Reissuing Payments
Reissuing Payments:
The following options address the process of reissuing a payroll payment (either a payroll payment check or a direct deposit). Locate the scenario that matches your current situation and follow the steps outlined in that section.
Reissue a Direct Deposit Payment
Reissue a Direct Deposit Payment as a Payroll Check:
This option will void original direct deposit payment and reissue a payroll payment with a new payment number.
Go to Payments>Payroll and click on the Direct Deposit tab.
Locate the payment needing to be reissued, mark the checkbox to select the payment, and click Reissue.
A pop-up box will appear. Enter the following:
Bank Account - Choose the appropriate bank account from the drop down.
Reissue Date - Enter a date or leave the field blank to have the system use the system date.
Click Confirm.
A pop-up box will appear. Mark the checkbox to select the payment, and click Print.
A pop-up box will appear. Enter the following:
Output Format - Select the appropriate format.
File Name - Defaults to Checks.xml. Update if desired.
Print Full Check - Leave marked.
Suppress SSN - Mark accordingly
Memo - Enter information to be included in the memo line if desired (optional).
Click Print Checks.
Click Done.
Submit print file to printer.
Reissue an Direct Deposit File For Select Employees:
This option will allow an ACH (direct deposit) file to be created for select employees that can then be submitted to the bank for posting.
Go to Payments>Payroll and click on the Direct Deposit tab.
Locate the payment(s) needing to be reissued, mark the checkbox to select the payment(s), and click Generate ACH Submission File for selected Direct Deposit option.
A pop-up box will appear. Enter the following:
Account Number - Verify the information is accurate.
Routing Number - Verify the information is accurate.
Direct Deposit Type- Verify the information is accurate.
Click Generate File.
Upload the file to your bank.
Reissue a Partial Direct Deposit Return as a Direct Deposit:
This option will void part of the employee’s original direct deposit payment and reissue a payment for the partial return as an ACH (direct deposit) file that can be sent to the bank for posting.
Go to Payments>Payroll and click on the Direct Deposit tab.
Locate the payment(s) for the specific account(s) needing to be reissued, mark the checkbox to select the payment(s), and click Generate ACH Submission File for selected Direct Deposit option.
A pop-up box will appear. Enter the following:
Account Number - Verify the information is accurate or update if needed.
Routing Number - Verify the information is accurate or update if needed.
Direct Deposit Type- Verify the information is accurate or update if needed.
Click Generate File.
Upload the file to your bank.
Reissue a Partial Direct Deposit Return as a Payroll Check:
This option will void part of the employee’s original direct deposit payment and reissue a payment for the partial return as a payroll check.
Go to Payments>Payroll and click on the Direct Deposits tab.
Locate the payment that was returned and needing to be reissued, mark the checkbox to select the payment, and click Reissue.
A pop-up box will appear. Enter the following:
Bank Account - Choose the appropriate bank account from the drop down.
Reissue Date - Enter a date or leave the field blank to have the system use the system date.
Click Confirm.
A pop-up box will appear. Mark the checkbox to select the payment, and click Print.
A pop-up box will appear. Enter the following:
Output Format - Select the appropriate format.
File Name - Defaults to Checks.xml. Update if desired.
Print Full Check - Leave marked.
Suppress SSN - Mark accordingly
Memo - Enter information to be included in the memo line if desired (optional).
Click Print Checks.
Click Done.
Submit print file to printer.
Reissue a Payroll Check Payment
This option will void the original payment and reissue the payment with a new payment number.
Go to Payments>Payroll and click on the Payroll Payment Checks tab.
Locate the payment needing to be reissued, mark the checkbox to select the payment, and click Reissue.
A pop-up box will appear. Enter the following:
Bank Account - Choose the appropriate bank account from the drop down.
New Check Number - Enter a check number or leave the field blank to have the system auto assign the next available check number.
Reissue Date - Enter a date or leave the field blank to have the system use the system date.
Click Confirm.
Click on the Print Checks tab.
A pop-up box will appear. Enter the following:
Output Format - Select the appropriate format.
File Name - Defaults to Checks.xml. Update if desired.
Memo - Enter information to be included in the memo line if desired (optional).
Click Process Payments.
Click Done.
Submit print file to printer.
Reissue a Payee Payment:
This option will void the original payment and reissue the payment with a new payment number.
Go to Payments>Payee and click on the Payee Payment Checks tab.
Locate the payment needing to be reissued, mark the checkbox to select the payment, and click Reissue.
A pop-up box will appear. Enter the following:
Bank Account - Choose the appropriate bank account from the drop down.
New Check Number - Enter a check number or leave the field blank to have the system auto assign the next available check number.
Reissue Date - Enter a date or leave the field blank to have the system use the system date.
Click Confirm.
Click on the Print Checks tab.
A pop-up box will appear. Enter the following:
Output Format - Select the appropriate format.
File Name - Defaults to Checks.xml. Update if desired.
Memo - Enter information to be included in the memo line if desired (optional).
Click Process Payments.
Click Done.
Submit print file to printer.