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W2 and 1099 submissions

If this is your FIRST year to submit 1099 and W2 information on your own, you need to obtain the appropriate accounts for submission. Districts must obtain a Transmitter Control Code (TCC) in order to submit 1099 data to the IRS Fire System and register for a Business Service Online (BSO) account in order to submit their W2 data to SSA. These accounts may take some time to obtain so if you haven't done so already, please begin the process ASAP. (NOTE: IRS Publication 1220 recommends submitting an IR Application for TCC by November 1st of this year in order to allow 45 days for processing.)

W2: Please refer to the Business Services Online page on the SSA website to register for a BSO account. The 'Employer Information' link includes information on BSO Registration. NOTE: For new and returning users, BSO Registration has changed so please review the 'Alert' area noted in the 'Employer Information' link for further details.

1099: Please see the FIRE System Update on the IRS website for details on applying for a TCC code. You must obtain a TCC before you can establish a FIRE Account to transmit files through the FIRE Systems (Production and Test).

IRS FIRE System TEST File – First time electronic filers are required to submit a test file before very 1st submission under the Combined Federal/State reporting program
- More information on Test Files and Combined Federal/State reporting: https://www.irs.gov/taxtopics/tc804
- More information on FIRE Test System Availability: https://www.irs.gov/e-file-providers/filing-information-returns-electronically-fire
Approval letter/email from IRS - must receive this approval before submitting actual file with state records.

Filing Dates for 1099s

Page 29 of Publication 1220 provides step-by-step instructions on how to connect to both FIRE systems (Production or Test).

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