The following information will outline scenarios where payable adjustments can be used. For more information on Payables Adjustments, please click here.

1. Go to Processing>Process Outstanding Payables>Payables Adjustments, select the appropriate Employee from the drop down, the appropriate Payroll Item from the drop down, enter the appropriate refund amount as a negative in the Employer Amount field, and a Description value for auditing purposes. Click Save.

2. Go to the Payables by Payroll Item tab and verify the adjustment amount is listed.

3. Generate the payables Full Report and verify the amount is on the report.

4. Verify the Payroll Item information. If needed, create Core>Adjustments to update the information to reflect the correct figures.

5. On the USAS side, a line item can be added to ultimately adjust the amount of the PO to take into account the employer refund. Please refer to the USAS Manual, Purchase Orders chapter for details on editing a purchase order.

Payables Adjustments Tab:

Open

Payables by Payroll Item Grid:

Open

1. Deposit the check into the payroll clearance account.

2. Go Processing>Processing Outstanding Payables>Payables Adjustments tab. Select the appropriate Employee from the drop down, the appropriate Payroll Item from the drop down, enter the appropriate refund amount as a positive in the Employer Amount field, and a Description value for auditing purposes. Click Save.

3. Go to the Payables by Payroll Item tab and verify the adjustment amount is listed.

4. Generate the payables Full Report and verify the amount is on the report.

Payables Adjustments Tab:

Open

Payables by Payroll Item Grid:

Open

5. To ensure health insurance amount will be correctly reported on the employee’s W2, use Core>Adjustments>Health Insurance to add the amount paid out of pocket from the employee. Any amounts already deducted from previous pays will be added to this adjustment amount.

Core>Adjustment

Open

W2 Report

Open