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| Note |
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If the ODJFS Reportable box was not checked on the Employee Screen before the employee was paid, an adjustment will need to be made in order for them to be included on the report. Using the CORE/Adjustments, add the ODJFS Total Gross and ODJFS Weeks. |
The ODJFS Report Report program generates a report of the number of weeks worked, wages, and ODJFS taxable wages for each employee for the quarter. This information is required for unemployment wages reporting. Run this program as part of the quarter end processing procedure. This report should be run first and the information verified before a submission file is created.
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The files created by districts using the ODJFS Report program ODJFS Report program are named ODJFS.YYQ#, where YY refers to the last two digits of the reporting year and Q# refers to the quarter number being processed. For example, the file for the First the First quarter of the 2018 reporting year would be called ODJFS.18Q1.
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- The Save and Recall option
allows the users to create and save certain reports 
for different report runs for each report option. The Default option is the original SSDT report and the Most Recent is the last report that was ran by the user. If the report is no longer needed, click on 
to delete the report. The Default reports cannot be deleted. - Select a Report Output Format from the drop-down option:
- PDF (download)
- Comma Separated Values
- Excel-Data
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The Job Calendars for employees which correspond to the calendar date range of the quarter are entered into blank working calendars. Blank working calendars are used internally by the system and cannot be viewed. The Attendance transaction types AT or AB for the same date range date range are marked on working calendars appropriately for each day. The calendars are "modified" inside the program to reflect the days from the calendars plus days from Attendance. So, you can think of Attendance records as modifying the calendars on a per employee (or job) basis.
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Once it has the date range then it find finds the ODJFS days from calendars, attendance, and all docks. The system then goes through all entries and adds the week of the year to a list checking for duplicates. This ensures no two weeks are counted twice. Then the system adds any Core>Adjustments>ODJFS Weeks to arrive at the final total. Adjustment transactions entered can be considered manual adjustments to what the system would calculate. Note that "manual adjustment" transactions are picked up based on the reporting quarter. Any Adjustment dated within the quarter will be applied. The manual adjustment records are a bit different than attendance day entries because they are not for specific weeks. In this case, you are just adjusting the total qualifying weeks for the quarter. The Adjustments (if any) are added to or subtracted from the total unadjusted qualifying weeks. These are the total qualifying weeks that will appear on ODJFS Report.
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- ODJFS Report does not look at the Archive status of an employee. Archived employees will still be reported.
- ODJFS Report looks at the Compensation>Historical Context>Calendar Start Date and Calendar Stop Date to determine week counts.
- A Calendar Stop Date should to be entered once the employee is no longer employedlonger employed.
- If an employee's Compensation>Compensation Start Date and Compensation Stop Date fall within the quarter being reported, the employee will be included.
- If one or both dates are missing and the employee is on a Job Calendar and not Calendar Stop date is entered, they can be included on the ODJFS report with weeks. Verify each employee's position and add a Calendar Stop Date.
- If one or both dates are missing and the employee is on a Job Calendar and not Calendar Stop date is entered, they can be included on the ODJFS report with weeks. Verify each employee's position and add a Calendar Stop Date.
If there was a make-up day for the calamity day the employee would get credit at that time.
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Paid in month x... - to get this we first determine if the ODJFS reportable employee was paid in the quarter. This is done by searching the history to find the payrolls the employee was in that have pay dates in the quarter. We then use the period beginning and ending dates of the payrolls to determine if a payroll they were paid in included the 12th of the given month. If it did, then they are flagged as being paid in that month. Also, check Pay Group date ranges, these can be different for different Pay Groups. check Payroll Reports.
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The Total employees paid 12th of Month 1, 2, 3 looks at what the current 'ODJFS Reportable' flag is set at for the employee's paid during those months. If this flag was changed during those months, this would affect the count and make a difference on what was reported on the Pay Report for the Total ODFJS Count between the two reports. An Audit Report can be ran run to determine if flag was changed. Also, looks to to include an employee if their ' number of weeks' is greater than 0 or their 'QTD ODJFS wages' is greater than zero.
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- To get this Warning to go away:
1-Go to the employees employee's dashboard
2-Clicked on Attendance
3-Filter for Dock
4-Click the Edit button. (No changes need to be made) and then click Save on each dock in the XXXXX quarter for 2021
5-Re-run ODJFS Report and the Warnings should be gone.
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- Have district contact ODJFS regarding docks. If they don't want them showing on the file, go to the employee record and uncheck the Report to ODJFS flag. This will remove the employee from the report/file. If they are to be reported, they will need to enter an adjustment for the negative amount number of weeks affected for that dock.
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