Tips on Archiving an employee

TIP #1

USPS-R has the capability of archiving (concealing) an employee by going to the Core>Employee record and checking the Employee Archived box under the General section.

When an employee is archived, this will “hide” the employee from view on the following Core screen options:

Dashboard
Adjustments
Attendance
EMIS Entry
Compensation
Leaves
Pay Distributions
Payroll Accounts
Payroll Item
Position

The employee and the associated position/compensations will not be included when a collection is processed for EMIS reporting purposes. Marking the employee as archived will prevent every record from being in the collection. The employee and the associated position/compensations will also not be included when an EMIS collection is processed for reporting purposes. Currently, there is the capability to archive specific Compensation records associated with an employee in order to allow the Employee record to remain unarchived and therefore reportable.

TIP #2

An archived employee will also not pull into the Payroll Processing nor can it be added through Adjustments.

TIP #3

Currently, there is the capability to archive specific Compensation records associated with an employee and allow the Employee record to remain unarchived. NOTE: If the Compensation is to be reported to EMIS for the fiscal year, it must NOT be archived until after the EMIS fiscal year reporting has been completed.

TIP #4

The user can still view the archived employee on the grid by check marking on any grid.

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