/absence days. The rules used by USPS in figuring contract days worked, retirement service days, ODJFS work weeks and EMIS attendance/absence days can be found in the Calculating Days (and Weeks) for Contract and Reporting Purposes page in the Useful Procedures chapter.

Job Calendars will also be used to determine which, if any, holiday and calamity accounts in USAS should be charged during a given period. USPS does not post to the USAS accounts, but will create a file that will be used to post to the USAS accounts.

Job Calendars is used to add, delete, modify, copy and mass change calendars. The copy function allows you to copy a calendar from one calendar type to another. Mass change allows you to enter things such as holidays and calamity days across many calendars at once.

Job Calendars can be added at any time before the payroll in which they will be used.For appropriate new contract calculations to occur, job calendars for the upcoming contract year need to be created before the new contract program is utilized to create new contracts.

For appropriate new contract calculations to occur, job calendars for an upcoming contract year need to be created before the new contract program is utilized to create new contracts.

Audit Report option 

After creating and saving a Job Calendar record, or to see any changes that were made to a Job Calendars record there is a option to run an Audit Report directly

from the Job Calendar record.

User must be in VIEW mode in order to see the Audit Report button. On the Job Calendars record--Click on the

  button.

Click on the

 button.

Enter a Start Date and Stop Date and click on the

button.

 

 

 

The report heading on this single object audit report will include the start/stop date on the Title Page and the title on the report will be USPS Audit Report - (Job Calendar)   

 

Search/View/Edit/Delete Job Calendars

The Job Calendars Grid allows the user to search for existing Job Calendars. You can either enter in the Type or a few characters in any of the grid headings and all occurrences of that search will show up and then you can choose the item(s) you want to view or edit.   You can then click on the 

 next to the Employee record you are searching for to view the data relating to this Job Calendar or click on the 
 to edit the record or 
 to delete the record.

Delete Job Calendars

 A Calendar with days already tied to pay records cannot be deleted.  An Error will occur:

In order for a Job Calendar with no pay records tied to it to be deleted, the calendar must be blank - remove all no work days, holidays, calamity days, or make-up days from the calendar and then click on delete.

Include Archived

Option to hide unused Job Calendars

Click on 

 next to the calendar you wish to hide.  Then select 
 and click on 
.

To see Archived Job Calendars, click on

To add the Archived column to the grid, click on the More option:

Day Count Totals Grid

There is a Day Count Totals grid box available that will allow you to see the following Day Count options:

  • Fiscal Year

    • July through June of respective fiscal year

  • Calendar Year

    • January through December of respective calendar year

  • Quarter

    • 1st Quarter-January through March

    • 2nd Quarter- April through June

    • 3rd Quarter-July through September

    • 4th Quarter-October through December

  • Month

    • Month currently displayed on screen

  • Custom Date Range

    • User can enter in the Custom Start Date and Custom Stop date to obtain the number of respective days for that time period.  (04012019, 04/01/2019 or Date Shortcuts can be used)

  • Date Shortcuts - you can use the beginning and ending characters to indicate the beginning and ending dates for the current applicable period.  Please note these aren't case-sensitive:

    • FiscaL

      F - 1st day of current fiscal start date 7/1/17

      L - Last day of current fiscal end date 6/30/18

      MontH (based on current system date)

      M - 1st day of current month 4/1/18

      H - Last day of current month 4/30/18

      WeeK

      W - 15th day of current month 4/15/18

      K - Saturday of current week 4/21/18

      PerioD (Posting Period)

      P - 1st day of next month 5/1/18

      D - Last day of next month 5/31/18

      Quarter

      Q - 1st day of current quarter 4/1/18

      U - Current date 4/18/18

      T - today

      +  Tomorrow's date 4/19/18

      -   Yesterday's date 4/17/18