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New Contracts
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Choose the Contract Type from the drop-down option in the Contract Type box. 
The following four Contract Type options are available:
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Enter a Contract Stop Date. (Required) The Contract Contract Stop Date should default to a year after the stop date on the selected compensation. This date should be one day prior to the following year's Contract Start Date.
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The Raise Date field is used only for Mid-Year contract changes with retro (spread or lump sum). Enter the date the raise should have taken affect, and the number of days (Days Since Raise) is calculated for you. Leave this field blank for a New Contract type.
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- Three options are available:
- None - Payment taxed as part of regular wages (uses regular tax rates)
- Apply Annuities to Regular - all amounts paid on this job will be taxed at the federal withholding rate for supplemental payments. When choosing this option, all annuity amounts for the employee are applied to the regular wages. No annuity amounts are applied to the wages that will be taxed at the federal supplemental withholding rate.
- Apply Annuities to Supplemental - all all amounts paid on this job will be taxed at the federal withholding rate for supplemental payments. When choosing this option, all annuity amounts for the employee are applied to the wages being taxed at the supplemental withholding rate. No annuity amounts are applied to the regular wages.
- The taxing option selected will appear in Payroll payments, Current and Future and can be modified if necessary. If neither of these options apply to this job, the field should be left blank.
**For instance,** if you choose "Apply Annuities to Supplemental" it will apply the applicable annuities to the supplemental wages first (assuming the employee also has regular wages on the same payroll). If there are then annuities "left over" after applying them to the supplemental wage amount, the remaining amounts will be applied to the regular wages. The opposite is true when the option to apply the annuities to regular wages is selected.
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The New Primary Compensation field will be set when Activating New Contracts, by checking 
Position - Items Items listed below are from the employee's Position screen and can be modified
Position Description is the title of the position.
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Enter a date to only Include Active Compensations 
in the Selected Compensation grid. This will eliminate of including both old and new compensations for an employee. The included compensations, active as of date, looks for compensations with a start date that is either empty, or before or equal the date entered AND a stop date that is either empty, or after or equal the date entered. If the compensation meets these criteria, then it is displayed in the grid. The grid updates when the date is changed.
Select Pay Groups options using the 
to select Available Pay Groups to Selected Pay Groups.
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Click on 
to activate all contract information into the Compensation records, then deletes it from New Contract maintenance file.
Import New Contracts
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**Please be aware the header columns listed below are case sensitive** |
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| Redesign Import File Column Heading Name | Redesign Field Location | New Contract Description and Values | Classic Field Name | Classic Field Location | Classic New Contract Description |
|---|---|---|---|---|---|
| employeeId | Compensation | Employee Number
| EMPLOYEE_ID | ||
| jobNo | Compensation | Position Number | JOB_NO | JOBSCN | Job# |
| contractType | N/A | Type 1 - Mid-year change with no Retro 2 - Mid-year change with Retro spread over pays 3 - Mid-year change with lump sum retro 4 - New Contract from existing Compensation | CONTRACT_TYPE | ||
newCompensationLabel Label is only required if the employee has more then one Compensation for a Position. | Compensation | New Label
| JOBSCN | Check stub desc | |
| calendarType | Compensation | Job Calendar | CALENDAR_TYPE | JOBSCN | Calendar type |
| firstName | Employee | First Name | |||
| lastName | Employee | Last Name | |||
| raiseDate | N/A | Raise Date
| DAYS_SINCE_RAISE | Days since raise | |
| compensationDescription | Compensation | New Description | Title | ||
| contractStartDate | Compensation | New Compensation Start Date
| CONTRACT_START_DATE | JOBSCN | Cont start |
| contractStopDate | Compensation | New Compensation Stop Date
| CONTRACT_STOP_DATE | JOBSCN | Cont stop |
contractWorkDays | Compensation | New Contract Work Days
This value currently can only be loaded for new contracts. | WORK_DAYS_IN_CONTRACT | JOBSCN | Work Days |
payPlan Not an option at this time. Use Mass Change in New Contract to update Pay Plan.
