USAS-R v7.23.0-9 Release Notes

Summary

This release contains bug fixes, exciting new features and various report and performance improvements as detailed in the release notes below.

Important Highlights

Please keep in mind these release notes only reflect the changes included in this release.  There are many other features of the software that were previously released that will not be reflected in these release notes.  General information about all of the features available in USAS-R can be found in our USAS-R Documentation.  There is a section in the documentation that also details the significant changes between USAS-R and classic USAS. 

1. Corrected a problem using the magnifying glass search option to look for accounts.

2. Added a link for the new Public Reports Repository under the Help menu.

3. Found and corrected the problem that would leave POs in an invalid state.  If a user created and validated, but did not post, an invoice in the AP Invoice (Legacy) UI the PO was partially updated and was no longer invoiceable even though there were no invoices posted against it.  This brought about the Purchase Order Refresh option under the Utilities menu.  Now that we've determined and corrected the problem, the refresh option will be removed in a later release.

4. Updated various template reports to improve the As of Period user parameter to make it more clear to the user what it's doing.  The parameter was removed from some reports where it had been added erroneously.

5. Updated the new AP Invoice UI to ensure the received date is properly updated on the item after saving the invoice as it did in USASWeb.  If left blank the received date will be populated to match the invoice date when saving the transaction.

   1. NOTE: Districts may want to review invoices they've posted using the new AP Invoice UI and update those that should have a received date.  The missing received date will impact their Account Payable Report and the invoice will not be included on the report.  The received date is modifiable, even if a disbursement has been created.  The posting period related to the invoice date must be open to update the received date.

   2. I'm including a report I created to assist users in finding invoices that have items with a null received date.  Determine invoice items with missing received dates.rpd-json

6. Updated the Receipt item to prevent a mismatch of account and item type.  The default for the item type is RC, so a user could select the account and then change the item type to RX and a mismatch would occur.  The application will now produce an error preventing the receipt from being saved if the item type and the account selected are not of the appropriate types.

7. Corrected an error that prevent a user from searching for the cash account to apply to a project.

Reported Performance Problems

We are working to improve performance in the following areas as reported through feedback.

1. Account UI Grid loading https://mcoecn.atlassian.net/browse/USASR-3123

2. Districts with a large number of accounts experiencing slowness https://mcoecn.atlassian.net/browse/USASR-3935

Known Limitations

1. There are a few reported issues with the new AP Invoice UI.  We are leaving it in the application so users can take advantage of the grid but suggest using the AP Invoice (Legacy) option until the following issues are resolved:

   1. The po number field does not appear populated on the invoice. https://mcoecn.atlassian.net/browse/USASR-3896

   2. The inventory item flag isn't always being set correctly based on the threshold amount. https://mcoecn.atlassian.net/browse/USASR-3916

Upcoming Features

1. Various improvements to the new AP Invoice UI. For details see "Known Limitations" above.

2. Schedule-able report process to replace Classic's MonthlyCD program.

3. Correcting date shortcuts and unformatted input in the new AP Invoice UI.

Issues included on this release