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Functions are used to define the item's current function or activity for which an item is currently being used. Codes are maintained under Core>Functions. The code can be up to 4 characters (numeric or alpha numeric). The function code is not necessarily the source from which the item was purchased. For example, an asset might be purchased from the general fund, but used in the cafeteria. In this case, the function would reflect the cafeteria use (where it's currently being used).
A district may choose to use USAS function codes for the Inventory function codes. However, if you do not choose to use the same degree of detail as used for USAS. (less detail), more items will be lumped together on some of the GAAP schedules. Please refer to the Organization Configuration chapter for more details.
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If you created a function code by mistake or assigned the wrong code and there are no items associated with the function code, you must delete the function code and create a new one with the correct information. |
To edit an asset classa function code:
- Query for desired function code
- Click on the edit icon
- Make desired description changes
- Click on
to post the changes to the system. Click on Close to close the window and return to the grid without saving changes.
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