December 2017
Implementation Timeline
Within the past few months, SSDT has been demonstrating the software to various groups throughout the state including the OASBO AP regional seminars, OSBA Capital conference, OEDSA conference and ITC fiscal support staff. We have received some great feedback and many districts are excited about the progress that's been made. After we demonstrated the software to the ITCs, their response was overwhelmingly positive. Many of the ITC fiscal staff have since demonstrated the software to hundreds of districts across the state with many having expressed an interest in migrating as soon as possible. With the pilot districts wrapping up a successful two-month dual-processing period, SSDT has been diligently working on any support issues encountered. We are currently in the process of preparing for our production release early next year.
With our production release comes the projected implementation timeline. The first wave of districts is scheduled to run between January and June 2018. This _does not_ mean they are required to start in January. The wave runs six months to give districts flexibility in deciding when, within that time frame, is the best time to migrate. If your district feels March is a good time to start training and migration, then March it is. The table below is the current projected timeline the ODE Project has released.
| Production Wave | Involved | Wave Period |
|---|---|---|
1st Wave | 4 ITCs and 12 School Districts | 01/01/2018 - 06/30/2018 |
2nd Wave | 8 ITCs and 40 School Districts | 07/01/2018 - 12/31/2018 |
3rd Wave | Remaining ITCs and 70 School Districts | 01/01/2019 - 06/30/2019 |
| 4th Wave | Up to 84 School Districts | 07/01/2019 - 12/31/2019 |
| Subsequent Waves in 6-month cycles | ||
Redesign Implementation FAQs
What do I need to do to get ready for the migration:
NWOCA will import 100% of your existing data into the new system. You are not required to do any housekeeping (i.e. clean up vendors or accounts) beforehand unless you don't want to import vendors or accounts you will no longer need in the new system.
What about training?
NWOCA's fiscal staff will be training you and your staff on the new system with a copy of your live data in a test instance so that you can get comfortable with the new system. Training on both USAS & USPS will probably take a full 2 to 3 days depending on the number of employees you want trained. We recommend training the staff in your treasurers office first on the new system. Your requisition users will need to log into the new system as well but will be able to use the 'Requisition (Legacy) option in the redesign that mimics.
How long will the actual implementation take
If you feel February and/or March is a good tim
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Useful links:
- USPS-R Demonstration Videos
- USAS-R Demonstration Videos
- USPS Documentation
- USAS Documentation
- SSDT Public Wiki
| Redesign Feedback Email If you have any questions on the Redesign, please email the SSDT at the following: | ||
The redesign's Pilot Release is available for the public. The demo instances contain anonymized training data allowing you to experiment with the Redesign software! Just a reminder these are shared public instances so you should not enter any sensitive data that you would not want others to see.
USAS-R Pilot Demo:
- https://pilot-usas.demo.ssdt.io/
- Username: admin
- Password: demo
USPS-R Pilot Demo:
- https://pilot-usps.demo.ssdt.io/
- Username: admin
- Password: demo
These databases will be periodically reset. In our User documentation, our USAS Appendix includes 'processing guides' on how to create accounts, vendors, transactions, etc. The USPS Appendix includes steps on how to add a new employee and process a payroll. You are more than welcome to use these processing guides to assist in experimenting with the demo instances.
If you wish to experience USAS-R or USPS-R with your own district's data, please contact your ITC and request they install an instance of the Pilot Release for you.