| Compensation | New Pay Plan
| PAY_PLAN | JOBSCN | Pay Plan |
| payUnit | Compensation | New Pay Unit
| PAY_UNIT | JOBSCN | Pay unit |
unitAmount | Compensation | New Unit Amount
| JOBSCN | Daily rate | |
| retireHours | Compensation | New Retirement Hours | RETIRE_HOURS | JOBSCN | Retire hours |
Accrued Wages Not Loaded | Compensation | New Accrued Wages
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Amount Earned Not Loaded | Compensation | New Amount Earned
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Amount Paid Not Loaded | Compensation | New Amount Paid
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Amount Docked Not Loaded | Compensation | New Amount Docked
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payPerPeriod | Compensation | New Pay Per Period
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contractAmount Required for Stretch Paid Compensations | Compensation | New Contract Amount
| CONTRACT_AMOUNT | JOBSCN | New contract |
contractualObligation | Compensation | New Contract Obligation
| CONTRACTUAL_OBLIGATION | JOBSCN | Obligation |
| userContractType | Compensation | New Contract Type | USER_CONTRACT_TYPE | JOBSCN | Contract type |
| paysInContract | Compensation | New Pays In Contract | PAYS_IN_CONTRACT | JOBSCN | '# pays |
Pays Paid Not Loaded | Compensation | New Pays Paid
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| equalPays | Compensation | New Stretch Pay
| EQUAL_PAYS | JOBSCN | Equal pays |
retroNextPay Not Loaded | New Retro Next Pay
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| salaryScheduleColumn | Compensation | New Salary Schedule Column
| SALARY_SCHEDULE_COLUMN | ||
| salaryScheduleId | Compensation | New Salary Schedule Id
| SALARY_SCHEDULE_ID | ||
| salaryScheduleStep | Compensation | New Salary Schedule Step
| SALARY_SCHEDULE_STEP | ||
Local Contract Code Not Loaded | Compensation | Local Contract Code
| |||
| calendarStartDate | Compensation | New Calendar Start Date
| CALENDAR_START_DATE | JOBSCN | Calendar start |
| calendarStopDate | Compensation | New Calendar Stop Date
| CALENDAR_STOP_DATE | JOBSCN | Calendar stop |
| hoursInDay | Compensation | New Hours in Day
| HOURS_IN_DAY | JOBSCN | Hours per day |
| retirementCode | Position | Retirement System | RETIREMENT_CODE | ||
jobTitle | Position | Position Description | |||
| jobStatus | Position | Job Status
| JOB_STATUS | ||
| payGroup | Position | Pay Group | PAY_GROUP | ||
| building | Position | Building Code
| BUILDING | ||
| department | Position | Department Code
| DEPARTMENT | ||
| extendedService | Position | Extendend Service | EXTENDED_SERVICE | ||
| fte (must be all lower case) | Position | FTE
| FTE | ||
| positionCode | Position | Position Code | POSITION_CODE | ||
| buildingIrn | Position | Building IRN | BUILDING_IRN | ||
| assignmentArea | Position | Assignment Area | ASSIGNMENT_AREA | ||
| positionStartDate | Position | Position Start Date | POSITION_START_DATE | ||
| positionStopDate | Position | Position Stop Date | POSITION_STOP_DATE | ||
| paraprof (must be all lower case) | Position | Paraprofessional
| PARAPROF | ||
| emisHoursInDay | Position | EMIS Hours In The Day
| EMIS_HOURS_IN_DAY | ||
| emisWorkDaysInContract | Position | EMIS Work Days | EMIS_WORK_DAYS_IN_CONTRACT | ||
| emisFteUnit | Position | EMIS FTE
| EMIS_FTE_UNIT | ||
| checkDistribution | Employee | Employee Check Distribution | CHECK_DISTRIBUTION |
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| Info | ||||
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The New Reportable to EMIS checkbox can only be mass updated using Mass Change in New Contract. The Mass Change definitions below can be used to mass uncheck or check the New Reportable to EMIS checkboxs.
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Example of an Import.csv:
Creating New Non-Contract
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Compensations
To create new non contract compensation record the Reports/Report Manager/SSDT Non Contract Compensation Mass Load Extract can be processed to create an excel file with the appropriate headers. The file then can then be updated-removing unwanted records, updating unit amount, start/stop date, etc. Once the file has been updated it will need to be saved in csv format. This will then allow the file to be loaded directly to Compensation. using Utilities/Mass Load/Compensation.
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There is an available Non Contract Compensation Mass Load Worksheet available that contains the Pay Group and excludes archived employees.
Import New
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Contracts option.
Click on 
to search for New Contract Import File
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Example of New Contract under New Contract Maintenance option:
Salary Notices
This program produces salary notices that can be distributed to employees with New Contract information.
Creating Salary Notices
The Salary Notices are created using the New Contracts that are listed under New Contract Maintenance.
To create the Employee Salary Notices, listed under 'New Contract Maintenance', click on Salary Notices.
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The Output File Name is defaulted to Salary Notices , but can be changed. *Required Field
The Statement Date will default to todays today's date but can be modified. This date is used to print on the Salary Notices and is not used for any kind of filtering *Required Field
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Setup to Send Salary Notices
First, theEmail Notifications module must be installed. To install the module, go to System>Modules and click the + sign next to the Email Notification Services. Click the 
option to refresh the page. Once the module is installed, the Email Salary Notices button will be enabled in New Contract>Salary Notices. Also, go to System>Configuration>Email Configuration and add or verify there is a value in the 'Smtp Host.'
The next step is setting up the System>Configuration>Salary Notice Configuration.
The From Email will be the email address of the person sending the notifications. This should be an valid email that your Stmp email server will recognize.
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The SSDT New Contract Payroll Account Report now includes the pay account for the new contract (if entered in New Contract) or if not entered in New Contract it will use the payroll account(s) in the Payroll Accounts grid for the employee.
The report will only show Pay Accounts for New Contracts that are Active payroll accounts. **Active payroll accounts are when the payroll account status is Active or Maximum Amount in Effect. The Maximum pay amount must have it's maximum its maximum > 0 and the historical amount paid to this account is less than the maximum amount. The charge/percent amount is not = 0 and the current date of running the report is between the pay account start and stop date **
SSDT New Contract Summary Report
Home Page#SSDTNewContractSummaryReport
This report list the lists the data from New Contract maintenanceContract maintenance.
Mid Year Contract Change
See Checklist USPS-R Mid Year Contract Change Checklist#RMidYearContractChangeChecklist
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Enter the Mid Year Contract changeChange Contract Start Start Date. --The Contract Start Date will be the day after the last period ending date between old and new compensations, not the original start date of the contract. Example- the last pay processing range was from 8/1/18 - 8/15/18. The New Contract Start Date on the Mid Year contract would be 8/16/18.
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When the new contract is activated it , it will automatically enter a Compensation Stop Date on the old contract record. |
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Click here to see Mid Year Retro Spread Spread calculations.
Go to Processing/New Contracts and click on Copy
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The contract obligation field will reflect the amount to be earned on the new contract plus the amount already earned on the old contract plus the lump sum retro amount. The Days Since Raise field will be automatically populated, utilizing the raise date, when the Calculate button is clicked. |
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