W2 Form Output Files

The W2 Form Output Files will store the processed W2 Forms (Employee), W2 Forms City and W2 Mailable Forms:

User will only see 2 output files per option per user. Older form output files will be deleted when there are more than 2. 

The File Name is what is entered in the Forms Title page from W2 Report>W2 Report and Submission>Forms and W2 Mailable Forms as a .zip file.  For City files, the File Name will be W2 Forms plus what is entered in the 'Select By City Tax Entity Code'.  Ex: W2 Forms XXXXXXX.zip

The user can Download, Archive or Delete the files.

Download File for printing

• Click on Download to save the W2 Forms or W2 Forms Mailable for printing, to the user's computer.  The W2 Forms Mailable file will be used to print the employee's W2's on a 8 1/2" x 14" folder/sealer form for all employees included on the parameters. **NOTE** When printing, the district will select 'Actual Size' or 'Fit to paper' for the scale.
• To print the file, right click on the zip file, click Open with and double click the PDF file.  Once file is open, click and select:  
  • Print All pages
  • Copies = 1
  • Color = Black and White
    • Under More Settings 
      • Paper Size = Legal
      • Pages per sheet = 1
      • Quality = 600 dpi
      • Scale (%) Fit to Paper or Actual Size

Example of W2 Form

Example of W2 Mailable Forms with Building/Department Code selected

Archive

Archiving sends the file to File Archive/Payroll Archive/20xx-Calendar Year End Reports.  This file selected, should be after the user has verified that they have finalized W2 processing.

• Click on to Archive the file
  • 
  • Select to remove the file from the W2 Form Output Files grid and send to Utilities/File Archive/year - Calendar Year Reports:
  • 

• • • Payroll Archive

    • 

Delete

Click on Delete to permanently remove a file from the grid.