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However the Inventory application uses a slightly different calculation from the straight-line method.The total depreciation as of the end of the last fiscal year (called Life-to-date Depreciation) is stored for each item. The system uses the following calculation for annual depreciation. The depreciation for a part of a year will be the annual depreciation pro-rated for the number of months involved.
This formula protects the calculation from being sensitive to changes in original cost, life expectancy, etc. Thus, if an improvement (additional acquisition) is done to an item, the amount of depreciation taken from that point on will reflect the increase or decrease to the original cost. Depreciation already taken in prior years will not be affected. Listed below are two examples of calculating depreciation for the life of the items.
Tag #1: $10,000 original cost depreciated over 5 years acquired 01/01/2015 (FY15) with a salvage value of 1000.00. The item should be completely depreciated in five years.
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The Depreciate option in Transactions>Items re-calculates the LTD depreciation field from the LAST field fiscal year closed from scratch. This option can be run after making changes to the depreciation information for existing items where it warrants LTD depreciation to be recalculated. This usually occurs when a district is cleaning up data from a spreadsheet import for a new inventory load or in preparation for GAAP reporting. The depreciate option does not calculate the depreciation for assets added in the current period (these assets only have FTD depreciation at this point - no LTD depreciation is calculated until after the year has been closed). Only items whose depreciation has been changed by the program will be included on the report.
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